RMS Occupation Analysis
Update
CWO Claude Poulin
RMS Asst Co-Advisor
16 September 2014
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CHIEF MILITARY PERSONNEL | CHEF - PERSONNEL MILITAIRE
Outline
• RMS Occupation Analysis Update
– RMS Occupation
– Problem Definition Paper
– Current Status
– Options
– Way Ahead
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Occupation in numbers
 Approx 5000 RMS positions:
• 3047 Reg F (2570 HR + 477 Fin)
• Reg F DEU: 50% Army, 33% Air, 17% Navy
• 1900 Res F Posn
• Employed in 130+ different geographical
locations (National and OUTCAN)
• Approx 1100 service couples
• Approx 550 in NCR, in 70+ units
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Core Competencies
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Military Personnel Pay
•
2
Military Personnel Records
•
3
Maintain, monitor, report, comply, verify – accounts, budgets, fin codes,
records
Cashier
•
6
Initiate, finalize, verify claims / Advise on Comp & Benefits
Financial Services and Management
•
5
Initiate, maintain, manage HR and FM records/documents
Administration of Entitlements/Compensation and
Benefits
•
4
Initiate, maintain, manage Pay and Allowances
Care, custody, control of financial instruments for both Domestic and
Foreign Operations
Information Management
•
Administration of correspondence
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Background
•
Previous Study
– 1998 Stand-Up of RMS CLK 00298 Occupation
• ADM CLK (831) / FIN CLK (841) / CEP TECH
(631)
– Analysis was conducted in 07/08 but not
completed due to the closure of the MOSART
Project
•
Problem Definition Paper (PDP)
– New PDP submitted in Sep 2013
• Prepared by LBI staff with Senior Chief input
– VCDS mandated (2012 EC cycle analysis ROD)
– Re-establish Fin Mgt
CHIEF MILITARY PERSONNEL | CHEF - PERSONNEL MILITAIRE
Study Team (DPGR)
• Composition
–
–
–
–
–
Team Lead: LCdr Sarah MacLeod
Team Analyst: Lt(N) Keith Bailey
SME: CPO1 Harry FitzPatrick
SME: MWO Danielle Charron
SME: MWO Melina Fournier
CHIEF MILITARY PERSONNEL | CHEF - PERSONNEL MILITAIRE
Problem Definition Paper
Multiple Databases
Log
Branch
EC Visibility
Employment
CFLTC Staffing Problems
Professional Development
Change to JBS Format
Admin
Inadequate Training
Training
Info Mgt Training not current
Rank Inversion
Occupation
Analysis
Environmental Affiliation
Loss of Corporate Knowledge (Fin Mgmt)
Employment
Validate Generic Jobs
Training Verification
Generalist vs Specialist
Cost Moves
D Mil C
Career Mgt
Promotion to Environmental Needs
CHIEF MILITARY PERSONNEL | CHEF - PERSONNEL MILITAIRE
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JBS System
• CANFORGEN 211/11 CMP 104/11
301914Z NOV 11
• NEW JOB BASED SYSTEM AND
QUALIFICATION FRAMEWORK
• “DPGR has begun the conversion to the
use of jobs as the primary unit for MES
analysis…”
• The JBS format transforms the IT&E
from its QL approach to a job-based
approach
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Rank Qualification
• Rank Qualification (RQ)
– A qualification, obtained via formal training,
that enables a member to perform one or
more entry level occupational jobs, where
required to attain a new substantive rank.
These will replace former occupational
qualification levels, such as QL3, QL5, etc.
CHIEF MILITARY PERSONNEL | CHEF - PERSONNEL MILITAIRE
Unique Specialty Qualification
• Unique Specialty Qualification (USQ)
– A qualification that is unique to one
occupation and allows a member occupying,
or about to occupy, a certain job in the
occupation to perform the work associated
with that job
CHIEF MILITARY PERSONNEL | CHEF - PERSONNEL MILITAIRE
Common Specialty Qualification
• Common Specialty Qualification (CSQ)
– A qualification that is common to more than
one occupation and allows a member
occupying, or about to occupy, a certain job to
perform the work associated with that job.
These qualifications are normally specific to
an environmental or CAF requirement
CHIEF MILITARY PERSONNEL | CHEF - PERSONNEL MILITAIRE
Rank To Rank Ratios (R3)
Rank
Hard
Generic
Total
CWO
22
5
27
MWO
WO
SGT
MCPL
114
347
712
684
5
1
9
5
119
348
721
689
4.41
2.92
2.07
0.96
CPL
CPL-PTE
695
446
1
1
696
447
1.01
0.64
Total
3020
27
3047
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R3
Current Status of the Study
RMS Occupation Analysis:
Phase 1 – Ascertain Problems/Issues;
Phase 2 – Job Analysis;
Phase 3 – Structure Analysis;
Phase 4 – Sponsor Decision/Matrix Brief;
Phase 5 – Implementation Planning;
Phase 6 – Implementation;
Phase 7 – Verification; and
Phase 8 – Validation.
