Recruitment & Selection Checklist
Background
Classification:
Analyst:
Department/Unit:
Location:
Primary department contact/SME:
Secondary department contact/SME:
Current vacancies:
Anticipated vacancies in next year:
Date of request:
Desired list date:
Organization Internal/External Scan
Considerations that may impact planning decisions relevant to this classification:
Workforce plan data
Strategic or business plan goals
Departmental or unit reorganizations
Current labor market conditions
Current supply of required degrees/licenses/certifications in field
Current supply of qualified internal applicants
Competitiveness of salaries and benefits
EEO needs?
Is turnover rate unusual?
Has anything changed about the job or the labor market since the last exam?
Recruitment and Exam History
Last list date:
Open or promotional or
continuous?
No. Applicants:
No. Eligible:
No. Hired:
No. released during prob.
Quality of hires:
Successful recruiting sources:
Exam Results
Test Parts
# Tested
# Passed
Adverse
Impact?
Which
Group(s)?
Other relevant information (e.g., complaints, challenges, protests, administration challenges, quality of
test materials):
Job Analysis Documentation
Date of current class specification:
Date of current job analysis:
Methods to update/verify currency of job
analysis or class specification
SME Name(s) & Title(s)
Date
Reviewed
Observation
Meeting with supervisor(s)
Meeting with incumbent(s)
Other:
Summary of activities completed and results of verification actions:
Probationary Period
Background Investigation
Physical Agility Test
Work Sample Test
Personality Test
Structured Oral Interview
Video Based Test
Multiple-Choice Test
Training & Experience
Assessment
KSA’s/Competencies
Application Form
Selection Plan
Selection Advance Work
New test material developed? Or contracted?
Study guide developed
Pre-test orientation
Facilities needed
Equipment needed
SME’s time needed for test administration and/or scoring
Recruitment Plan
Open or promotional?
SME’s name and title:
Planned open date:
Actual open date:
Notes:
Planned close date:
Actual close date:
Notes:
Continuous?
Triggers to monitor and/or close?
Budget:
Sourcing
Internal sources:
Outreach sources:
On line sources for posting:
On line sources for searching:
Print sources:
Distribution lists, data bases:
Academic:
Profession specific:
Other local:
Other regional or national:
Special Recruiting Issues:
Recruitment Advance Work
Web or paper graphic design
Lead-time for publications
Realistic job preview
Upcoming critical dates (e.g., conferences, school terms, layoffs in the industry)
Results and Evaluation
What worked well?
What did not work well?
Complaints, challenges, protests
Cost per hire
Time to fill
Quality of fill