Campus Facilities
ANNAPOLIS HALL CONFERENCE ROOM
(12/06/01)
Contacts
South Campus Community Office, x4-7484
Restrictions/Policies
1. Available to student organizations and university departments (except fraternities, sororities and
religious organizations).
2. No audio-visual equipment is available.
Reservations Procedures
All requests for use of the Annapolis Hall conference room should be directed to the contact listed above.
Reservations for the conference room in Annapolis Hall are done internally – no paperwork is required
through the Campus Reservations Office.
ARMORY (12/06/01)
Contacts
Classroom Space – Scheduling Office (x48243)
Gym – Campus Recreation Services Tricia Losavio (x64400); TL77@UMAIL.UMD.EDU
Shawn Flynn (x64400); SF33@UMAIL.UMD.EDU
Restrictions
Armory classrooms are the only classrooms where music and/or amplified sound can be used.
Reservations Procedures
Classroom Space
1. Student Organizations
a. Must complete a campus reservations form in person with the Reservations Office.
b. Reservations staff finds space using Room Search program.
2. University Departments
a. Call Scheduling Office directly.
b. If space desired is evening/weekend, department should complete a campus reservations
form. Can complete paperwork via the mail.
Gym (Main Floor)
1. Student Organizations
a. Must contact Campus Recreation Services via email (preferably), web site or phone about
availability of space.
b. Must complete a campus reservation form in person with Reservations Office.
c. Group must meet with appropriate Reservations staff person to discuss details of event.
d. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include
date, time and space)
e. After approval from CRS and other appropriate departments, sponsoring group can pick up
customer copy of reservation form.
2. University Departments
a. Must contact Campus Recreation Services via email (preferably), web site, or phone about
availability of space.
b. Must complete campus reservation form either in person or via the mail.
c. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include
date, time and space).
d. After approval, mail customer copy of reservation form to sponsoring department.
Copies Mailed To:
Classroom Space
1. Police Gym
1. Building Security
2. Facilities Management
3. Police
4. Campus Recreation Services
ART/SOCIOLOGY ATRIUM
(12/06/01)
Contacts
Pauline Anderson, x57790
Reservations Procedures
1. Student Organizations
a. Must contact Pauline Anderson about availability of space.
b. Student organizations must apply in person to reserve the Art/Sociology Atrium.
c. Student organizations must complete a Reservation form.
d. Group must meet with appropriate Reservations staff person to discuss the details of the
event.
e. Reservations staff will call Pauline Anderson, verifying use of space.
f. After approval from Pauline Anderson and other appropriate departments, group can pick
up customer copy of form.
2. University Departments
a. Must contact Pauline Anderson about availability of space.
b. Department must complete Reservation form either in person or via the mail.
c. Reservations staff will call Pauline Anderson, verifying use of space.
d. After approval, mail customer copy to sponsoring department.
Copies Mailed To:
1.
2.
3.
4.
Building Security
Facilities Management
Police
Pauline Anderson, 1211E Art/Socy Bldg.
BANNERS – BIO-PSYCH BUILDING
(12/06/01)
Contacts
Campus Reservations
Restrictions/Policies
1. Banners cannot be larger than 10’ wide x 8’ long.
2. Banner spaces are for a one-week period, from Monday through Friday.
3. Banner spaces may not be reserved two (2) weeks in a row by the same department or student
group.
4. Groups may not book both a Bio-Psych banner space and a Tydings banner space in the same
week.
5. The banner must be dropped off at the Reservations office by the Wednesday prior to the first day
of the reservation. It can then be picked up from the Reservations office after the reservation
period has ended.
6. After the banner has been brought back to the Reservations Office, the Reservations Office will
contact the sponsoring group at least twice to have the banner picked up. Banners not picked up
by the end of the semester will be thrown away.
Reservations Procedures
1. Student Organizations
a. Student organizations must apply in person for banner space.
b. Reservations staff will check in Scheduler Plus for the availability of space.
c. Group must complete a Campus Reservations form.
d. Reservations staff will then enter reservation into Scheduler Plus.
