State of the Library
William Gray Potter
University Librarian and Associate Provost
December 9, 2009
Organization of talk
• Significant events since last SOL
• Status of Special Collections Libraries Building
• Status of budget
– Personnel and Operations
– Library Materials Budget
• Discovery tool and demo
• Note clean design of slides. This is cost saving
measure. We cannot afford fancy templates.
THE PAST YEAR
Collections
 Avoided major journal cancellations for
2010.
 Springer e-books.
 Heavy use – Springer is a good trial for current
e-books.
 We passed 4.7M volumes – is that
important?
 Spending down from $11.6M to $10.3M
(includes Law)
Library Use
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Circulation is down slightly – 415,208 from 427,265
Total hits on electronic reserves – under 500,000 –
down two-thirds over the past two years
Exit counts steady at Main and Science ~ 950,000
Entry counts at MLC up from 2.2M to 2.5M
GIL Express charges roughly the same ~ 20,000
ILL : continue to be a strong net lender, 5 to 1
Electronic Journals FY09
1.4M subscribed full text articles
– No growth from FY08
– 510,000 of this is Elsevier
– Plus 975,000 GALILEO
• Up 30% from FY08
– Combined, UGA and GALILEO =
2,375,000 (up 10% from FY08)
Science Library
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Task Force Report
Several changes implemented
Working toward a new desk
Potential impact of Science Learning
Center
Digital Library of Georgia
Chancellor Gold Award for Customer
Service – for newspaper digitization
Georgia State Fair Collection
African American Funeral Programs
Redesigned Georgia Government
Publications site
Georgia Knowledge Repository funded
by IMLS – Project led by Georgia Tech
Hargrett Library
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Web site redesign
Manuscript cataloging project
GWTW Premiere 70th Anniversary
Some notable acquisitions:
– Jack Leigh photographic collection
– Anthony Herbert papers
– Ashantilly Press records
Russell Library
Major Exhibit: Measuring Deliberate
Speed: Georgians Face School
Desegregation
Expanding Oral History projects
Kettering Foundation funds Russell
Forum for Civic Life in Georgia.
Special Collections Libraries
Building
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By Regents standards, need library space
MLC addresses seating needs
This building addresses collection storage
3 libraries
– Hargrett Rare Book and Manuscript Library
– Richard B. Russell Library
– Walter J. Brown Media Archives/Peabody Awards
Collection
• Main Library does not provide adequate space,
climate or security
• New building = 115,000 square feet
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Integrated security
Customized climate control
Galleries for exhibits
Classrooms to integrate materials into instruction
Space for colloquia and other events
Growth for 40 years
$46M – two-thirds state, one-third private
Also $7M raised for program endowments
Will attract collections, private funds, grants
Free 50,000 square feet in Main Library for
students and general collections
Status
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Governor and Legislature have approved funds
Bonds approved in November
Selected contractors are preparing bids
Expect to break ground early in 2010
– Formal groundbreaking January 28
• Construction schedule is 18 to 24 months
Master Plan
Northwest Precinct
Building Section
STORAGE LEVEL FLOOR PLAN
Photos of Shelving and Picker at Yale University Storage Facility
ENTRY LEVEL FLOOR PLAN
Entry Lobby
Rotunda
EXHIBIT LEVEL FLOOR PLAN
Entrance to Event Space
Entrance to Galleries
READING ROOM LEVEL FLOOR PLAN
Approach to Reading Room
Reading Room
The University of Georgia
Special Collections Libraries Building
BUDGET
Status of Budget
From FY09 base, FY10 has been reduced
by 8%
At start of the year, Governor imposed an
additional 6% cut
Furloughs and University actions covered
4% of the 6%
We took the remaining 2%
So, FY10 is down 10% from FY09
Budget Overview
FY09 Base
Personnel
FY10 Base
Budget 8% Cut
from
FY09
8% Cut
Further
2%
Cut
Resulting
FY10
Budget
9,749,455
(779,956)
8,969,499
(139,597)
8,829,902
258,969
(21,572)
237,397
(40,000)
197,397
10,676
0
10,676
(8,000)
2,676
Total
Personnel/Operations
10,019,100
(801,528)
9,217,572
(187,597)
9,029,975
Library Materials Budget
9,336,010
(746,881)
8,589,129
(171,783)
8,417,346
19,355,110
(1,548,409)
17,806,701
(359,380)
17,447,321
Supplies
Travel
TOTAL
Impact on Personnel and
Operations
• Obviously, we have fewer people.
