Performance Standards Checklist
Site:
STANDARD
ASSESSMENT
METHOD
Program Structure and Policies (one time only)
Program is being
Review original
implemented as outlined proposal and note any
in the original proposal
changes in program
design
Written policies and
Review program
procedures are in place,
materials
including a participant
agreement
Approved uses for SEED Review program
funds are clearly stated
materials
Clear benchmark
Review program
incentive structure in
materials
place
A program plan is in
Review program
place
materials
If there is more than one
Review MOUs
local partner, MOUs are
in place
If non-CFED incentives
Review documentation
are being offered,
of non-CFED incentives
appropriate
documentation is in place
Each participant has
Review a sample of
his/her own savings
bank statements and if
account; participant listed necessary, paperwork
as beneficial owner
completed to open
account
Half of initial deposit has Compare a sample of
been deposited in each
MIS IDA Individual
account
Account Statements
with bank statements
Participants receive
Confirm whether bank
regular bank statements
sends statements
directly or organization
mails copies
Savings end dates are
Review MIS IDA
correctly entered for each Participant Account
participant
Information Report
Date:
COMMENTS
ACTIONS TO
TAKE
Account Management (at least 2x per year)
Bank statements are
View the xfer file to
entered into MIS IDA
determine when
within 15 days of
statements are entered
statement end date and
into MIS IDA
participants receive MIS
IDA statements within 20
days of statement end
date
MIS IDA records are
Compare a sample of
accurate
MIS IDA Individual
Account Statements
with bank statements to
see if closing balances
are equal
MIS IDA QC is run
Run MIS IDA QC
monthly
If matched withdrawals
View the Matched
are being made, they are
Withdrawals by Use
accurately documented
report
and distributed to
participants
If deposits are being
Review receipts given
made on behalf of
for deposits and confirm
participants, appropriate that deposits are made
systems are in place
within 48 hours
Incentive Management (at least 2x per year)
Account incentives are
Review organizational
held in separate pooled
records showing balance
match account
in match account
Benchmark incentives are Review Benchmark
being managed
Tracking Tool
appropriately
Accountholders have
Review goal-setting
monthly or quarterly
activities
savings goals
Participant Outcomes (at least 2x per year)
Participants are saving View the Periodic
at least $100/year or
Account Statement
25% of
Summary report to
match/incentives
facilitate discussion with
partners about
participants not meeting
targeted savings goals
Savings rates are
Review monitoring
monitored on a regular activities
basis
Program Management (at least annually)
Appropriate financial
Observe financial
education in place
education
If asset purchases are
Review curriculum
being made, assetspecific training is in
place
A plan for rollover is in Review rollover plan
place
Organization has 1
Review status of operating
year’s operating funds
funds
banked or committed
in writing in an
amount of at least 1:1
match
A fundraising plan is in Review fundraising plan
place
Adequate staff are in
Review staffing plan
place, equal to at least
1.25 FTE per 75-100
accounts
A staff transition plan
Review staff transition
is in place
plan
A plan to address
Review attrition plan
attrition is in place
2 staff trained in MIS
Confirm # of staff trained
IDA
Organization has clean Review most recent
financial audit
audited financial
statements
Reports are submitted
on time to CSD and
CFED
Organization actively
participates in SEED
Organization
participates in policy
work
SEED communications
materials are being
utilized
Organization has
developed own
communications
materials
Review reports
Assess overall
participation and
engagement
Review policy work
Review use of SEED
materials
Review communications
materials