2. University Departments
a. Departments may apply either in person or via phone for banner space.
b. Reservations staff will check in Scheduler Plus for the availability of space.
c. Departments must complete a Campus Reservations form. If making the request over the
phone, the reservation should be entered into Scheduler Plus to hold the space. A campus
reservation form should then be mailed to the department for them to complete and return
to the Reservations Office.
Copies Mailed To:
1.
2.
3.
4.
Facilities Management
Police
Lillian Rollins, Biology Dept., 1206 Bio-Psych Bldg.
Denise Park, Psychology Dept., 1147 Bio-Psych Bldg.
BANNERS – TYDINGS
(12/06/01)
Contacts
Campus Reservations
Restrictions/Policies
1. Banners cannot be larger than 10’ wide x 8’ long
2. Banner spaces are for a one-week period, from Monday through Friday.
3. Banner spaces may not be reserved two (2) weeks in a row by the same department or student
group.
4. Groups may not book both Bio-Psych banner space and Tydings banner space in the same week.
5. Groups are responsible for hanging and removing the banner.
Reservations Procedures
1. Student Organizations
d. Student organizations must apply in person for banner space.
e. Reservations staff will check in Scheduler Plus for the availability of space.
f. Group must complete a Campus Reservations form.
g. Reservations staff will then enter reservation into Scheduler Plus
2. University Departments
h. May apply either in person or via the phone for Tydings banner space.
i. Reservations staff will check in Scheduler Plus for the availability of space.
j. If making the request by phone, the reservation should be entered into Scheduler Plus to
hold the space. A campus reservations form should then be mailed to the department for
them to complete and return to reservations.
Copies Mailed To:
1. Facilities Management
2. Police
3. Dale VanderWall, Behavioral & Social Sciences, 2141 Tydings Hall
BANNERS – UNION (12/06/01)
Contacts
Campus Reservations
Restrictions
1.
2.
3.
4.
5.
Only student organizations and university departments may reserve banner space in the Union.
Banners cannot be larger than 6’ x 3’.
Banners must be hung from the top of the railing.
Banner reservations are for a one-week period, from Monday through Friday.
Banner spaces may not be reserved two (2) weeks in a row by the same department or student
group.
6. Groups are responsible for hanging and removing the banner.
7. Banners not taken down by the group will be kept in the Reservations Office until the end of each
semester. If they have not been picked up by that time, they will be discarded.
Reservations Procedures
1. Student Organizations
a. Must apply in person for banner space in the Union.
b. Reservations staff will check availability in the Banners & Showcase book.
c. After availability has been determined, a banner reservation form will be completed by
Reservations staff and signed by the student organization representative.
d. The name of the student organization, the contact name and phone number should be
entered into the Banner log for the appropriate reservations period by the Reservations
staff.
e. The original of the reservation is given to the student organization representative and a
copy is to be put in the Banner & Showcases book by the Reservations staff.
2. University Departments
a. May apply for banner space in the Union either in person or via the phone.
b. Reservations staff will check availability in the Banners & Showcase book.
c. After availability has been determined, Reservations staff will complete a banner
reservation form. In lieu of a department designee’s signature, Reservations staff can write
“Per Phone” on the signature line, if the reservation is not made in person.
d. The name of the university department, contact name and phone number should be entered
into the Banner log for the reservations period by the Reservations staff.
e. The original of the reservation is given or mailed to the university department
representative and a copy is to be put in the Banner & Showcase notebook by the
Reservations staff.
BENJAMIN BUILDING
(12/06/01)
Contacts
Valerie Wedge (x52338); vw4@umail.umd.edu
Anthony Savia (x52369); asavia@wam.umd.edu
Restrictions
Only educational departments housed in Benjamin may reserve space in the Benjamin Building.
Reservations Procedures
1. Student Organizations
a. Classrooms in Benjamin are not available for student organizations to reserve.
2. University Departments
a. Anthony Savia, with the Education Dept., will give departments using the space in the
evenings and on weekends, a Campus Reservations form to complete and return to the
Reservations Office.
b. Anthony Savia must be included on the Campus Reservations form turned into our office.
