3.d
AGENDA ITEM NO.___
REPORT TO MAYOR AND COUNCIL
TO THE HONORABLE MAYOR AND COUNCIL:
DATE: September 27, 2011
SUBJECT:
AWARDING A CONSTRUCTION SUPPLIES CONTRACT IN THE AMOUNT OF
$11,416 TO HOME DEPOT U.S.A., INC. FOR PROJECT NO. 2202 (CAMP
CONCORD GREEN ROOM DECK) (BUILDING MAINTENANCE FUND)
Report in Brief
Staff has received a proposal from Home Depot U.S.A., Inc. to provide construction supplies for
Project No. 2202 (Camp Concord Green Room Deck). The process for selecting a contractor is based on the
U.S. Communities Government Purchasing Alliance (U.S. Communities) offered through the State. The
process is described in detail in the Background section below. Home Depot U.S.A., Inc. (Home Depot) is a
U.S. Communities program contract supplier.
Staff recommends that the City Council award a construction supplies contract in the amount of
$11,416 to Home Depot U.S.A., Inc. for Project No. 2202 (Camp Concord Green Room Deck).
Background
Project No. 2202 (Camp Concord Green Room Deck) includes the construction of an approximately
1,300 sq. ft. wooden deck with associated handrails, seating and accessible paths. This project evolved from
the desire of family campers, group rental participants, as well as the President of the Friends of Camp
Concord for an additional outdoor recreational amenity suitable for organized activities in the central camp
area (i.e., arts and crafts, games, social gatherings, reading, outdoor dining, etc.) After the Matteo’s Dream
Playground project was successfully constructed with the efforts of hundreds of community supporters and
volunteers, the Friends of Camp Concord, the Concord Lions Club, and City staff worked together to create
another volunteer opportunity with the Camp Concord Green Room Deck project.
In March, 2011, the City Council approved a mid-year budget transfer in the amount of $15,000 to
fund Project No. 2202. In order to expedite the project and take advantage of the current warm weather, the
Friends of Camp Concord organization provided professionally developed architectural plans and structural
calculations necessary to receive appropriate permits from El Dorado County and the U.S. Forest Service.
Additionally, due to the availability of materials and scheduled volunteer workforce, concrete for the deck
footings was purchased ahead of time for approximately $2,500 and is currently scheduled to be poured on
September 22, 2011.
______
AWARDING A CONSTRUCTION SUPPLIES CONTRACT IN THE
AMOUNT OF $11,416 TO HOME DEPOT U.S.A., INC. FOR
PROJECT NO. 2202 (CAMP CONCORD GREEN ROOM DECK)
September 27, 2011
Page 2
This project has generated very positive media attention for its strong community volunteer collaboration.
Several work parties comprised of Concord Lions Club members, Friends of Camp Concord members, family
campers from summer 2011, and many Concord residents and business owners, have already taken place. The
majority of construction on the project will take place (weather permitting) over the next three to four weekends.
The U.S. Communities Government Purchasing Alliance (U.S. Communities) program offered through
the State of California was used for the selection of the contractor for this project. The U.S. Communities program
is a government purchasing cooperative that reduces the cost of goods and services by aggregating the purchasing
power of public agencies nationwide. U.S. Communities provides world class procurement resources and
solutions to local and state government agencies, school districts, higher education, and nonprofits. The
construction supplies contract was competitively bid under a federal government master contract for acquisition of
the materials. Public agencies are then able to piggyback onto the federal contract. The City Attorney’s Office has
approved this method of procurement for projects of this type. U.S. Communities purchases have been previously
made by the City including the site work contract on Project No. 2043 (Matteo’s Dream Playground at Hillcrest
Park).
Discussion
Staff requested proposals from two U.S. Communities suppliers to provide construction supplies for the
deck replacement project. Home Depot U.S.A., Inc. (Home Depot) submitted the only proposal (Attachment 1),
which staff evaluated for cost and availability. Home Depot’s access to volume pricing, guaranteed lowest shelf
prices, extensive eco-option green products offerings, convenient locations and guaranteed next day delivery
availability, makes it a good choice for use in the project’s short construction schedule and remote location.
Additionally, it should be noted that the original proposal was $12,910, but Home Depot provided a discount to
the City, reducing the price to $11,416.
As mentioned in the Background section, several weekend work parties have already commenced
construction on the project to take advantage of material availability and current warm weather. At this point,
completion is estimated in late October, 2011.
Fiscal Impact
In March, 2011, the City Council approved a mid-year budget transfer in the amount of $15,000,
consisting of Building Maintenance funds, to fully fund the project budget.
Public Contact
The Council Agenda was posted.
