INTRODUCTION Copyright © 2008-2010

INTRODUCTION

Copyright © 2008-2010

Certificate no. 3500/2008/QTG dated 30 Sept 2008 issued by Copyright Office of Viet Nam

DAGINET Co., Ltd.

DAGINET IT SOLUTION AND COMMUNICATION CO., LTD

E-OFFICE .NET

Certificate no. 3500/2008/QTG dated 30 Sept 2008 issued by Copyright Office of Viet Nam

Website: http://www.vanphongdientu.net/english * Email: sale@daginet.com

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E-OFFICE .NET

Table of Contents

I. Introduction about E-Office .NET: .............................................................................. 4

II. Purpose of E-Office .NET: ......................................................................................... 4

III. Features of E-Office .NET: ....................................................................................... 5

3.1. Forum: .................................................................................................................. 5

3.2. Document: ............................................................................................................ 5

3.3. Task: ..................................................................................................................... 5

3.4. Report: .................................................................................................................. 5

3.5. File: ....................................................................................................................... 5

3.6. Folder: ................................................................................................................... 6

3.7. Utility: ................................................................................................................... 6

3.8. Infromation searching and exploiting: ................................................................ 6

3.9. Notify: .................................................................................................................. 6

3.10. System administration: ....................................................................................... 6

IV. Who Use E-Office .NET?: ........................................................................................ 6

V. List Of Customers Using E-Office .Net: .................................................................... 6


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E-OFFICE .NET

I.

Introduction about E Office .NET:

E-Office .NET is a web-base application that is used for all management and staff to exchange information, tasks as well as admimistrate and file all incoming and outgoing letters, documents, files on intranet or internet through web browser. This software is designed in Vietnamese and English with user- friendly website interface.

The target of E-Office .NET is to bring most of advantages of the network to users in the best useful and natural manner that helps users gradually form a modern and effective working manner and access information technology applications easier.

E-Office .NET changes your traditional ways of distribution of letters/documents and tasks assignment into a new and advanced way : From her/his computer, the administrator uploads letters to the system, then delivers them to related departments. Heads of departments research and assign tasks to their staff through this system. All or anybody (if empowered) in the company can quiclky seach letters/documents/records in many ways according to categories, groups, projects, issuers,… subject to the users’ requirements.

II.

Purpose of E Office .NET:

To build a system of store for electronic letters/documents, avoiding disorder or loss of information. To provide information on working papers/files/records in a quick, accurate and timely manner under requirement of the Management, heads of departments and professional staff.

To build a system of managing, handling and issuing letters/documents, supporting task assignments and empowerment to each individual, each department,…

To enable users to remote - work and access data at anywhere with internet connection.

To build an office without papers and help the Management and staff exchange information quickly and timely.

To help users schedule their works, automatically remind users of the planned schedule through the computer. The Management can also assign tasks to their staff and get feedbacks through this software.

To unite and computerize processes of working, forms of receiving, filing, exchanging, seaching and handling information. This software brings most of advantages of the network by natural accessing so as to handle tasks in the company, enhance the managing quality and effectivity of the Management, of working manner and environment among staff in the company.

To improve qualification of application and use of information technology tools, to contribute to administrative procedure reform in the company.

To create an open and effective information exchange environment that remarkably helps to develop the business culture.


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E-OFFICE .NET

III.

Features of E Office .NET:

3.1.

Forum:

This is a space for general information and tasks exhange of all staff of the company. The Management can easily impart their instructions to each of staff.

This function operates as a traditional bulletin board in the company but is divided into many small items. Each item is designed for all staff or a group or any individual to view and exchange information with other people who are also empowered to access this function.

3.2.

Document:

The incoming letters/papers are digitalized by the administrator to submit to the

Management. The Management view and give comments/opinions/solutions …,then the letters are delivered to relevant departments for receipt signing and feedback.

Staff of each department can view the letter delivered to their department.

Head of deparment views and assigns tasks directly to their staff.

All these actions are operated through E-Office .NET

3.3.

Task:

Head of department view the letter together with instruction of the Senior

Management, then assigns tasks directly to satff for implementation and result reporting.

In process of handling tasks, staff are in demand of building a workable file/record containing all letters, papers/documents relating to their handled tasks. This helps to classify, search and manage letters, papers according to assigned tasks or matters easier.

3.4.

Report:

Staff submit their reports of tasks done daily, weekly to Head of Deparment or

The Management to consider or show problems during handling tasks.

Head of Department or the Management consider problems and give solutions/instructions.

3.5.

File:

Each company often have common files used by all staff such as document forms, ISO documents, templates, tables, procedures,…. Subject to specific function of each staff the software allows them to download different files for working.

Some staff who are empowered can upload information/papers/files to share with other.


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E-OFFICE .NET

3.6.

Folder:

Folder is a space created by the users and for their private purpose of filing letters/papers/documents at their convenience.

3.7.

Utility:

Managing links and contacts of customers.

3.8.

Infromation searching and exploiting:

Searching and exploiting the incoming and outgoing letters, files/records in details according to attributes such as date, name, content brief, key word, palce of issuance, project,… that facilitate staff in handling their professional tasks.

Making statistical report of the incoming and outgoing letters/documents/papers.

3.9.

Notify:

E-Office .NET is automatical to notify users to receive new letters or tasks when delivered.

3.10.

System administration:

List of users, group of usres.

List of titles of users.

Empowering to functional departments and staff according to titles

Copying, fixing errors and data backup.

IV.

Who Use E Office .NET?:

All companies, enterprises , especially enterprises with branches in different places.

