Computers in educational administration


Computers in educational administration

Role of computers in educational planning

Satish Mishra,PGT CS,KV Tirumalagiri

PLANNING : Act or Process of making plans.

PLAN :Predetermined strategy ,detailed scheme for achieving a target /objective .

Educational Planning : Process of decision making for achieving targets with optimum use of resources .

For decision making we need voluminous amount of data and need to process it .

Computers are best suited for data processing task , making decision making process easier .


Centralized (e.g. 5 Years plan by planning commission )

Decentralized ( Guidelines from central ,planning at institution


Micro (Smallest viable unit for planning ,Block or Village)

Macro (Above micro level)

Strategic (Planning for the total org. over a longer period of time)

Operational (short to medium term , focus on immediate and pressing problems…. Estimated expenditure prepared for approval from higher ups )


Institutional (Most imp, lowest level, more realistic )

Educational Planning


Process of educational planning

Understanding objectives

Problem definition

Data collection

Data Analysis

Set of alternative solution

Evaluation of solutions



Collect new data

Identify sub problem

Huge data can be stored

Fast data processing creation of information

Helps in decision making

Reduction in number of manpower requirement and time

Secrecy of data can be maintained

Past data and current information can help in better long term projections for strategic planning

Advantages of use of computers in educational planning

Computer based information processing system to record

,store ,process and retrieve data for decision making .



Operating elements

Decision support system(programmed,nonprogrammed,semi-programmed)

Management activity

Organizational Function

MIS structure





Levels of information handling

Application of MIS in education is not very popular in


Role of MIS in educational planning

Two or more computers linked together for the purpose of

Information sharing


Information Network

Payroll and financial accounting

Student attendance

Student admission details

Inventory management

Staff data recordkeeping

Library management system

Result analysis

Fee collection

Use of computers in educational admn

Used for examinations involving large number of candidates .

Can monitor amount of time each examinee took to answer a particular question

Immediate results

Grade card preparation

On demand exam

Test admn

OMR to database


ICR (Intelligent character reader ) software's to convert handwritten mark list submitted by evaluator to excel .

Test scoring procedures

Question banks are large database of suitable questions coded by subject area ,instructional level, instructional objectives ,difficulty level.

By using computer based question bank manual process of question paper setting can be avoided ,which is usually time consuming and tedious process .

Question banking

OLS : system of education that does not follow traditional method which is very restricted in nature .

for e.g. admission restriction ,age restriction ,attendance restriction ,subject combination restriction etc.

* Extension of traditional system of education

Computers in open learning system

Virtual mode : computers for complete cycle from registration to certification.

Dual mode : Computers complement one or more operations .for example student shall opt for one or more computer based submission of assignment/exams or paper based.

Mixed mode : both options exist .computer assisted methods not compulsory

Computers in open learning system

Student centric approach

Students have a choice to pace their study according to their own will ,time and pace.

Webcasts lectures

Digitized archives

Computers in open learning system


Lack of student motivation

Slow internet

Human resistance to accept change

Computers in open learning system-


Case studies

Web based courses offer a new way of delivering content to the intended audience .

Interactivity makes a difference between courses that


present information and those who actually train learners

Web based courses

1. Accessibility

2. Clarity

3. focused

4. Consistent interface design

5. Ease of usability

6.No broken links

Web based courses –

Design considerations

Synchronous – Chat, video conferencing

Asynchronous – E-mail, Bulletin boards

Web based courses – forms of interaction