//
//
AWARDING A CONSTRUCTION SUPPLIES CONTRACT IN THE
AMOUNT OF $11,416 TO HOME DEPOT U.S.A., INC. FOR
PROJECT NO. 2202 (CAMP CONCORD GREEN ROOM DECK)
September 27, 2011
Page 3
Recommendation for Action
Staff recommends that the City Council award a construction supplies contract in the amount of $11,416
to Home Depot U.S.A., Inc. for Project No. 2202 (Camp Concord Green Room Deck).
Prepared by:
Daniel E. Keen
City Manager
dan.keen@ci.concord.ca.us
Mark Migliore, P.E.
Associate Civil Engineer
mark.migliore@ci.concord.ca.us
Reviewed by: Danea Gemmell, P.E.
City Engineer
danea.gemmell@ci.concord.ca.us
Attachment 1 – Home Depot U.S.A., Inc., Proposal for Camp Concord Green Room Deck
Page 1 of 3
QUOTE
SOLD TO
Notice of Cancellation (see Exhibit A) may be sent to this address:
HOME DEPOT U.S.A., INC.
Phone: (925) 798-9600
Store 0634 CONCORD
Salesperson: MJS697
2090 MERIDIAN PARK BLVD
Reviewer:
CONCORD, CA 94520
Attachment No. 1
QUOTE
Name
Home Phone
MIGLIOREMARK
(925) 671-3422
Address
Work Phone
1950 PARKSIDE DR
No. 0634-675146
(925) 671-3422
2011-09-16 15:31
Company Name
Prices Valid Thru: 09/23/2011
City
State
Job Description
CONCORD
CA
Zip
CUSTOMER PICKUP #1
94519-2526
County
LUMBER
CONTRA COSTA
MERCHANDISE AND SERVICE SUMMARY
REF # W13
SKU # 515-664
Customer Pickup / Will Call
S/O SIMPSON NO STRONG
REF # S12
WL
REF #
SKU
QTY
UM
DESCRIPTION
S1201
592-854
3.00 EA sds25300-r25 / sds25300-r25 S/O SIMPSON STRONG-TIE CO. / 25 pk
S12FR
188-731
1.00
S/O FREIGHT SKU
SCHEDULED PICKUP DATE: Will be scheduled upon arrival of all S/O Merchandise
We reserve the right to limit the quantities of merchandise
sold to customers
S.O. MERCHANDISE TO BE PICKED UP:
TAX PRICE EACH
EXTENSION
Y
$7.62
$22.86
Y
$0.01
$0.01*
MERCHANDISE TOTAL:
$22.87
END OF CUSTOMER PICKUP - REF #W13
HOME DEPOT DELIVERY #1
REF # V11
STOCK MERCHANDISE TO BE DELIVERED:
REF #
SKU
QTY
UM
DESCRIPTION
R01
242-341
63.00 EA 2X12X20 GRN DOUG FIR #2&BTR FSC /
R02
139-790
25.00 EA 4X12-12FT. #1 PREMIUM DOUG FIR /
TAX
Y
Y
PRICE EACH
$20.59
$38.85
EXTENSION
$1,297.17*
$971.25*
*** CONTINUED ON NEXT PAGE ***
FOR WILL CALL
MERCHANDISE PICK-UP
PROCEED TO WILL CALL OR
SERVICE DESK AREA
(Pro Customers, Proceed To The Pro Desk)
Page 1 of 3
No. 0634-675146
* Indicates item markdown
Customer Copy
QUOTE - Continued
Last Name: MIGLIORE
Page 2 of 3
No. 0634-675146
HOME DEPOT DELIVERY #1
(Continued)
REF #V11
R03
328-659
5.00 EA 4X4-12 GRN DOUG FIR FSC /
Y
$10.03
R04
323-313
8.00 EA 2X6-20 GRN DOUG FIR #2&BTR FSC /
Y
$9.61
R05
820-230
1.00 EA 2X6-10 GRN DOUG FIR #2&BTR FSC /
Y
$4.80
R06
462-047
25.00 EA 10IN JOIST HANGER - 18 GA /
Y
$1.08
R07
208-227
60.00 EA BC40Z 4 4 HALF BASE /
Y
$2.80
S/O - MDSE TO BE DELIVERED: S/O ECO BUILDING SUPPLY
REF # S09
ESTIMATED ARRIVAL DATE: 09/23/2011
S0901
273-781
6.00 EA 6x12-14'gdf#1 f / 6x12-14'gdf#1 fohc 273-781 S/O ECO BLDG- / 6x12-14'gdf#1 fohc
Y
$82.91
S0902
273-781
12.00 EA 6x12-10' gdf#1 / 6x12-10' gdf#1 fohc 273-781 S/O ECO BLDG / 6x12-10' gdf#1 fohc
Y
$60.20
S0903
273-781
