MINUTES
University Technology Committee
January 8, 2007
Members Present:
Lance Taylor, Chair
David Jaffee, Vice Chair
Katharine Brown
Cathy Cavanaugh
Dale Clifford
Jay Coleman
Richard Crosby
Rodney Grabowski
Michael Kucsak
Lucy Trice
Barbara Tuck
Tom Van Schoor
Others Present:
Jeff Durfee
Steve Henin
Kathy Hughes
Steve Lyon
Deb Miller
John Sharp
Terry Smith
Fred Sudler
Tony Turrin
The University Technology Committee meeting was called to order at 10:00 a.m. in Bldg. 15
Room 1105 by Chairperson Taylor.
Announcements
Chairperson Taylor asked the group to please welcome Michael Kucsak, Director of Library
Systems and Technology, to the Committee.
Vice Chair Jaffee announced that he will be meeting this Wednesday with Gordon Benson of the
Office of Academic Testing, Joann Campbell, Kathy Hughes, Tony Turrin and Rusty Smith to
discuss Benson's insights and recommendations for a future central testing center at UNF. Jaffee
will report back to the Committee at next month's meeting.
Kathy Hughes reminded the group that as of December 20, 2006, all incoming email messages
for students are being directed to Web Access and not Horde. Faculty and students will have
until January 20, 2007 to move their mailboxes. Targeted announcements are currently being
sent to these students and the few faculty still using Horde. All Horde mailboxes will be
decommissioned on January 21, 2007.
Hughes announced that the internal online Faculty/Staff Directory phone directory now shows
the title and photo of each employee. If the title is not correct, the employee should notify
Human Resources. Photos should not be placed online if the employee has notified the ID Card
Administration Office when they first received their card. If they do not want their photo
published, the employee will need to contact the ID Card Administration Office to correct.
Faculty and staff homepage links are displayed as well. Also, if an employee holds more than
one position on campus, they will appear in both areas. Hughes requested that the group review
their information before a Campus Update is sent out to all faculty/staff.
Steve Lyon announced that a new software package called IronPort has been installed on the
network. IronPort provides outbound spam monitoring and should help avoid any massive
amounts of spam from leaving our network. This in turn will help in avoiding the blacklisting by
internet providers such as AOL.
Approval of Minutes - December 4, 2006
Taylor asked if the UTC members had any changes, additions or corrections to the Minutes from
December 4, 2006. No changes were noted and the Minutes were approved as submitted.
Report: Campus Technology Committee
No new items to discuss.
Dale Clifford stated the CTC will meet on January 22nd and have a report at next month's UTC
meeting.
Report: GOT
Taylor announced that Michael Kucsak has joined the GOT. He stated that he is not sure what
the new name of GOT will be in the future and has left that up to the group to decide what they
would like to call themselves.
Deb Miller stated that the GOT will be meeting directly after the UTC meeting this morning.
Report: IT Security Action Team
Jeff Durfee reminded the group of the CALEA (Communications Assistance for Law
Enforcement Act) that was discussed at earlier UTC committee meetings. There is currently no
blanket exclusion for higher education. We will be meeting with The Office of General Counsel
to get a ruling on where we stand as a University on this with final compliance due in May 2007.
He stated that this matter is coming up very rapidly with the first deadline for filing with the FCC
being February 12, 2007.
Taylor informed the group that a good resource for any information on CALEA can be found at
http://www.educause.edu/CALEA .
Update: Content Management System
Rodney Grabowski informed the group that the Web Advisory Committee (supported by the
Administrative Systems Council) has been looking at the need for a content management system
for the University of North Florida. This system for example is one that looks at who owns what
web page, orphan pages, broken links, old logos, etc. At the time of this study, forty-nine percent
(49%) of all the files on our web server were obsolete and unnecessarily taking up space on the
University's web servers. Another issue is compliance with the American with Disabilities Act
(ADA). Many of the University's web pages are not. A content management system will help
UNF manage our website and apply appropriate ownership.
There were originally forty (40) content management systems vendors that the functional specs
were sent to. Of the forty (40) we received twelve (12) responses. These responses were used to
get ballpark pricing. These estimates came in at $75,000.00 - $120,000.00 to start. There will be
annual fees, training fees, etc. The initial pricing is mainly just for the software license.
Grabowski stated that funding options are being explored and the Web Advisory Committee
asked that it be placed as a top priority for Institutional Advancement's 2007/2008 fiscal year
funding. The Committee is looking for the purchase being made possible in early July 2007.
Pierre Allaire is currently reviewing and contemplating potential ways that we may be able to get
a head start on this purchase and meet this recommendation to have funding in place in time.
Grabowski stated this will go out as an Invitation to Negotiate (ITN) when the funding is
identified. The hope is to start this process relatively soon so we can begin this project as soon as
possible.
The meeting was adjourned at 10:25 a.m.