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Current Status of the Study
• Jobs identified and job descriptions
complete
– 39 Jobs, 484 Tasks Identified
• First round of position mapping completed
– All Reg F positions were mapped to one of the
new jobs.
• Second round of position mapping to start
shortly
– Need to balance HR/Fin Mgmt position allocation
• Res F position mapping ongoing
CHIEF MILITARY PERSONNEL | CHEF - PERSONNEL MILITAIRE
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To monitor
• Confirmation of future comptroller and HR
areas of responsibility, specifically:
– Financial Management
– Pay, Claims, NPF
– Records Management
• Impact and “forecasted efficiencies” of
Guardian, DRMIS, Records Management
Systems, etc.
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15
Structure Options
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Option 2 – Fin Mgt Sub-Occ
RESOURCE MANAGEMENT SERVICES SPECIALIST
CWO
Res Mgt Svcs Advr
Sr Pol/Ben Analyst
Sr Career Mgr
Sr Trg Mgr
Career Mgr
MWO
Sr HR Mgr
Verification Mgr
Sr Fin Mgt Mgr
Pol/Ben Analyst
Sr Verification Mgr
FINANCIAL MANAGEMENT
SPECIALIST
Jr Career Mgr
Business Planner
WO
HR Mgr
Stds Mgr
Stds Supr
Release Mgr
Trg Mgr
Fin Mgt Mgr
Verification Analyst
Fin Mgt Supr
Budget Analyst
SGT
HR Supr
Rel Supr
Sr Instr
Head Cashier
NPF Supr
Instr
MCPL
Sr Fin Mgt Spec
Sr HR Spec
Sr Rel Spec
HR Spec
Release Spec
Fin Mgt Spec
Sr Cashier
Cashier
Sr NPF Spec
NPF Spec
C–P
Jr HR Spec
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Option 3 – Feeder/Receptor
RESOURCE MANAGEMENT SERVICES SPECIALIST
CWO
Res Mgt Svcs Advr
Sr Trg Mgr
Sr Career Mgr
Career Mgr
MWO
Sr HR Mgr
Sr Fin Mgt Mgr
Sr Pol/Ben Analyst
HUMAN RESOURCES MANAGEMENT SPECIALIST
WO
Stds Mgr
Pol/Ben
Analyst
HR Mgr
Trg Mgr
Release Mgr
Stds Supr
Jr Career
Mgr
Verification Mgr
Verification Analyst
Sr Verification Mgr
FINANCIAL MANAGEMENT SPECIALIST
Stds Mgr
Pol/Ben
Analyst
Fin Mgt Mgr
Trg Mgr
Business Planner
Stds Supr
Head Cashier
Jr Career
Mgr
Verification Mgr
Budget Analyst
SGT
HR Supr
Rel Supr
Sr Instr
Fin Mgt Supr
Instr
MCPL
Sr HR Spec
Verification Analyst
NPF Supr
Instr
Sr Rel Spec
HR Spec
Sr Instr
Release Spec
Sr Fin Mgt Spec
Fin Mgt Spec
Sr Cashier
Sr NPF Spec
Cashier
NPF Spec
C–P
Jr HR Spec
Jr Fin Mgt Spec
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Option 4 – Two Separate Occs
HUMAN RESOURCES MANAGEMENT SPECIALIST
FINANCIAL MANAGEMENT SPECIALIST
CWO
HR Svcs Advr
MWO
Sr Career Mgr
Sr Verification Mgr
Sr HR Mgr
Career Mgr
Sr Pol/Ben Analyst
Verification Mgr
Fin Svcs Advr
Sr Verification Mgr
Sr Trg Mgr
Jr Career Mgr
Pol/Ben Analyst
Sr Fin Mgt Mgr
Verification Mgr
WO
HR Mgr
Release Mgr
Stds Mgr
Stds Supr
Sr Career Mgr
Trg Mgr
Verif Analyst
Fin Mgt Mgr
Stds Supr
Sr Pol/Ben Analyst
Sr Trg Mgr
Business
Planner
Stds
Mgr
Career Mgr
Pol/Ben Analyst
Trg Mgr
Head Cashier
Jr Career Mgr
Budget Analyst
SGT
HR Supr
Rel Supr
Sr Instr
Fin Mgt Supr
Instr
Sr Instr
Verif Analyst
NPF Supr
Instr
MCPL
Sr HR Spec
Sr Rel Spec
Sr Fin Mgt Spec
HR Spec
Release Spec
Fin Mgt Spec
Sr Cashier
Sr NPF Spec
Cashier
NPF Spec
C–P
Jr HR Spec
Jr Fin Mgt Spec
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Way Ahead
•
•
•
•
•
•
QRA – Sep 14 (phase 3)
Feasibility Report – Oct 14
SAG 3 – Oct 14 (phase 4)
Draft MES IP – Nov 14 (phase 5)
MES IP Signed/AIG Msg – Early 2015
QS/TP Boards – Feb 15
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Questions
?
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CHIEF MILITARY PERSONNEL | CHEF - PERSONNEL MILITAIRE