TCC Leadership Council
May 28, 2015
Agenda
1
Opening
2
Roll call
3
TCC Partnership, Support, Value
4
Gap Analysis
5
Governance Model Timeline
6
Review Council Charter – Discussion
7
Vote on Charter Acceptance
8
Next Steps and Actions Items
Leadership
2
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Session Opening
Melinda Colby
Title
Background
• How this group was formed?
– Recent Events
– Bi-Weekly Calls
What’s Next?
• Additional information to be presented during this session
–
–
–
–
–
Partnership, Support, and Value – Mark Adams / Doug Fox
Gap Analysis – Kay Rhodes
Governance Model Timeline – Gail Wallin
Review/Vote On Charter – Melinda Colby
Next Steps – Rick Besch
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Roll Call
Melinda Colby
•
Text
Roll Call
Name of Institution
ERP Contact
Name of Institution
ERP Contact
Alamo Colleges
Thomas Cleary
Gail P. Wallin
Angelo State University
Doug Fox
Texas A & M University - Central Texas
Texas A & M University - College Station/
TAMU-HSC
Blinn College
Christine Wied
Collin College
Subir Purkayastha /David Hoyt
Texas A & M University – Commerce
Chris Frost
El Paso Community College
Gary Chacon
Texas A & M University - Corpus Christi
Lamar Institute of Technology
Susan Cook
Texas A & M University – International
Margaret Barnett
Brian Gaskins /Rick
Ramirez
Lamar State College – Orange
Linda Burnett
Texas A & M University – Kingsville
Lee Moore
Lamar State College – Port Arthur
Donna Dunigan
Texas A & M University - San Antonio
Lamar University
Dale Lack
Texas A & M University – Texarkana
Shawn Stevens
Kathy Williams/Jana
Boatright
Laredo Community College
Luciano Ramon
Texas Southern University
Kathy Booker
Midwestern State University
Randy Kirkpatrick
Prairie View A & M University
James Fritz
Martin Mills
Sam Houston State University
Jacob Chandler
Texas State University
Texas Tech University/
Texas Tech University Health Sciences Center
San Jacinto College
Wanda Munson/Suzanne DeBlanc
Tyler Junior College
Rick Besch
South Texas College
Stephen Crum/Mario Cavazos
University of Houston Downtown
Hossein Shahrokhi
Stephen F. Austin State University Rich Barnhart
University of Texas at El Paso
Chris Ulibarri
Sul Ross State University
Mohammad Obiedat
University of Texas at San Antonio
Jayashree Iyengar
Tarleton State University
Vickie McCamey
Victoria College
LaVern Dentler
Wharton County Junior College
Pam Youngblood
35 Leadership Council Representatives
Ramesh Kannappan
Kay Rhodes
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TCC Partnership, Support, and
Value
Mark Adams / Doug Fox
"Its funny how day by day little changes, but looking
back, everything is different "- CS Lewis
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1992-’95 TCC is Born!
1992
• SCT (Banner) acquires Information Associates (IA-Plus)
• SCT is engaged with contracts for 35 Texas institutions
1995
• DIR negotiates 1st TCC Master Agreement (7yr)
• Bulk purchase cooperative contract
• Discounted rates
• Maintenance split to fund
• SCT
• 4 TCC FTE
• DIR Contract admin
• Added cost savings by TCC staff developing common state reporting
9
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2002- TCC Matures
2002
• 2nd TCC Master Agreement Signed (7yr)
•
•
No major changes to agreement
9 TCC FTE
• Leap program offered to upgrade from IA-Plus to Banner
• Scott Arnett appointed TCC Technical Director
• HiEd requested a new consortium model
2003
• Texas HiEd(TCC) assumes contract oversight from DIR
•
Establishes TAMUCC as fiscal agent and contract administrator
2004
• SCT acquired by SunGard
10
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2010 - A new beginning
2010
• 3rd TCC Master contract (6yr)
•
•
Improved discounts and locked in escalation
Flexibility to add FTE with work orders
• 10 TCC FTE
2011
• Datatel SunGard Merger
• Rod Morris succeeds Scott Arnett as Director of TCC
• John Speer assume CEO role of SunGard Datatel
2012
• ellucian announced
• Initial steps begin for positive changes in ellucian and TCC operations
• In-depth review of TCC operations and value opportunities
11
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A time for change
2013
• 12 TCC FTE. Increased to utilize consortium fund balance
• Amendment #1 – Recruiter
• John Kopcke appointed ellucian CTO
• TCC appointed an ellucian strategic liaison
2014
• 13 TCC FTE
• ERP Steering committee formed
• TCC meets with ellucian CEO at elive’14
• ellucian CTO John Kopcke meets with TCC CIO’s at TCC 2014
• Discounted $187 hourly rate offered for all TCC members
• Amendment #2 – talent Mgt
Amendment #3 – Elevate, Pilot, Mobile
• Jeff Ray appointed CEO of ellucian
12
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Change Begins
2015
• 12 TCC FTE, scaling back thru 2016 with funding available
• Amendment #4 – IPM/Perform
• John Kopcke visits with TCC CIO’s on a webinar
• TCC meets with ellucian CEO Jeff Ray at elive’15
• TCC Finance audit initiated
• TCC Shared Services move to ellucian development team
• UT affiliate UTRGV, grandfathered into TCC as a member
• 20th TCC Annual Conference
• Member engagement increases and discussions begin about the future
• Leadership Council hears this presentation at TCC 2015!