If he has not signed the form, call or email him to verify use of space.
c. After confirming reservation, enter into Scheduler Plus.
Copies Mailed To:
1.
2.
3.
4.
Building Security
Facilities Management
Police
Valerie Wedge, College of Education, 3119 Benjamin Bldg.
CAMBRIDGE COMMUNITY CENTER
(12/06/01)
The College Park Scholars department operates the Cambridge Community Center. Due to the limited
space and the number of requests that they receive, they do not reserve space to groups other than College
Park Scholars Program sponsored events and Resident Life Community sponsored events. Anyone
requesting space in that facility that is not part of either of those programs should be told that they cannot
book space in this facility. Campus Reservations is not involved in the Reservations of spaces in the
Cambridge Community Center.
Contacts
Beth Pattison, bpattis@deans.umd.edu, x40176
CLARICE SMITH PERFORMING ARTS CENTER
(12/06/01)
Contacts
Christopher Erwin x58176, cerwin@wam.umd.edu
Reservations Procedures
1. Student Organizations
a. Must contact Christopher Erwin via email or phone about availability of space.
b. Must complete campus reservation form in person with Reservations Office.
c. Group must meet with appropriate Reservations staff person to discuss details of event.
d. Reservations staff will email or call Christopher Erwin verifying use of space.
e. After approval from Christopher Erwin and other appropriate departments, enter
reservation into Scheduler Plus.
2. University Departments
a. Must contact Christopher Erwin either via email or phone about availability of space.
b. Must complete campus reservation form either in person or via the mail.
c. Reservations staff will email or phone Christopher Erwin verifying use of space.
d. After approval, mail customer copy to sponsoring department.
Copies Mailed To:
1.
2.
3.
4.
Building Security
Facilities Management
Police
Christopher Erwin
COLE FIELD HOUSE
(12/06/01)
Contacts
Curt Callahan, x47125
Reservations Procedures
All requests for use of the main gym in Cole Field House should be directed to the contact listed above.
Reservations for space in Cole are done internally – no paperwork is required through the Campus
Reservations Office.
DINING HALL TABLE SPACES
(12/06/01)
Contacts
Denton: Fred Ratliff (x48010)
Ellicott: Jean Bennett (x48078)
South Campus: Larry Donnelly (x48045)
Restrictions.
1. Groups may only book 10 spaces per semester at any of the dining halls.
2. Table spaces may only be used for informational purposes. No sales of any kind are permitted.
3. Group may either bring a table or rent one from Facilities Management (x53330).
Reservations Procedures
1. Student Organizations
a. Must complete a Reservations form in person with the Reservations Office.
b. Reservations staff will determine availability of space in Scheduler Plus, enter reservation
into Scheduler Plus, and give customer copy of form.
2. University Departments
a. Must complete a Reservations form either in person or via the mail with the Reservations
Office.
b. Reservations staff will determine availability of space in Scheduler Plus, enter reservation
into Scheduler Plus, and give customer copy of form
Copies Mailed To:
1.
2.
3.
4.
Grounds
Facilities Management
Police
Dining Hall
a. Denton: Fred Ratliff, Denton Dining Hall, Zip 8411
b. Ellicott: Jean Bennett, Ellicott dining Hall, Zip 8411
c. South Campus: Larry Donnelly, South Campus Dining Hall, Zip 8411
DORCHESTER INTERNATIONAL HOUSE
(12/06/01)
Contacts
Jody Heckman, x47742, heckmanj@deans.umd.edu
Restrictions/Policies
1. First priority is given to International House residents and related academic and social activities.
Faculty, staff and student groups are eligible to reserve the space for international or inter-cultural
activities, as it is available.
2. No audio-visual equipment is provided.
Reservations Procedures
All requests for space in the International House should be directed to the contact listed above.
Reservations for rooms in the International House are done internally with Resident Life; therefore, no
paperwork is completed with the Campus Reservations Office.
