REQUEST FOR PROPOSAL
No. 86554
for
College of San Mateo Nursing Program
EMERGENCY CARE SIMULATOR (ECS)
Department of General Services
3401 CSM Drive
San Mateo, California 94402
Telephone (650) 574-6508 FAX (650) 574-6574
Email districtbids@smccd.edu
Emergency Care Simulator – RFP #86554
Table of Contents
Section I.
Introduction and District Information
Section II.
History of College of San Mateo Nursing Program
Section III.
College Contacts, Dates and Timeframes
Section IV.
Bid Instructions and Requirements
Section V.
Bid Specifications
Section VI.
Pricing Proposal
Appendix A.
Company Information and Signatory Page
Appendix B.
Reference Chart
Appendix C.
Non-Collusion Affidavit
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Emergency Care Simulator – RFP #86554
I.
Introduction and District Information
The San Mateo County Community College District (SMCCCD) on behalf of the College of San Mateo
(CSM) seeks qualified bids for the purchase of and on-site training on an Emergency Care Simulator for
their Nursing Program.
Approximately 40,000 people throughout San Mateo County attend one of the three Colleges of the San
Mateo County Community College District. Although the boundaries of the San Mateo County
Community College District are the same as those of the County, the District Board of Trustees is
independent of County government. County voters elect the five-member Board of Trustees every four
years, and that board governs one of the largest and most innovative two-year college systems in
California.
II.
History of the College of San Mateo Nursing Program
The College of San Mateo’s Nursing Program provides students with opportunities for learning at the
College, local hospitals, and community health agencies. Clinical experience begins early in the first
semester and as students advance through the four semesters they gain the competencies necessary to
function as a Registered Nurse.
Upon graduation, the student receives an Associate in Science degree and is eligible to take the California
Registered Nursing Examination. The graduate is also eligible to transfer to a four-year nursing program.
The College of San Mateo Nursing Program is part of the Bay Area Simulation Collaborative (BASC).
III.
College Contacts, Dates and Timeframes:
SMCCCD and CSM Nursing Program Contacts
General Services
CSM Nursing Program
3401 CSM Drive
1700 West Hillsdale Blvd.
San Mateo, CA 94402
San Mateo, CA 94402
(650) 358-6801
(650) 574-6218
Contact: Nancy Witte
Contact: Jane McAteer
witte@smccd.edu
mcateer@smccd.edu
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Emergency Care Simulator – RFP #86554
Dates and Timeframes
Release of Request for Bid
May 16, 2007
Deadline for Vendors’ Submission
of Proposals
May 31, 2007 by 2 p.m.
District/CSM Screens Proposals
June 1, 2007
Board Approval
June 27, 2007
Vendor Notification
June 28, 2007
The District reserves the right to alter the timeline with notification to Vendors according to its needs.
IV. Bid Instructions and Requirements
All Vendors interested in submitting a response to this Request for Proposal (RFP) are encouraged to
submit an email notification to districtbids@smccd.edu indicating their intent to respond.
1. General
Vendors must comply with the provisions of these instructions for completion and submission of the
Bid (“Bid Instructions and Requirements”). The failure of a Vendor to comply with the Bid
Instructions and Requirements will result in rejection of the Vendor’s Bid for non-responsiveness.
2. Definitions
The District, the College and the Vendor are those named as such in the contract documents and are
referred to as if each were of the singular number and masculine gender.
3. Vendor Qualifications
Only Proposals submitted by Vendors with the relevant experience, qualifications and capacity to meet
the needs of SMCCCD will be accepted.
4. Submission of Bid
a. Submission of Executed “Hard Copy”. Vendors interested in this opportunity should submit
three bound copies of the Vendor’s Proposal, plus one unbound copy, in a sealed envelope to the
Department of General Services, San Mateo County Community College District located at 3401
CSM Drive, San Mateo, CA 94402 by 2:00 p.m. on Thursday May 31, 2007. Please indicate “Bid
86554 Enclosed” on the lower left corner of the envelope.
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Emergency Care Simulator – RFP #86554
b. Bid Contents. Bid Proposals consist of the following items, all of which must be submitted
concurrently and executed as required by these Bid Instructions or by the form of document:





Bid Proposal on company letterhead
Company Information and Signatory Page (Appendix A)
Required reference information on company letterhead (Appendix B)
Non-Collusion Affidavit (Appendix C)
The following RFP sections which require a signature and/or checkbox selection: IV-16
“Liability and Insurance”, IV-22 “Vendor Scholarship Fund” and IV-24 “Piggyback Clause”
c. Digital Submittals. Digital submittals shall be forwarded to districtbids@smccd.edu after 2 p.m.
on Thursday May 31, 2007. Do not submit your digital copy prior to this date and time.
d. Vendors’ Review of District Web Site. Any addendums, clarifications, RFP updates/revisions, or
replies to specific questions will be posted on the District web site (www.smccd.edu/purchasing);
all such matters shall be deemed incorporated into all Vendors’ Bid Proposals. Prior to
submission of a Bid Proposal, all Vendors MUST review materials on this web site. Vendors are
responsible for incorporating these changes or addendums into their respective Bid Proposals.
Those web postings should be treated like all requirements set forth in this Request for Proposal.
e. Copies of this Request for Proposal can be obtained by visiting the SMCCCD Purchasing
Department’s Website at www.smccd.edu/purchasing . Click on Bid Announcements.
5. Modifications to Submitted Bid Proposal
A Vendor submitting a Bid Proposal may modify its submitted Proposal in writing, to be received by
the District’s Department of General Services at or prior to the latest time/date for submission of
Proposals. Modifications to the submitted Bid Proposal, which are not in writing, will not be accepted
and will not be deemed modifications to the submitted Proposal.
6. Signature
A responsible officer or employee of the Vendor must sign the Bid Proposal. Please refer to the
“Company Information and Signatory Page” form (Appendix A). An unsigned, but executed Proposal
will be rejected for non-responsiveness.
7. References
The Vendor shall include with its Bid Proposal response a minimum of three (3) customer references
from educational or comparable institutions for which it has provided Emergency Care Simulators in
the past year. The references shall include the following minimum information: customer name,
contact name, complete address, fax, email address and telephone number, and dates of business (see
Appendix B).
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8. Non-Collusion Affidavit
Each Vendor shall submit with its response a duly completed and executed form of Non-Collusion
Affidavit. The required form of the Non-Collusion Affidavit is included as Appendix C of this RFP.
The failure of a Vendor to submit the completed and executed form of Non-Collusion Affidavit with its
Bid Proposal will result in rejection of the Proposal for non-responsiveness.
9. Evidence of Responsibility
Upon the request of the District, a Vendor whose Bid Proposal is under consideration shall promptly
submit to the District satisfactory evidence showing the Vendor’s financial resources, organization, and
plant facilities available for the performance of the contract. The failure of such a Vendor to submit
requested materials in a timely manner will result in rejection of the Vendor’s Proposal for nonresponsiveness.
10. District Modifications to Proposal
The District reserves the right to modify this Request for Proposal or any portion hereof by written
addendum issued to all Vendors who have previously obtained this RFP from the District. All
addendums issued by the District pursuant to the foregoing shall be deemed incorporated into the
Proposals.
11. Vendor Inquiries
Vendors may request clarifications or make other inquiries concerning this Request for Proposal or the
requirements hereof. Questions regarding this Request for Proposal should be submitted via email to
districtbids@smccd.edu. If Vendors contact individual colleges for questions, they must cc
districtbids@smccd.edu. The intent is to create a fair and open Bid with all Vendors having access to
equal information.
12. Evaluation of Bid Proposals and Award
The District’s decision will be based on the evaluation of several factors including but not limited to the
following:


Scope of the merchandise and services provided including materials, delivery and training on the
Emergency Care Simulator (ECS).
Pricing structure for all proposed materials including delivery and training on the ECS.
The District reserves the right to reject any or all proposals, to waive any irregularity or informality in a
proposal or in the proposal process. Award of the contract(s) by the Board will be based upon a
comprehensive review and analysis of the Proposal(s), which best meets the needs of the college
community. The District will be the sole judge of the suitability of the Proposal and the Vendor shall
abide by its decision.
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Emergency Care Simulator – RFP #86554
Bidders may not withdraw a Bid for a period of one hundred and twenty (120) days after the date set
for the opening of Bid. The San Mateo County Community College District is an equal opportunity,
affirmative action employer. The District reserves the right to award the contract to multiple Vendors
if this is the best option for the District. Proposals shall be submitted on company letterhead and
signed by the appropriate company officials.
13. Contract Terms & Conditions
The Vendor agrees to deliver the Emergency Care Simulator no later than Tuesday July 31, 2007. The
Vendor also agrees to provide on-site ECS training for up to ten (10) people by Friday August 31, 2007.
By submission of a Bid Proposal, Vendor agrees to abide by the terms and conditions of the Proposal
and contract documents. Any exceptions by the Vendor shall be clearly noted in the Proposal response
and alternate language shall be proposed therein. Any and all agreements, forms, etc. that the Vendor
would require the District to sign and approve in the event of the award of contract must be included
with the Proposal response. The District reserves the right to cancel the contract resulting from this
agreement with sixty (60) days written notification.
14. Conflict of Interest
No officer, member or employee of the District and no member of its governing bodies shall have any
pecuniary interest, direct or indirect, in this contract or the proceeds thereof. No Vendor or member of
Vendor’s family shall serve on a District board, committee, or hold any such position which either by
rule, practice or action nominates, recommends, supervises Vendor’s operation or authorizes funding
to Vendor.
15. Legal Entity
Should a change be contemplated in the name or nature of the Vendor’s legal entity, the Vendor shall
first notify the District in order that proper steps are taken to have the change reflected in all legal
documents. In such case, it shall be incumbent on the Vendor to continue operation until relieved by a
subsequent Vendor chosen by the District (not to exceed ninety (90) days). The foregoing provisions
are in addition to and not in limitation of any other rights or remedies available to the District.
16. Liability and Insurance
The Vendor shall provide a certificate of insurance evidencing $1,000,000 in errors and omissions
insurance coverage.
Vendor shall be responsible for all damages to persons or properties that occur as a result of Vendor’s
or Vendor’s employees fault or negligence in connection with the performance of this Agreement.
Vendor shall procure and maintain during the life of this Agreement, Comprehensive General Liability
Insurance which provides for injuries including accidental death, per any one occurrence in an amount
not less than $2,000,000 per occurrence and $4,000,000 annual aggregate; property damage insurance in
an amount not less than $2,000,000 per occurrence; and business Automobile Liability Insurance in an
amount not less than $2,000,000 including coverage for owned, non-owned and hired vehicles.
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Emergency Care Simulator – RFP #86554
Vendor shall have in effect, during the entire life of this Agreement, Workers' Compensation and
Employer Liability Insurance providing full statutory coverage. In signing this Agreement, Vendor
makes the following certification, required by Section 1861 of the California Labor Code (select one):
 I am aware of the provisions of Section 3700 of the California Labor Code, which require every
employer to be insured against liability for Workers' Compensation or to undertake self-insurance in
accordance with the provisions of the Code, and I will comply with such provisions before
commencing the performance of the work of the Agreement.
Or
 I have no employees and, therefore, will not submit a Certificate of Workers' Compensation.
Vendor’s Signature
Certificates of Insurance for coverage required herein shall be filed with District's Executive Vice
Chancellor prior to the commencement of work. The certificates shall provide that if the policy or policies
be canceled by the insurance company or Vendor during the term of this Agreement, thirty (30) days
written notice prior to the effective date of such cancellation will be given to District's Executive Vice
Chancellor. The certificates shall also show the information that the San Mateo County Community
College District is named on Vendor’s Comprehensive General Liability and Property Damage policies
as co-insured or added thereon by endorsement as a named insured or additional insured.
The Vendor’s insurance carrier must be approved by the District and carry an “A” rating.
17. Proof of Insurance
Proof of insurance shall be delivered to the Department of General Services prior to the contract
beginning date. Certificates of insurance shall state in particular those insured, extent of insurance,
location and operation to which insurance applies, expiration date, and cancellation and reduction
notice. Certificates of insurance shall clearly state that the District and its officers, agents, employees
and servants are named as an additional insured under the policy described and that such insurance