Project Management Units.

Administrative organizations, bodies constantly handling, approving mass of information, letters, papers, documents,….

Organizations, bodies, agents with decentralized administration.

V.

List Of Customers Using E Office .Net:

- Techco 533 – Cienco 5

- Norconsult – Central Region Transport Network Project

- Dung Quat IZ Transport Works PMU

- Quang Nam Transport Works PMU

- 577 Investment Joint-Stock Company


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E-OFFICE .NET

- Phu Yen Transport Works PMU

- Techco 533 in the South

- BK Engineering and Construction JSC

- Institute of Information Technology for Business – Danang Representative

- Project Menagement Unit No. 85 - Cai Mep - Thi Vai International Port

Construction Project

- Japan Port Consultants, Ltd. & Nippon Koei Co., Ltd. JOINT VENTURE in asscociation with PortCoast Consultants – Cai Mep - Thi Vai International Port

Construction Project

- Vinafor DaNang JSC

- Faculty of Project Management - Da Nang University of Technology

- AAC Auditing and Accounting Ltd.

- Central Vietnam Petrovietnam Construction JSC

VI. Guestbooks Of Customers About E-Office .NET

Mr. Dag Vagger: Project Manager - Norconsult, Consia, Scott Wilson, TCD

Consia

“…Before using E-Office .NET of DAGINET CO., LTD, we used for trial the same software programmed by Thailand through my friend’s introduction. However, the Thai software could not meet our requirements while E-Office .NET of Daginet

Co., ltd can meet nearly all. Especially the ability of automatically updating and recognizing new letters/documents from the server, we don’t spend time to upload data on internet. This is automatically solved by the software. We only need to daily update data on the server through LAN network, then data is automatically updated and posted on internet. Regional offices can receive data quickly….”

Mr. Mai Trieu Quang: Director General - ECC

“…At the first time to be introduced this software, we discover utilities that E-

E-Office .NET brings to. We have our Head office in Dung Quat IZ and 01 liaison office in Danang. Using E-Office .NET, we are active in managing our job at everytime, everywhere. Most of exchange of information, letters, papers, documents,tasks..are now run through E-Office .NET. It is undoutable to say that this software is a modern application and keeps with new tendency in information technology age.

Mr.

Pham Hong Nhan: Director of No.1 Design Enterprise – Techco 533

“…Our company have applied this software by the first version. Compared with before, the current version has been much improved and added many new attributes with visual and user-friendly interface. After two years of application of this software, we have had a good database filing system. It only takes some second for us to search


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E-OFFICE .NET any letter in the system . By using this software, our staff’s working manner has been much improved…”

Mr. Nguyen Hanh Phong: Technical officer - Phu Yen Transport Works

Project PMU

“…E-Office .NET helps us a lot in handlling daily tasks. At the moment, in order to take over the poject, settle technical problems or prepare report of the project progress, we only spend 5-10 minutes to collect letters, documents. Only clicking the computer mouse, we can have what we want to find out. It used to take some days for us to find out such required letters/documents before. It is a time-saving application….”

PMU

Ms. Nguyen Thi Thanh Xuan: Administrator -Quang Nam Transport Works

“…E-Office .NET helps me a lot in filing. Taking filing code and outgoing letter code is automatical. Since applying this software in filing, we have not spent much time to deliver and photo letters to each department like before. When the

Management go on business, we can ask for solution, approval from distance through the software so letters are not lodged in bulk like before. With E-Office .NET, everything becomes simpler. This is a good application…”

VII. Program of using E-Office .NET for trial:

You can view Demo at the following arrdess: www.vpdt.net/edemo or www.vanphongdientu.net/edemo

Username: demo

Password: demo

For further information, please donot hesistate to contact:


Add: 94 Tran Xuan Le st., Danang city

Website: http://www.vanphongdientu.net/english

Email: sale@daginet.com

Mobile: 0905 550 257 (Ms. Le)


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Incoming letters

Administrator

Receive letter

Submit to the

Management

Enter information of letter

Digitalize content of letter into PDF

Deliver to relevant depts

Head of Dept views and signs of receip


E-OFFICE .NET

OPERATION OF E-Office .NET

Outgoing letters

Administrator

Receive letter with approval of

Management and word file from compiler

Send original letter to required address

Enter information of leter

Digitalize content of letter or transfer into

PDF

Deliver to relevant depts

Head of Dept views and signs of receip

Consider content of letter and assign tasks to staff

“ sign of receipt of task ” and feedback to Head


Implement tasks and report results

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VI. Screenshots of E-Office .NET:


E-OFFICE .NET

Figure 1: Homepage – Daily events


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E-OFFICE .NET

Figure 2: Forum

Figure 3: List of document


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E-OFFICE .NET

Figure 4: View document


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E-OFFICE .NET

Figure 5: View task

Figure 6: List of files


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INTRODUCTION Copyright © 2008-2010

INTRODUCTION

OPERATION OF E-Office .NET

VI. Screenshots of E-Office .NET:

Figure 1: Homepage – Daily events

Figure 2: Forum

Figure 3: List of document

Figure 4: View document

Figure 5: View task

Figure 6: List of files

Related documents

Products

Support

INTRODUCTION Copyright © 2008-2010

INTRODUCTION

OPERATION OF E-Office .NET

VI. Screenshots of E-Office .NET:

Figure 1: Homepage – Daily events

Figure 2: Forum

Figure 3: List of document

Figure 4: View document

Figure 5: View task

Figure 6: List of files

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