Accounting Flow Chart for CYMA
General Ledger
Main module in the accounting system which all other modules feed the results of their work to in the form of a System Journal Entry. Adjustments
in the GL are not fed back to the lower modules (with the exception of the Bank Rec. Retrieval process).
Primary Reports:
 Balance Sheet – balances and financial standing of the organization. All accounts should be balanced regularly to insure accurate financials.
 Income Statement – illustrates the profit and loss of the organization on various levels. Should be used as a comparison with history, budget,
flex-budget, etc…
 Trial Balance – shows the balance of each account as of a given time.
Invoices – Debit the expense
accounts and Credit AP
account based on the Invoice
Transaction Date field.
Checks – Debit the AP account
and Credit cash based on the
Check Date.
Check Date Posting - Debits the
expense accounts for company
expenses and credits the PR
withholding accounts, the Payroll
Accrual Account and cash.
Retrieves copy of all transactions
to compare with the bank
statement. Adjustments will debit
or credit the appropriate
accounts.
Invoices – Credit the Income
accounts and Debit the AR
account based on the Invoice
Date field.
Payments – Credit the AR
account and Debit cash based
on the Payment Date.
Accounts Payable
Maintains detail records for
whom we have paid, whom we
still owe and when we need to
pay our vendors.
Payroll
Maintains detail of what we have
paid our employees, what timeoff is due to our employees and
what we owe to the various
government offices and benefit
companies.
Bank Reconciliation
After performing the “Retrieve
Data” process a copy of all
transactions associated with a
specific bank(s) are loaded into
this module. It stores a history of
all reconciliations made with the
bank statement.
Accounts Receivable
(Most hospices will use a
Patient-Management System)
Maintains detail records for
whom we have billed, who has
paid us and who still owes us
money.
Tie-out Report:
The “AP Vendor Aging by
Invoice Date” gives detail on
who we owe as of a given time
period. This report should
match the GL Accounts
Payable account when run for
the same month end date. If
not find the first month-end that
does not match and compare
the AP Invoice and Check
Registers with the GL Detail
Ledger for the given month.
Tie-out Reports:
The various quarterly federal,
state and local reports should
reflect with proper percentages
what is due to the government
and these balances should be
reflected on the GL Balance
Sheet for what we have taken
out of our employees paychecks
for their taxes, insurances,
benefits, loans, etc…
Tie-Out Report:
The “Reconciliation Summary”
report displays the “Ending Book
Balance” that should match the
GL Account associated with the
bank. If not review the
Outstanding Checks and Deposit
reports for accuracy. An
adjustment to the GL may need
to be made for clean up.
Tie-out Report:
The “Aging Report Invoice Date”
provides detail on who owes us
as of a given date. When
compared to the GL Accounts
Receivable account when run for
the same month end it should
match. If not find the first month
that doesn’t match and compare
the GL Detail Ledger with the AR
Invoice and Payment reports.