JOURNAL ENTRY HELPFUL HINTS
1. If an Account number begins with a 1, 2, or 3 (a balance
sheet account) the Tcode is either B410 (for a credit “-“) or
B411 (for a debit “+”).
2. If an Account number begins with a 4 or 5 (a revenue
account) the Tcode is either 410 (for a credit “-“) or 411 (for
a debit “+”). Also, revenue accounts MUST have a Prog
FIN of “000”, and MUST have a SOF (usually “3000” unless
another value has been approved by Bob Preston).
3. If an Account number begins with a 6, 7, or 8 (an expense
account) the Tcode is either 412 (for a credit “-“) or 413 (for
a debit “+”) Also, expense accounts CANNOT have a Prog
FIN of “000” and DO NOT have a SOF.
4. While any fund can have a project, if the fund is either 1113
or 1253, then there MUST be Project information included
(Proj Business Unit, Project, Activity ID, Resource Type, and
Analysis Type). For General Ledger accounts, Analysis
Types are “GLE” for EXPENSE accounts and “GLR” for
REVENUE and BALANCE SHEET accounts. Cost share
accounts will use CGE or CGR as directed by Grant
Accounting.
5. If the fund on an EXPENSE account is 1112 the Prog FIN
MUST be “081”. NOTE: for a REVENUE account, refer to
#2 above.
Any JE received that has misapplied any of these “rules” or that
has any other incorrect or missing information will be returned to
the requester.
If you have additional questions, contact your Division
Coordinator or Financial Accounting and Reporting for support.