VN-30-13 AFS int/ext
UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES
INTERNAL/EXTERNAL VACANCY NOTICE
Title of Position:
Position Number:
Category & Level:
Location:
Effective date:
Duration:
Closing Date:
Finance Associate (GL)
10012765
General Service, G-6
Accounts and Finance Services
Global Service Centre, Budapest
ASAP
initially for a period of one year
29 September 2013
ORGANIZATIONAL CONTEXT
The Finance Associate is part of the GL Accounts Unit in the Accounts Section of the newly
restructured Accounts and Financial Service (formerly Financial Control Section). He/she provides
technical support with the processing of financial transactions, and monitors compliance with
applicable financial rules and regulations.
FUNCTIONAL STATEMENT
Accountability
 Selected open item accounts, individual open items and cash balances in MSRP in the
countries allocated to the incumbent fairly reflect the reality and serve as a reasonable basis
for the preparation of the Financial Statements.
 Cases where insufficient progress would expose UNHCR to audit risk are proactively
identified, followed up with counterparty and escalated on according to the practice of the Unit.
 Standard operating procedures (SOPs) and guidance notes are updated in a timely manner.
 An atmosphere of trust with the allocated HQ units and field offices is built and maintained.
Responsibility
 Provide answers and guidelines for finance-related questions received from field offices and
HQ units.
 Prepare and update standard operating procedures (SOPs) and guidance notes.
 Monitor bank and cash accounts, in order to avoid negative balances and to ensure that the
reconciliations are prepared by the deadline and adhere to quality requirements.
 Handle petty cash-related requests received from field offices and HQ units and prepare the
draft Petty Cash Authorization Memorandum.
 Monitor petty cash accounts, in order to ensure that authorized ceilings and individual
payment limits are not exceeded, to avoid negative balances and to ensure that
disbursements are expended in the correct financial period.
 Monitor open items according to the yearly workplan. Review supporting documentation for
the selected, high value open items and contra items (opposite sign).
 Monitor expense and revenue accounts according to the annual workplan.
 Process P.35 documents received on paper or via MSRP bolt-on system, according to the
internal SOP.
 Send the monthly UNDP SCAs to field offices and monitor the booking of these charges in
order to ensure that expenses are recognized in the correct financial period.
 Re-perform reconciliation for field bank accounts on a sampling basis according to the
workplan.
 Carry out month-end and year-end closing activities.
 Participate in the preparation of the Financial Statements and respond to the audit requests.
 Contact field offices and HQ units and request correction/adjustment relating to the above
issues as appropriate and necessary.
 Prepare monthly finance-related reports.
 Perform other duties as required.
VN-30-13 AFS int/ext
Authority
 Propose standard operating procedures (SOPs) and guidance notes.
 Identify, propose and advise on correct accounting treatment in relation to the issues raised by
field offices and HQ units.
 Follow-up on issues and errors relating to bank, cash and petty cash accounts and open items
with relevant UNHCR Offices.
 Obtain from HQ and field offices any information necessary to carry out his/her
responsibilities.
ESSENTIAL MINIMUM QUALIFICATIONS, PROFESSIONAL EXPERIENCE AND REQUIRED
COMPETENCIES
 Secondary education, together with training/certificate in Accounting, Business Administration,
Finance or related field.
 Minimum six years of previous job experience in the field of accounting or finance.
 Working experience with ERP financial modules such as PeopleSoft, Oracle or SAP.
 Excellent computer skills, in particular in MS Office applications.
 Excellent communication skills.
 Fluency in English, including strong drafting skills.
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Empowering and building trust;
Judgment and decision making;
Analytical thinking;
Technological awareness;
Planning and organizing skills.
DESIRABLE QUALIFICATIONS AND COMPETENCIES:
 Good knowledge of United Nations financial rules and procedures.
 Good understanding of accrual accounting (such as IPSAS or IFRS).
 Working knowledge of French or Spanish.
ELIGIBILITY
Internal candidates
General Service Staff members currently serving at the duty station where the vacancy exists, who
have been appointed through the AC process and have Indefinite or Fixed-Term appointment.
Interested staff members should consult the new Policy and Procedures on Assignments of Locally
recruited Staff (PPAL). As reflected in paragraph 21 of PPAL, the Vacancy in subject is open to
Internal Staff members at all grades. Should you have questions regarding eligibility, please contact
Gabor Szucs at (szucs@unhcr.org).
External candidates must be legally present in Hungary at the time of application, recruitment and hire.
SUBMISSION OF APPLICATIONS
If you wish to apply for this vacancy, please submit your letter of motivation, resume and Personal
History Form (P11) by e-mail with “Finance Associate (10012765) position” in the subject line to:
HQBSCAPC@unhcr.org by 29 September 2013.
The Personal History Form (P11) is available at the following link:
http://www.unhcr.org/recruit/P11_UNHCR.doc
Shortlisted candidates may be required to sit for a test. Only short-listed candidates will be notified.
No late applications will be accepted.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting,
processing, training or any other fees).