FRATERNITY ROW
(12/06/01)
Contacts
Tricia Losavio (x64426); tl77@umail.umd.edu
Shawn Flynn (x64400); sf33@umail.umd.edu
Reservations Procedures
1. Student Organizations
a. Must contact Campus Recreation Services (CRS) via email (preferably) or phone about
availability of space.
b. Must complete campus reservation form in person with Reservations Office.
c. Group must meet with appropriate Reservations staff person to discuss details of event.
d. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include
date and time).
e. After approval from CRS and other appropriate departments, group can pick up customer
copy of form.
2. University Departments
a. Must contact Campus Recreation Services (CRS) via email (preferably) or phone about
availability of space.
b. Must complete campus reservation form either in person or via the mail
c. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include
date and time).
d. After approval, mail customer copy to sponsoring department.
Copies Mailed To:
1.
2.
3.
4.
Grounds
Facilities Management
Police
Campus Recreation Services
GOLF COURSE
(12/06/01)
Contacts
(301) 403-4400
Restrictions/Policies
There are a number of facilities at the Golf Course ranging in capacity from 80 people to 175 people (see
accompanying fact sheet). They reserve space for student organizations, university departments and nonuniversity organizations/individuals. DO NOT quote capacities or charges since these may change
without notification to us.
Reservations Procedures
All requests for space at the Golf Course should be directed to the contact listed above. Reservations for
rooms at the Golf Course are done internally – no paperwork is required through the Campus
Reservations Office.
HEALTH & HUMAN PERFORMANCE BUILDING
(12/06/01)
Contacts
Classroom Space – Scheduling, x48243
Non-Classrooms – Dr. Joseph Murray, x52566, jm109@umail.umd.edu
Restrictions/Policies
1. Only university departments can reserve classroom space in the HHP Building.
2. Student organizations and university departments can reserve non-classroom space in the HHP
Building.
Reservations Procedures
Classroom Space (University departments only)
1. Call Scheduling for availability.
2. If space desired evenings/weekends, department should complete campus reservation form. Can
complete paperwork through the mail.
Non-Classroom Space
1. Student Organizations
a. Must contact Dr. Joseph Murray either via email (preferably) or phone about availability of
space.
b. Must complete a Reservation form in person with Reservations Office.
c. Must meet with appropriate Reservations staff person to discuss details of the event.
d. Reservations staff will call Dr. Murray to verify use of space.
e. After approval, group can pick up customer copy of form.
2. University Departments
a. Must contact Dr. Joseph Murray either via email (preferably) or phone about availability of
space.
b. Must complete a Reservation form either in person or via the mail.
c. Reservations staff will contact Dr. Murray to verify use of space.
d. After approval, mail customer copy to sponsoring department.
Copies Mailed To:
Classroom Space
1. Building Security
2. Facilities Management
3. Police
Non-Classroom Space
1. Building Security
2. Facilities Management
3. Police
4. Dr. Joseph Murray, 1120D Health & Human Performance Bldg.
HILLEL STUDENT CENTER
(12/06/01)
Contacts
(301) 422-6200, 7612 Mowatt Lane, College Park, MD 20742
Restrictions/Policies
1. Student organizations, university departments and non-university groups may reserve space in the
Hillel Student Center.
2. There are a number of spaces in Hillel Student Center ranging in capacity from 50 people to 200
people.
3. No reservations allowed on Saturdays.
4. The Hillel Student Center only allows kosher food.
5. They do not provide any audio-visual equipment.
Reservations Procedures
All requests for space in the Hillel Student Center should be directed to the contact listed above.
Reservations for rooms in the Hillel Student Center are done internally – no paperwork is required
through the Campus Reservations Office.
HOLZAPFEL HALL
(12/06/01)
Contacts
Brenda Testa w/Facilities Planning; bt1@umail.umd.edu
Reservations Procedures
Holzapfel no longer has any reservable spaces. It is primarily being used as surge office space for
departments being relocated during renovations in their original building.