13
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Texas Connection Consortium History
Partnership
Support
Value
• Master
agreement since
1995
• Renewed through
2016
• Texas specific
solutions
• 12 fully dedicated
team members
• Complete
software systems
lifecycle support
• Direct
collaboration with
clients
• Efficiency in
managing mods
• Significant
discounts on
license,
maintenance,
services
• Annual
escalation costs
are controlled
14
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Texas Connection Quick Facts
39 Client
Institutions
2 TCC Specific
eCommunities
600,000
Students
Served
42 RTE’s Delivered
2014
645 Service Requests
2014
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Gap Analysis
Kay Rhodes
•
Text
Consortium Organization
TCC
Executive
Board
TCC
Shared Services
Center
Contract
Administration
4-year
school
reps
Fiscal
Agent
2-year
school
reps
Contract
Administrator
Product
Coordinators
Client
Institutions
Director
Student
Functional
Staff
Human
Resource
Technical
Staff
Finance
Financial
Aid
Voting
Member
Campus
Product
Reps
Campus
Product
Users
Service
Center
Liaisons
17
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Gap Analysis
Current Organizational Structure and Gap Analysis
• What works?
•
•
•
•
Planning
Communication
Participation
Collaboration
• What’s missing?
•
•
•
•
Planning
Communication
Participation
Collaboration
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Consortium Organization
TCC
ELLUCIAN
Client
Institutions
Executive
Board
Product
Coordinators
TCC
Shared Services
Center
Contract
Administration
19
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Consortium Organization
TCC
ELLUCIAN
Client
Institution
Executive
Board
GAP
Product
Coordinators
TCC
Shared Services
Center
Contract
Administration
20
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Consortium Organization
TCC
ELLUCIAN
Client
Institution
Executive
Board
Leadership Council
Product
Coordinators
TCC
Shared Services
Center
Contract
Administration
21
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TCC & Member RESPONSIBILITIES
Executive
Board
TCC
Shared Services
Center
Board
Items for Vote
Director
TCC
Client Institution
Product
Coordinators
Leadership
Council
Campus
Product
Reps
Campus
Product
Users
ERP
Leads
CIO
CFO
Voting
Member
Tech
Staff
22
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Consortium Organization
TCC
Executive
Board
TCC
Shared Services
Center
Contract
Administration
4-year
school
reps
Fiscal
Agent
2-year
school
reps
Contract
Administrator
Product
Coordinators
Client
Institution
Director
Student
Functional
Staff
Human
Resource
Technical
Staff
Finance
Financial
Aid
Leadership
Council
Voting
Member
ERP Leads
Campus
Product
Reps
Campus
Product
Users
Service
Center
Liaisons
23
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“Unless someone like you cares a whole
awful lot, nothing is going to get better. “
--Dr. Seuss
24
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Governance Model Timeline
Gail Wallin
Governance Model Timeline
Activity
Due Date
TCC Leadership Council Meeting
5/28/2015
Review Council Charter
5/28/2015
Ratify Council Charter
5/28/2015
Signed Memo of Understanding
7/1/2015
Formalize Council Membership
8/1/2015
First order of Leadership Council
9/2015
26
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Review Council Charter and
Discussion
Melinda Colby
•
Text
Charter Discussion/Q&A
Charter Review
Memo of Understanding Review
28
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Charter Next Steps
•
Text
Charter Approval Voting Process
Use the current 51% Rule Voting Policy
• This voting policy will be used as the default policy for voting on the Charter. If
the Council is formalized we can address changing voting procedures and rules
if needed for managing Council business.
• For the meeting each institution is represented by one member and only gets
one vote. A member that represents more than one institution still only gets one
vote.
• Approval requires 51% “Yes” votes of the total number of representatives at
today’s meeting.
•
Example: 30 representatives are present at today’s meeting, then we would need 16
“Yes” votes in order to approve the charter and move forward.
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Next Steps and Actions Items
•
Text
Next Steps
General Q&A
• MOU
•
•
Will send out email copy to all council members next week.
Directions in email provided on process for return
• Define Council Leadership Position Process
• Schedule First Meeting
•
September 1
• Things to Think About
32
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Thank You!
33
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