MINUTES
University Technology Committee
April 9, 2007
Members Present:
Lance Taylor, Chair
Peter Braza
Dale Clifford
Jay Coleman
Rodney Grabowski
Michael Kucsak
Marsha Lupi
Lucy Trice
Barbara Tuck
Tom Van Schoor
Others Present:
Jeff Bowen
Rick Buck
Kathy Hughes
Joe Lynch
Steve Lyon
Deb Miller
John Sharp
Terry Smith
Tony Turrin
The University Technology Committee meeting was called to order at 10:00 a.m. in Bldg. 15
Room 1105 by Chairperson Taylor.
Approval of Minutes - March 12, 2007
Chairperson Taylor asked if the UTC members had any changes, additions or corrections to the
Minutes from March 12, 2007. No changes were noted and the Minutes were approved as
submitted.
Announcements
Taylor introduced Rick Buck, Associate General Counsel specializing in IT-related legal issues,
to the Committee.
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AOL Move - Beginning in the middle of May, several of the administrative
offices on campus will be moving to the AOL building. On Friday, May 18, 2007,
Information Technology Services (3rd Floor/Bldg. 15 and Portable) will be
relocating to the AOL facility. The C-techs, 2nd Floor Student Lab, Support
Center, and most of the equipment on the 1st floor of Bldg. 15 will not be moving
to the new location. The move is mainly for personnel and no interruption in
services is anticipated. Other departments included in the relocation are the
Controller's Office, Treasurer, Financial Systems, Budget Office and Marketing &
Publications. All offices will be located in the south wing of the facility.
NLR/Internet2 Merger - National Lambda Rail and Internet2 are continuing
merger discussions. It looks like there is a good possibility that they might merge.
Taylor stated he believes this would be beneficial to both organizations given
their physical infrastructure which is remarkably parallel. Taylor will keep the
committee posted on any updates.
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Content Management System ITN Released - Kathy Hughes informed the group
that the CMS was released on April 2, 2007. Our first (1st) Addendum was
created on April 5th which extended the deadline for ITN proposals to May 7,
2007 at 2:00 p.m. The ITN was sent to approximately 10-12 vendors and is
published on the UNF Purchasing website. The CMS Committee has not set a
timeline for review due to the fact it depends on how many responses are
received. Hughes believes the intent is to review these responses and then invite
four to five (4-5) vendors to campus for presentations. She will notify the UTC of
any open sessions with the chosen vendors.
Distance Learning Update - David Jaffee was unable to attend due to a program
review that he could not miss. He will update us at the next UTC meeting.
New ITS Staff - Hughes stated that Bulent Tolu, Coordinator Computer Systems
Control, began in ITS today. John Sharp stated that Allison Russo, Senior
Computer Programmer Analyst, begins on April 16, 2007 and will be located in
the Support Center.
Meeting Room Change - Taylor stated that May UTC Meeting will be located in
Bldg. 15 / Room 1104.
Report: Campus Technology Committee
Dale Clifford stated the CTC met and had a quorum. The CTC is now officially recommending
to John Sharp's group that the web pages for each technology classroom include the sentence "If
special accommodations are needed, please call ITS Support Center at x4357 or email itssupport@unf.edu" Clifford believes that the best department to handle these needs is ITS, rather
than the specific c-tech in the college.
Clifford said that future needs were also discussed such as additional training for Vista. Hughes
acknowledged that the Center for Professional Development and Training is coordinating that
and they are aware of the need to have training in place. Clifford also stated that with the new
capabilities in Banner, department chairs and faculty need to be trained on the different areas of
Banner. Hughes stated that ITS will make CPDT aware of those needs and requested that
Clifford forward a list of their training requirements to Hughes.
Clifford said a few of the other ideas included a need for a clearinghouse for software requests.
She said there should be an area where requests can be bundled so everyone is aware of all
campus software needs and requests. Taylor felt that GOT should coordinate and Hughes agreed.
Hughes said that clarification would be needed on who specifically would address the budget
issues associated with these needs whether it be the individual colleges, etc. Taylor asked that the
GOT provide the research and make recommendations and then submit the requests through the
UTC.
Report: GOT
Deb Miller announced there will be a Clicker Demo for anyone considering Fall semester
adoption. The demo will be held on April 27, 2007 from 1:00 - 2:00 p.m. in Bldg. 51. The guest
speaker is Dr. Thomas J. Brueckner from the Department of Physics at the University of Central
Florida. Faculty will see a demonstration and learn about strategies for using this system.
Announcements regarding the presentation will go out this week
She stated that the Apreso is a system that is designed to capture audio and video and
synchronize it with presentations. The GOT hopes to schedule a demonstration to introduce this
product sometime over the summer.
She informed the group that LanSchool software was placed in the computer labs in Bldg. 51.
Training was held on Friday 1/19/07 and Friday, 3/9/07 with fourteen (14) participants. Tim
Hunter believes that more may be using the product without training because it is extremely
user-friendly. Hunter is gathering data and conducting customer satisfaction surveys. Miller said
from the initial results she has seen, ninety-eight percent (98%) are very satisfied with the
software.
Taylor asked that usage data including who is using the software, for example for what courses,
along with other data on usage of the technology classrooms, clickers, LanSchool, Sympodiums,
etc. be compiled and reported to the UTC at the May meeting.
GOT will be meeting directly after the UTC meeting this morning.
New Business
No new items to discuss.
The meeting was adjourned at 10:20 a.m.