However, if a department who is currently housed in Holzapfel Hall wants to use additional space in
Holzapfel, they should email Brenda Testa about availability. The Reservations Office does not get
involved at all in the use of this space.
HORNBAKE MALL
(12/06/01)
Contacts
Campus Reservations
Restrictions/Policies
1. Only student organizations and university departments may reserve Hornbake Mall.
2. Use of amplified sound must conform to all related university policies. (See “Amplified Sound
Policy” in this manual).
Reservations Procedures
1. Student organizations
a. Must apply in person for Hornbake Mall.
b. Must complete a Campus Reservation form.
c. Hornbake Mall is entered only into Scheduler Plus so check SP for availability prior to
having group type up form.
d. Group must meet with appropriate Reservations staff person to discuss details of event.
e. After approval from appropriate departments, group can pick up customer copy of form.
2. University Departments
a. May apply either in person or via the phone for Hornbake Mall.
b. Reservations staff will check in Scheduler Plus for the availability of space.
c. Departments must complete a Campus Reservations form. If making the request by phone,
the reservation should be entered into Scheduler Plus to hold the space. A Reservation
form should then be mailed to the department for them to complete and return to
Reservations.
Copies Mailed To:
1.
2.
3.
4.
Building Security
Facilities Management
Police
Lori Goetsch
INN & CONFERENCE CENTER
(12/06/01)
Contacts
Sales Office, (301) 985-7303
Reservations Procedures
All requests for space at the Inn & Conference Center should be directed to the contact listed above.
Reservations for space at the Inn & Conference Center are done internally – no paperwork is required
through the Reservations office. Marriott Corporation privately runs the conference center.
INTRAMURAL FIELDS
(12/06/01)
Contacts
Tricia Losavio (x64426); tl71@umail.umd.edu
Shawn Flynn (x64400); sf33@umail.umd.edu
Reservations Procedures
1. Student Organizations
a. Must contact Campus Recreation Services via email (preferably) or phone about
availability of space.
b. Must complete a campus reservation form in person with Reservations Office.
c. Group must meet with appropriate Reservations staff person to discuss details of event.
d. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include
date and time).
e. After approval from CRS and other appropriate departments, group can pick up customer
copy of reservations form.
2. University Departments
a. Must contact Campus Recreation Services (CRS) via email (preferably) or phone about
availability of space.
b. Must complete a campus reservations form either in person or via the mail.
c. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include
date and time).
d. After approval, mail customer copy to sponsoring department.
Copies Mailed To:
1.
2.
3.
4.
Building Security
Facilities Management
Police
Campus Recreation Services
LAPLATA BEACH
(12/06/01)
Contacts
Tricia Losavio (x64426); tl77@umail.umd.edu
Shawn Flynn (x64400); sf33@umail.umd.edu
Reservations Procedures
1. Student Organizations
a. Must contact Campus Recreation Services (CRS) via email (preferably) or phone about
availability of space.
b. Group must meet with appropriate Reservations staff person to discuss details of event.
c. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include
date and time).
d. After approval from CRS and other appropriate departments, group can pick up customer
copy of form.
2. University Departments
a. Must contact Campus Recreation Services (CRS) via email (preferably) or phone about
availability of space.
b. Must complete campus reservation form either in person or via the mail.
c. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include
date and time).
d. After approval, mail customer copy of form to sponsoring department.
Copies Mailed To:
1.
2.
3.
4.
Building Security
Facilities Management
Police
Campus Recreation Services
MCDONALD’S EATING AREA
(12/06/01)
Contacts
Campus Reservations
Restrictions/Policies
1. The McDonald’s Eating Area can only be reserved through SEE or Weekends at Maryland.
Groups wishing to reserve McDonald’s should be referred to either SEE or Weekends about
possible co-sponsorship.
2. There is no charge for the use of McDonald’s. However, there is a $60 charge to set-up a stage.
Reservations Procedures
An authorized member of either SEE or Weekends must make an appointment to meet with the
appropriate Reservations staff person.
