VN-102-15-AFS
UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES
INTERNAL/EXTERNAL VACANCY NOTICE
Title of Position:
Position Number:
Category & Level:
Finance Associate (GL)
10014200
General Service, G-6
Location:
Accounts and Financial Services (AFS)
Effective date:
Duration:
Closing Date:
Global Service Centre, Budapest
ASAP
initially for a period of one year
21 December 2015
ORGANIZATIONAL CONTEXT
The Finance Associate (GL) is part of the GL Accounts Unit in the Accounts Section of the newly restructured
Accounts and Financial Service (formerly Financial Control Section). S/he provides technical support with the
processing of financial transactions, and monitors compliance with applicable financial rules and regulations.
FUNCTIONAL STATEMENT
Accountability
 Selected open item accounts, individual open items and cash balances in MSRP in the countries
allocated to the incumbent fairly reflect the reality and serve as a reasonable basis for the preparation
of the Financial Statements.
 Cases where insufficient progress would expose UNHCR to audit risk are proactively identified, followed
up with counterparty and escalated on according to the practice of the Unit.
 Standard operating procedures (SOPs) and guidance notes are updated in a timely manner.
 An atmosphere of trust with the allocated HQ units and field offices is built and maintained.
Responsibilities
 Provide answers and guidelines for finance-related questions received from field offices and HQ units.
 Prepare and update standard operating procedures (SOPs) and guidance notes.
 Monitor bank and cash accounts, in order to avoid negative balances and to ensure that the
reconciliations are prepared by the deadline and adhere to quality requirements.
 Handle petty cash-related requests received from field offices and HQ units and prepare the draft Petty
Cash Authorization Memorandum.
 Monitor petty cash accounts, in order to ensure that authorized ceilings and individual payment limits
are not exceeded, to avoid negative balances and to ensure that disbursements are expended in the
correct financial period.
 Monitor open items according to the yearly workplan. Review supporting documentation for the
selected, high value open items and contra items (opposite sign).
 Monitor expense and revenue accounts according to the annual workplan.
 Process P.35 documents received on paper or via MSRP bolt-on system, according to the internal SOP.
 Send the monthly UNDP SCAs to field offices and monitor the booking of these charges in order to
ensure that expenses are recognized in the correct financial period.
 Re-perform reconciliation for field bank accounts on a sampling basis according to the workplan.
 Carry out month-end and year-end closing activities.
 Participate in the preparation of the Financial Statements and respond to the audit requests.
VN-102-15-AFS



Contact field offices and HQ units and request correction/adjustment relating to the above issues as
appropriate and necessary.
Prepare monthly finance-related reports.
Perform other duties as required.
Authorities
 Propose standard operating procedures (SOPs) and guidance notes.
 Identify, propose and advise on correct accounting treatment in relation to the issues raised by field
offices and HQ units.
 Follow-up on issues and errors relating to bank, cash and petty cash accounts and open items with
relevant UNHCR Offices.
 Obtain from HQ and field offices any information necessary to carry out his/her responsibilities.
ESSENTIAL MINIMUM QUALIFICATIONS, PROFESSIONAL EXPERIENCE AND REQUIRED
COMPETENCIES











Secondary education, together with training/certificate in Accounting, Business Administration, Finance
or related field.
Minimum six years of previous job experience in the field of accounting or finance.
Working experience with ERP financial modules such as PeopleSoft, Oracle or SAP.
Excellent computer skills, in particular in MS Office applications.
Excellent communication skills.
Fluency in English, including strong drafting skills.
Empowering and building trust.
Judgement and decision making.
Analytical thinking.
Technological awareness.
Planning and organizing.
DESIRABLE QUALIFICATIONS AND COMPETENCIES



Good knowledge of United Nations financial rules and procedures.
Good understanding of accrual accounting (such as IPSAS or IFRS).
Working knowledge in French or Spanish.
ELIGIBILITY
External candidates must be legally present in Hungary at the time of application, recruitment and hire.
SUBMISSION OF APPLICATIONS
If you wish to be considered for this vacancy, please submit your Personal History Form (P11) and its
supplementary pages, motivation letter and CV by e-mail with “LAST name – Finance Associate (GL)
(10014200) position” in the subject line to: HQBSCAPC@unhcr.org by 21 December 2015.
Shortlisted candidates will be required to sit for a test. Only shortlisted candidates will be notified. No late
applications will be accepted.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting,
processing, training or any other fees).
REMUNERATION
A competitive compensation and benefits package is offered. For information on UN salaries, allowances and
benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org