MINUTES
University Technology Committee
September 11, 2006
Members Present:
Lance Taylor, Chair
David Jaffee, Vice Chair
Scott Bennett
Peter Braza
Katharine Brown
Cathy Cavanaugh
Dale Clifford
Kathleen Cohen
Richard Crosby
Jace Hargis
Marsha Lupi
Gerald Merckel
Barbara Tuck
Tony Turrin
Others Present:
Jeff Bowen
Jeff Durfee
Tom Erdal
Kathy Hughes
Joe Lynch
Steve Lyon
Deb Miller
Jim Owen
Rick Powell
John Sharp
Rusty Smith
Terry Smith
Fred Sudler
The University Technology Committee meeting was called to order at 10:00 a.m. in Bldg. 15
Room 1105 by Chairperson Taylor.
New Members
Lance Taylor welcomed the following new members to the University Technology Committee:
David Jaffee as Vice Chair, Katharine Brown representing the Faculty Association, Barbara
Tuck as Co-Chair of the Campus Technology Committee for the Faculty Association and Rod
Grabowski representing Institutional Advancement.
Taylor thanked George Perkins for his service as vice chair of the UTC and expressed his
appreciation for help in chairing the committee meetings when Taylor was unable to attend.
Announcements
John Sharp announced there will be a Mac Users Group meeting at noon on Wednesday,
September 20th.
Approval of Minutes - August 7, 2006
Taylor asked if the UTC members had any changes, additions or corrections to the Minutes from
August 7, 2006. No changes were noted and the Minutes were approved as submitted.
Update: Banner 7 Implementation Team
Rick Powell, Chair of the Banner 7 Implementation Team, updated and provided the group with
information and a timeline for the Banner 7 "Go-Live" date.
He stated that in February 2006 he was charged by Joann Campbell, Chair of the Administrative
Systems Council, to do testing, interface changes and produce functionality, etc. for Banner 7.0.
Representatives on the team included people from the Controller's Office, Human Resources,
Payroll, Financial Aid, Academic Affairs, Enrollment Services, Center for Professional
Development and Training and Information Technology Services.
The team is pleased with Banner 7.3 which includes several enhancements to the current release
of Banner. For example, 7.3 no longer needs the user to uncheck the Document Accounting box
and it is more tab-based rather than using the Next Block feature.
The expected "Go-Live" date will be Friday, November 17th at 7:00 p.m. with the migration and
re-cloning of all information being completed by the following Monday, November 20th. The
alternate implementation date will be Friday, December 8th at 7:00 p.m. A possible delay could
be caused by modifications performed by USF in the student area. These modifications could
cause issues with our implementation date. USF's "Go-Live" date is the weekend prior to UNF's
so we anticipate that if there are any issues we will be able to address them before our
implementation.
Dale Clifford noted that the alternative date of December 8th is the last day of class and grades
will be in the process of posting. Powell stated that this date was chosen for several reasons. It is
unfair and would place a hardship on our implementation staff over the holidays. UNF MUST
migrate before December 31, 2006 because at that time all support will cease for Banner 6.0. Jim
Owen stated also that due to new federal regulations regarding Financial Aid, 7.3 must be in
place in order to process those transactions properly.
Powell stated that CPDT has published links to preview INB 7.3 along with on-campus classes
that anyone can register for to get familiar with the new INB 7.3.
Report: Campus Technology Committee
Clifford stated that the next CTC meeting is to be September 21st at noon. The items to be
discussed will address student email platform and the ongoing issue of orphan pages.
Report: GOT
Deb Miller updated the group on GOT pending issues:
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Student Response Systems is proceeding with demos by the two (2) vendors
(eInstruction and TurningPoint Technologies). The team hopes to make a
recommendation by October.
The iPod Project has commenced with iPods now located in the Library. They
will begin checking out iPods to students this week.
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The iTunes U content and technical sub-groups have been formed and are
currently working on the process for publishing content to the iTunes site.
Video conferencing completed its' first course over the summer with success. The
COEHS and CCB stated the equipment was upgraded well and CCB used the
technology to also communicate with an outside speaker in class.