1.00 EA 6x12-12' gdf#1 / 6x12-12' gdf#1 fohc 273-781 S/O ECO BLDG / 6x12-12' gdf#1 fohc
Y
$71.55
S0904
273-781
10.00 EA 6x6-12' gdf#1 f / 6x6-12' gdf#1 fohc 273-781 S/O ECO BLDG- / 6x6-12' gdf#1 fohc
Y
$37.74
S0905
273-781
7.00 EA 4x4-16' gdf#1 f / 4x4-16' gdf#1 fohc 273-781 S/O ECO BLDG- / 4x4-16' gdf#1 fohc
Y
$18.89
S0906
273-781
135.00 EA 2x6-20'rwd con / 2x6-20'rwd con com 273-781 S/O ECO BLDG- / 2x6-20'rwd con
Y
$28.14
com
S0907
273-781
11.00 EA 2x6-12' rwd b g / 2x6-12' rwd b grd 273-781 S/O ECO BLDG-D / 2x6-12' rwd b grd
Y
$25.96
S0908
273-781
32.00 EA 2x4-12' rwd b g / 2x4-12' rwd b grd 273-781 S/O ECO BLDG-D / 2x4-16' rwd b grd
Y
$23.54
S/O - MDSE TO BE DELIVERED: S/O SIMPSON NO STRONG
REF # S10
ESTIMATED ARRIVAL DATE: 09/21/2011
WL
S1002
592-854
29.00 EA pc6616 / pc6616 S/O SIMPSON STRONG-TIE CO. / pc6616
Y
$19.65
S1003
592-854
62.00 EA a35 / a35 S/O SIMPSON STRONG-TIE CO. / a35
Y
$0.61
S1005
592-854
50.00 EA thd757ooh / thd757ooh S/O SIMPSON STRONG-TIE CO. / thd757ooh
Y
$8.40
MERCHANDISE TOTAL:
DELIVERY INFORMATION:
SCHEDULED DELIVERY DATE: Will be scheduled upon arrival of all S/O Merchandise
101.00
Out of Area
$1.50
V11
515-663
1.00 EA Curbside Delivery
N
$80.00
DELIVERY SERVICE SUBTOTAL:
THE HOME DEPOT WILL DELIVER
MDSE TO:
$50.15*
$76.88*
$4.80*
$27.00*
$168.00*
$497.46*
$722.40*
$71.55*
$377.40*
$132.23*
$3,798.90*
$285.56*
$753.28*
$569.85*
$37.82*
$420.00*
$10,261.70
$151.50
$80.00
$231.50
MIGLIORE
*** CONTINUED ON NEXT PAGE ***
Page 2 of 3
No. 0634-675146
* Indicates item markdown
Customer Copy
QUOTE - Continued
Last Name: MIGLIORE
Page 3 of 3
No. 0634-675146
HOME DEPOT DELIVERY #1
(Continued)
ADDRESS:
STATE:
PHONE:
REF #V11
1000 Mt Tallac trail head rd
CA
CITY: SOUTH LAKE TAHOE
ZIP: 96150
(925) 671-3422
COUNTY: EL DORADO
SALES TAX RATE:
8.750
ALTERNATE PHONE: (925) 671-3422
MDSE & DELIVERY TOTALS:
$10,493.20
DRIVER SPECIAL INSTRUCTIONS:
END OF HOME DEPOT DELIVERY - REF #V11
TOTAL CHARGES OF ALL MERCHANDISE & SERVICES
ORDER TOTAL
SALES TAX
TOTAL
BALANCE DUE
$10,516.07
$899.90
$11,415.97
$11,415.97
END OF ORDER No. 0634-675146
TERMS AND CONDITIONS
WILL CALL
Will Call items will be held in the store for 7 days. For Will Call merchandise pick up, proceed to Will Call/Service Desk area(Pro Customers, proceed to the Pro Desk).
Returns: A 15% restocking fee applies to the return of regular special orders, i.e., special orders merchandise that is not custom made. Special orders that are custom uniquely designed or fitted to accommodate
the requirements of a particular space or environment (some examples are cabinetry, countertops, floor and wall coverings, and window treatments) are non-returnable. Exceptions: Cancellations made
by midnight on the third business day after the date of Your purchase; merchandise incorrectly ordered by Home Depot or by Professional; or merchandise damaged beyond repair in delivery or by
Professional. Unless otherwise specified in this Agreement, all returns must be made within Home Depot's posted time frame.
Page 3 of 3
No. 0634-675146
Customer Copy