– Statistics show we have 16 fewer people.
– But that is just filled lines.
– Including open positions, closer to 25, about 10%.
• Travel is greatly reduced.
• Equipment and supplies non-existent.
• Revenue is down and we can expect more cuts
for FY10.
• University will attempt to absorb, but …
• FY11 – more cuts are almost certain.
Library Materials Budget
• Base budget reduced by 8% FY09 to
FY10 – from $9.4M to $8.6M.
• Additional cut of 2%.
• Journal costs continue to rise.
• One time funds from Provost have allowed
us to avoid cancellations in 2010.
• Shortfall for FY11 will be around $1.8M.
Journal Costs
160
150
140
130
Indexed Expenditures
for Journals
120
Indexed Costs for
Journals
110
100
90
80
FY05 FY06 FY07 FY08 FY09 FY10 FY11
Short Term Goals
Last Year and This Year
Short Term Goals for FY09
1. Maintain the best possible journal
collection given cost increases and
available funding.
Budget reductions combined with inflation
resulted in a large journal cancellation
project in the fall. One-time funding
from the President plus cost deferrals
mitigated the impact.
Short Term Goals for FY09
2. Complete design of the Special
Collections Libraries Building.
Design of the building has been
completed and the project is now out
to bid.
Short Term Goals for FY09
3. Finalize private fund raising for
Special Collections Libraries
Building.
We have raised nearly $14M of the $15M
private component for construction
with strong prospects for the rest. We
have also raised $7.5M for an
endowment to support the building.
Short Term Goals for FY09
4. Implement new security system in
the Main Library.
A new system to monitor and control
entry to the Main Library was to be
installed in the Fall but apparently
budget reductions have delayed this
project.
Short Term Goals for FY09
5. Develop new procedures for gift
material.
Gifts of books and other materials are
becoming increasingly important and
improved procedures to solicit,
acknowledge, and process gift
materials have been developed
Short Term Goals for this Year
1. Maintain the best possible journal
collection given cost increases and
available funding.
This is a continuing goal that we must
confront every year. With one-time
funding from the Provost, we should
avoid cancellations in FY10. FY11 looks
problematic.
Short Term Goals for This Year
2. Begin construction of Special
Collections Libraries Building and
plan for move.
Formal groundbreaking will take place
January 28, 2010. Construction
should take 18 to 24 months.
Planning for the move is underway.
Short Term Goals for This Year
3. Recalibrate library services due to
budget cuts.
Reductions to the libraries’ personnel and
operations budget have resulted in the
loss of many positions. Services and
operating hours will be evaluated and
may be modified or scaled down.
Short Term Goals for This Year
4. Repurpose the Science Library.
With more undergraduates using the
Science Library for study, a task force
is investigating ways to better utilize
the building to accommodate their
needs.
Short Term Goals for This Year
5. Review services related to Federal
Documents.
As the Regional Depository for Federal
Documents for Georgia, we need to
adapt to an increasingly digital world
yet still meet our obligation to the
older print collection.
Grim Times
• Economy may or may not be recovering.
• We will know more in the spring.
• Above all, keep in mind that the threats we face
are fiscal and material.
• What we value in higher education remains.
• Focus on our purpose of support of teaching,
research and service.
• We are adept at doing more with less.
• While we personally have not been through
worse times, the Library and the University as
institutions have seen worse and survived.
Over the Horizon
There are new programs to anticipate:
– Special Collections Libraries Building.
– Rapid ILL.
– E-books – some real potential.
– Google Books settlement.
– M-library – library resources/mobile devices.
– AND web discovery tools.
Discovery Tool
• We offer a wide range of databases.
• Confusing to students.
• Need a Google like solution – one search
box.
• We are a Beta site for Ebsco’s Discovery
Service – will decide whether to use.
Thank You
• Above all, I want to thank everyone for their
commitment and dedication.
• I feel fortunate to work with a group of people
that recognize the value of libraries and higher
education.
• This is an organization that is supportive,
understanding and altruistic because those
words describe the people who work here.
• So, thank you.
Questions?