GOT is currently investigating real-time video capture/streaming solutions based
on a request from a Communications professor. There was a demo of Accordent
Real Capture on August 10, 2006. It had some nice features, but the team believes
it may be possible to provide the services with existing products and are currently
investigating that option.
The GOT meets today after the UTC meeting.
Report: Network Acceptable Use Action Team
No new items to discuss.
Report: IT Security Action Team
Jeff Durfee stated that the issue of data encryption is still pending.
He informed the group that the recommendation was made for the wireless network to employ a
sponsored guest access solution. Currently, anyone on campus can anonymously use the wireless
network. Not only does this make it very difficult to locate clients that are violating UNF's
Network Acceptable Use Policy, but UNF anticipates CALEA will mandate that the University
conform to wire-tapping regulations. The rules will be different for open and closed networks.
By having a closed network with sponsored guest logins, we would avoid having to log all
records for the federal government. CALEA regulations become effective on April 17, 2007.
Kathleen Cohen stated that sponsored logins will place a huge burden on the Library. The
Library staff should not be expected to be available extended hours to supply guest logins to
anonymous users that come into the Library. Durfee stated he would meet with the Library to
discuss possible solutions.
Clifford stated that she believed we should have open-access to all users.
Terry Smith noted that there should be concern for the burden on guest presenters that come on
campus. He reminded the group that the process needs to be convenient and easy for campus
guests.
Jeff Bowen recommended a possible login for a guest user for the duration of 24 hours and even
in some cases for at least a semester.
Report: Online Testing Facility Action Team
Rusty Smith stated that the team had met on August 22nd to discuss the need for an online
testing facility on campus. Currently the team is setting up a faculty poll to see if there is interest
and what is currently being done on campus. Kathy Hughes noted they are looking into facility
standards, testing standards and how much interest there is currently with UNF faculty to have a
separate facility.
Taylor stated that he would like to meet with Smith in order to supply the team with a formal
written charge
The next meeting is set for September 18, 2006 at 1:00 p.m. in the College of Health.
Student Email Forwarding
Bowen stated that the student email forwarding group met last week and after discussing several
issues, their recommendation was to continue student email forwarding. They believe that the
policies and mechanisms at UNF need to be further researched before deciding to stop student
email forwarding.
Owen reminded the group that federal regulations mandate a paper copy of any official
information must be sent via U.S. Postal Service if the University receives any bounce-back
emails. He also noted that an emailed document that is forwarded to an off-campus address is not
saved by UNF.
Hughes suggested an email to the students be sent advising the student that official documents
have been delivered to them in the portal and need to be viewed on that site. It was
recommended that the UNF MyWings portal, a valuable resource provided for students, needs to
be better utilized.
Project Updates
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Student File and Email Services - Steve Lyon stated the system was up and
running with instructions listed on the portal. Hughes stated that beginning
December 20, 2006 Web Access will replace Horde and Osprey Mail. Users of
these systems will receive a message that their inbound mail is now located in
Web Access. The message in Horde will notify them to clean up their Horde
mailboxes and go to Web Access for all new mail. This will continue until
January 20, 2007 when all mail and notifications will cease and they will only
have access to the Web Access environment.
Barbara Tuck stated the new file service seems great but every time someone
needs to check their messages in the Library, they have to download the
WebDrive application every time on every computer they use. This is
inconvenient and time consuming to the students. John Sharp stated this issue can
be resolved and will meet with Tuck and the Library c-tech to resolve.
Classroom Technology - Hughes stated the first ten (10) technology classrooms
and the new Social Science building classrooms are now complete. The second
ten (10) technology classrooms budgeted are expected to be completed by the end
of the Fall 2006 Term. There are also an additional three (3) Library seminar
rooms that were turned into 1-10 classrooms. Funding of these has been submitted
and is awaiting approval.
Next Meeting
The next UTC meeting will be held Monday, October 2, 2006 in Bldg. 15 / 1105.
The meeting was adjourned at 10:50 a.m.