afforded thereby to the District, its officers, agents, employees and servants shall be primary insurance
to the full limits of liability of the policy, and that if the District, or its officers and employees have other
insurance or self-insurance against a loss covered by such a policy, such other insurance shall be excess
insurance only. Vendor shall provide District with the endorsement to the policy that names District as
additional insured.
Certificates and insurance policies shall include the following clause:
“This policy shall not be canceled or reduced in required limits of liability or an amount of insurance until notice
has been mailed to the District. Date of cancellation or reduction may not be less than thirty (30) days after date of
mailing notice."
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18. Indemnification
The Vendor, at its expense, shall indemnify the District from and defend or settle any claim or action
brought against the District to the extent that it is based on a claim that any services furnished
hereunder infringed any patented or unpatented invention, copyright, trademark, service mark, trade
secret, process, article, appliance manufactured or used or other legally protected proprietary right.
The Vendor shall pay all costs, fees (including attorneys' fees) and damages which may be incurred by
the District for any such claim or action or settlement thereof.
19. Taxes
The Vendor assumes complete liability for all taxes applicable to the operations, income and
transactions of the Vendor. The District shall not be liable and will not make reimbursement to the
Vendor for any tax imposed either directly or indirectly upon the Vendor by any authority by reason of
the contract or otherwise.
The Vendor recognizes and understands that the contract may create possessor interest subject to
property taxation and that the Vendor may be subject to the payment of property tax levied on such
interests.
20. Confidentiality
The District defines confidential information as all information disclosed to Vendor that relates to the
District's past, present and future activities, as well as activities under this agreement. Vendor will
hold all such information in trust and confidence. Upon cancellation or expiration of this Contract,
Vendor will return to the District all written or descriptive materials that contain any such confidential
information.
21. Public Record
Government Code Sections 6250 et. seq., the Public Records Act defines public record as any writing
containing information relating to the conduct of the public’s business. This applies to proposals
submitted pursuant to this Bid.
The Public Records Act provides that public records shall be disclosed upon written request, and that
any citizen has a right to inspect any public record, unless the document is exempted from the
disclosure requirements. SMCCCD cannot represent or guarantee that any information submitted in
response to the Bid will be confidential. If the County of San Mateo receives a request for any
document submitted in response to this Bid, it will not assert any privileges that may exist on behalf of
the person or business submitting the proposal. Rather, SMCCCD will notify the party whose
proposal is being sought. In the event that a party who has submitted a proposal wishes to prevent
disclosure, it is the sole responsibility of that party to assert any applicable privileges or reasons why
the document should not be produced, and to obtain a court order prohibiting disclosure.
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22. Vendor Scholarship Fund
The District encourages Vendors to help support our community college students in their academic
pursuits by considering student scholarships as part of this Proposal. The willingness to take a part in
our students’ lives is important to a student focused District. Please check below if you are interested
in participating in our Vendor Scholarship Fund, which is handled through the San Mateo Community
College Foundation (SMCCF). Vendors are welcome to participate in the award presentations that
occur annually at the end of the spring semester.
Check one of the following:
□
□
Count my firm in. We can use the tax write off.
Thank you for your offer, but we will not participate.
23. Promotion
In no instance will the District/College name be used by the Vendor in connection with any advertising
or promotion without the specific written permission of the District.
24. Piggyback Clause
The District intends that other public agencies (city, special district, public authority, public agency,
school district or other political subdivision of the state of California) shall have the option to
participate in any agreement created because of this Request for Proposal to provide an Emergency
Care Simulator. The San Mateo County Community College District shall incur no financial
responsibility in connection with a purchase order from another public entity. Vendor’s agreement or
failure to agree to the "piggyback" agreement will not be a factor in the award. This piggyback will
remain available for one year from the date the Bid award.
A. Check one of the following:
i. □ Agree to extend all prices, terms, and conditions of my proposal to any
other public agency located in the state of California with no exceptions.
ii. □ Agree to extend all prices, terms, and conditions of my proposal to any
other public agency located in the state of California with the following
exceptions noted, as attached.
iii. □ The Vendor does not agree to extend pricing, terms and conditions in our
Bid to any other agency.
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25. Invoicing
A. Vendor shall submit an invoice directly to:
San Mateo County Community College District
Attn: Accounts Payable
3401 CSM Drive
San Mateo, CA 94402
B. Information on the invoice shall include:





Purchase Order Number
Invoice number
Invoice date
Payment due date
Total invoice amount
C. Payment
The District shall issue a check for the total amount of the invoice within thirty (30) working
days of the date of receipt of the invoice, terms are Net 30.
V. Bid Specifications
1. Listing of REQUIRED Items
Emergency Care Simulator (ECS) Base Unit, METI or equivalent, to include:

Mannequin: Full-Body Instrumented Adult Mannequin

Computer:
‫ـ‬
‫ـ‬
‫ـ‬
‫ـ‬
‫ـ‬

Macintosh PowerBook
HPS Version 6 Software
Five ECS Patients
Twelve ECS Scenarios
Patient Monitor Emulator with:
> Waveform Display: ECG I, ECG II, ECG III, ECG V, ABP, PAP, CVP and Pleth
> Numeric: Heart Rate, ABP, MAP, PAP, PCWP, CVP, SpO2, Thermodilution Cardiac
Output, Continuous
> Cardiac Output, Blood Temperature, Body Temperature and Non-Invasive BP
Equipment:
‫ـ‬
‫ـ‬
Inventory Bag: Includes T Fitting for BP Cuff, Body Bag, Neck Skins and Chest Tubes
Power and Communications Unit (PCU): AC Power Supply, Ethernet Switch, Wireless
Microphone and Receiver
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
User Documentation:
‫ ـ‬User Guide (Including Scenario Cards)
‫ ـ‬Customer Support Services Catalog

Warranty (please include your CUSTOMER SERVICE HOURS):
‫ ـ‬One-Year Standard Warranty PLUS Additional One-Year Warranty (2nd Year)

System Orientation and Set-up
‫ ـ‬In-House System Overview, Set-up, Breakdown and Software Navigation
In-Room Portable Air Compressor – 120 VAC / 60 Hz

Equipped with:
‫ ـ‬Built-in Wheels
‫ ـ‬Hose and Fittings to Connect Compressor to the Patient Simulator
Program for Nursing Curriculum Integration, METI or equivalent, to include:

Integration Roadmap
‫ ـ‬Outlining where patient simulation may be utilized across any curriculum

Simulation Clinical Experiences (SCE)
‫ ـ‬90 SCEs addressing all areas of nursing across the spectrum of care
‫ ـ‬All evidence-based/ evidence-suggested if multiple treatment algorithms exist
‫ ـ‬Designed for learning or assessment
‫ ـ‬Documentation provided in both a faculty and learner version (print and electronic)
‫ ـ‬All simulator programming files included on a CD-ROM for easy installation on patient
simulators

On-site Program Consulting
‫ ـ‬Two consultation visits including all travel expenses
‫ ـ‬Visits include working with the faculty to develop an integration plan and faculty
development on facilitating learning with patient simulation

Software License to Use the Program for Nursing Curriculum Integration with
Additional ECS
Software Upgrades:

College to be notified of any available software upgrades
‫ ـ‬Software upgrades provided at no charge for first two years
On-Site ECS Basic Education Course

ECS Basic On-Site Consulting Course – Two Days
‫ ـ‬For up to ten individuals
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2. Listing of OPTIONAL Items
Deluxe Soft-Sided Mannequin Carrying Case

To Include:
‫ ـ‬Portable Battery with Durable Casing and Transport Cart
‫ ـ‬Up to 6 hours of Auxiliary Power Capability
‫ ـ‬Wheels and Collapsible Handle
‫ ـ‬Padded Over the Shoulder Transport Bag for CO2 E Cylinder
Extended Warranty:

Additional Two-Year Extended Warranty on Emergency Care Simulator (3rd and 4th
Years)
VI. Pricing Proposal
The Vendor must submit the Proposal in the chart below. If there is additional information that must be
conveyed in the Bid Proposal, it should be placed on the Vendor’s letterhead.
REQUIRED Items:
Emergency Care Simulator (ECS) Base Unit, METI or equivalent, including:
mannequin, computer, equipment, user documentation, warranty and set-up
$
In-Room Portable Air Compressor 120 Vac / 60Hz
$
Program for Nursing Curriculum Integration, METI or equivalent, including:
integration roadmap, SCEs, on-site program consulting and software license
$
Software Upgrades
$
On-site ECS Basic Education Course
$
TOTAL
$
Less Discount (if applicable)
$
OPTIONAL Items:
Deluxe Soft-Sided Mannequin Carrying Case
$
Extended Warranty – Two Additional Years (3rd and 4th Years)
$
TOTAL
$
Less Discount (if applicable)
$
TOTAL
$
NOTE: Total price must include all shipping and handling charges; FOB SMCCCD.
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Appendix A.
COMPANY INFORMATION AND SIGNATORY PAGE
Company Name:
Business Address:
Telephone:
Fax:
Email:
Type of Firm:
Web Site:
Corporation:
Proprietorship:
Partnership:
Other (please describe):
Joint Venture:
Business License Number:
Number of years in business under firm name:
Full names of firm’s owners (> 10% ownership), officers and managing employees:
Has the firm changed its name within the past 3 years?
YES
NO
If yes, provide former name(s):
Have there been any recent (within the last three years) changes in control/ownership of the
firm?
YES
NO
If yes, explain.
Have officers or principals of the firm ever had their business license suspended or revoked for any
reason?
YES
NO
If yes, please explain.
Name and title of person completing responsible for submission of this Bid and the responses
to this questionnaire:
Signature:
Date:
Name & Title:
Phone:
Email:
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Appendix B.
REFERENCE CHART
REFERENCES:
Please provide a minimum listing of three (3) customers (use Colleges if available) who have used your
services in the past year. In this listing, please provide the following information:
REFERENCE #1
a. Name of the Customer (College) # 1:
b. Web Address.
c. Contact name with phone, address, fax, and email.
d. Dates of business.
REFERENCE #2
a. Name of the Customer (College) # 2:
b. Web Address.
c. Contact name with phone, address, fax, and email.
d. Dates of business.
REFERENCE #3
a. Name of the Customer (College) # 3:
b. Web Address.
c. Contact name with phone, address, fax, and email.
d. Dates of business.
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Appendix C.
NON-COLLUSION AFFIDAVIT
STATE OF CALIFORNIA
COUNTY OF ______________________
I, __________________________________, being first duly sworn, deposes and says that I am
(Typed or Printed Name)
the ________________________ of _____________________________________, the party submitting the foregoing
(Title)
(Vendor’s Name)
Bid Proposal (“the Vendor”). In connection with the foregoing Bid Proposal, the undersigned declares, states
and certifies that:
1. The Bid Proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization or corporation.
2. The Bid Proposal is genuine and not collusive or sham.
3. The Vendor has not directly or indirectly induced or solicited any other Vendor to put in a false or
sham RFI, and has not directly or indirectly colluded, conspired, connived, or agreed with any other Vendor or
anyone else to put in sham RFI, or to refrain from submitting this Bid.
4. The Vendor has not in any manner, directly or indirectly, sought by agreement, communication, or
conference with anyone to fix the Bid price, or that of any other Vendor, or to fix any overhead, profit or cost
element of the Bid price or that of any other Vendor, or to secure any advantage against the public body
awarding the contract or of anyone interested in the proposed contract.
5. All statements contained in the Bid Proposal and related documents are true.
6. The Vendor has not, directly or indirectly, submitted the Bid price or any breakdown thereof, or the
contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any
person, corporation, partnership, company, association, organization, Bid depository, or to any member or agent
thereof to effectuate a collusive or sham Bid.
Executed this ____ day of ___________, 20__ at ___________________________________________.
(City, County and State)
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and
correct.
By:
Title:
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