MINUTES University Technology Committee January 8, 2007 Members Present: Lance Taylor, Chair David Jaffee, Vice Chair Katharine Brown Cathy Cavanaugh Dale Clifford Jay Coleman Richard Crosby Rodney Grabowski Michael Kucsak Lucy Trice Barbara Tuck Tom Van Schoor Others Present: Jeff Durfee Steve Henin Kathy Hughes Steve Lyon Deb Miller John Sharp Terry Smith Fred Sudler Tony Turrin The University Technology Committee meeting was called to order at 10:00 a.m. in Bldg. 15 Room 1105 by Chairperson Taylor. Announcements Chairperson Taylor asked the group to please welcome Michael Kucsak, Director of Library Systems and Technology, to the Committee. Vice Chair Jaffee announced that he will be meeting this Wednesday with Gordon Benson of the Office of Academic Testing, Joann Campbell, Kathy Hughes, Tony Turrin and Rusty Smith to discuss Benson's insights and recommendations for a future central testing center at UNF. Jaffee will report back to the Committee at next month's meeting. Kathy Hughes reminded the group that as of December 20, 2006, all incoming email messages for students are being directed to Web Access and not Horde. Faculty and students will have until January 20, 2007 to move their mailboxes. Targeted announcements are currently being sent to these students and the few faculty still using Horde. All Horde mailboxes will be decommissioned on January 21, 2007. Hughes announced that the internal online Faculty/Staff Directory phone directory now shows the title and photo of each employee. If the title is not correct, the employee should notify Human Resources. Photos should not be placed online if the employee has notified the ID Card Administration Office when they first received their card. If they do not want their photo published, the employee will need to contact the ID Card Administration Office to correct. Faculty and staff homepage links are displayed as well. Also, if an employee holds more than one position on campus, they will appear in both areas. Hughes requested that the group review their information before a Campus Update is sent out to all faculty/staff. Steve Lyon announced that a new software package called IronPort has been installed on the network. IronPort provides outbound spam monitoring and should help avoid any massive amounts of spam from leaving our network. This in turn will help in avoiding the blacklisting by internet providers such as AOL. Approval of Minutes - December 4, 2006 Taylor asked if the UTC members had any changes, additions or corrections to the Minutes from December 4, 2006. No changes were noted and the Minutes were approved as submitted. Report: Campus Technology Committee No new items to discuss. Dale Clifford stated the CTC will meet on January 22nd and have a report at next month's UTC meeting. Report: GOT Taylor announced that Michael Kucsak has joined the GOT. He stated that he is not sure what the new name of GOT will be in the future and has left that up to the group to decide what they would like to call themselves. Deb Miller stated that the GOT will be meeting directly after the UTC meeting this morning. Report: IT Security Action Team Jeff Durfee reminded the group of the CALEA (Communications Assistance for Law Enforcement Act) that was discussed at earlier UTC committee meetings. There is currently no blanket exclusion for higher education. We will be meeting with The Office of General Counsel to get a ruling on where we stand as a University on this with final compliance due in May 2007. He stated that this matter is coming up very rapidly with the first deadline for filing with the FCC being February 12, 2007. Taylor informed the group that a good resource for any information on CALEA can be found at http://www.educause.edu/CALEA . Update: Content Management System Rodney Grabowski informed the group that the Web Advisory Committee (supported by the Administrative Systems Council) has been looking at the need for a content management system for the University of North Florida. This system for example is one that looks at who owns what web page, orphan pages, broken links, old logos, etc. At the time of this study, forty-nine percent (49%) of all the files on our web server were obsolete and unnecessarily taking up space on the University's web servers. Another issue is compliance with the American with Disabilities Act (ADA). Many of the University's web pages are not. A content management system will help UNF manage our website and apply appropriate ownership. There were originally forty (40) content management systems vendors that the functional specs were sent to. Of the forty (40) we received twelve (12) responses. These responses were used to get ballpark pricing. These estimates came in at $75,000.00 - $120,000.00 to start. There will be annual fees, training fees, etc. The initial pricing is mainly just for the software license. Grabowski stated that funding options are being explored and the Web Advisory Committee asked that it be placed as a top priority for Institutional Advancement's 2007/2008 fiscal year funding. The Committee is looking for the purchase being made possible in early July 2007. Pierre Allaire is currently reviewing and contemplating potential ways that we may be able to get a head start on this purchase and meet this recommendation to have funding in place in time. Grabowski stated this will go out as an Invitation to Negotiate (ITN) when the funding is identified. The hope is to start this process relatively soon so we can begin this project as soon as possible. The meeting was adjourned at 10:25 a.m.