MCKELDIN LIBRARY ROOMS
(12/06/01)
Contacts
Libraries’ Office of the Dean, x59127
Web Page: http://www.lib.umd.edu/ASD/LPO/AdminMemos/memo35.html
Restrictions/Policies
1. The Special Events Room is used primarily as a study space for the university community.
Therefore, it may not be reserved for events during final examination periods and/or study days.
2. Student organizations and university departments may reserve space in McKeldin Library.
Reservation Procedures
All requests for space in McKeldin Library should be directed to the contact listed above. Reservations
are done internally – no paperwork is required through the Campus Reservations Office. See McKeldin
Library web page for detailed information and links to their reservations forms.
MCKELDIN MALL
(12/06/01)
Contacts
1. Steve Adams, x48478, sadams@union.umd.edu
2. Campus Reservations
Restrictions/Policies
1. The use of McKeldin Mall is restricted to events that are intended for the campus community as a
whole. The Assistant Director of Operations of the Union (Steve Adams) will make the
determination as to whether the event conforms to university policy.
2. Use of amplified sound on McKeldin Mall must conform to all related university policies (See
“Amplified Sound Policy” in this manual).
Reservations Procedures
1. Student Organizations
a. Must apply in person for McKeldin Mall
b. Check SP for availability prior to having group complete Reservations form.
c. After approval has been obtained from the Assistant Director of Operations, student
organizations must complete a Reservation form.
d. Group must meet with appropriate Reservations staff person to discuss details of event.
e. After approval from appropriate departments, group can pick up customer copy of form.
2. University Department
a. May apply either in person or via the phone for McKeldin Mall.
b. Check SP for availability prior to having group complete Reservations form.
c. After approval has been obtained from the Assistant Director of Operations, departments
must complete a Reservation form.
d. If making the request by phone, the reservation should be entered into Scheduler Plus to
hold the space. A campus reservation form should then be mailed to the department for
them to complete and return to Reservations.
Copies Mailed To:
1.
2.
3.
4.
5.
6.
Grounds
Facilities Management
Police
Lori Goetsch
Steve Adams
Bob Ryan (if amplified sound is being used)
MEMORIAL CHAPEL
(12/06/01)
Contacts
Tom McLean or Julie Luce, x49866
Restrictions/Policies
The Memorial Chapel has a main chapel and a smaller chapel that can be reserved by student
organizations, university departments and non-university groups/individuals.
Reservations Procedures
All requests for space in the Memorial Chapel should be directed to the contact listed above.
Reservations for space in the Chapel are done internally – no paperwork is required through the Campus
Reservations Office.
MEMORIAL CHAPEL FIELD
(12/06/01)
Contacts
Tricia Losavio, x64426, TL71@umail.umd.edu
Shawn Flynn, x64400, SF33@umail.umd.edu
Restrictions/Policies
1. Due to the nature of events at the Memorial Chapel (wedding rehearsals & wedding receptions), a
copy of the reservation must always be sent to the chapel.
2. The policy for amplified sound for Chapel Field is the same for all other outdoor spaces on
campus. However, to avoid conflicts with events at the Chapel Field must meet with Steve
Adams, Assistant Director of Operations, to discuss placement of any sound equipment.
Reservations Procedures
1. Student Organizations
a. Must contact CRS via email (preferably) or phone about availability of space.
b. Must complete campus reservation form in person with Reservations Office.
c. Group must meet with appropriate Reservations staff person to discuss details of event.
d. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include
date and time).
e. After approval from CRS & other appropriate departments, group can pick up customer
copy of form.
2. University Departments
a. Must contact CRS via email (preferably) or phone about availability of space.
b. Must complete campus reservation form either in person or via the mail.
c. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include
date and time).
d. After approval, mail customer copy to sponsoring department.
Copies Mailed To:
1.
2.
3.
4.
5.
Building Security
Facilities Management
Police
Campus Recreation Services
Memorial Chapel
NYUMBURU
(12/06/01)
Contacts
Indoor Spaces: Anne Carswell, x47758
Amphitheater: Campus Reservations
Restrictions/Policies
1. There are a number of spaces in the Nyumburu Cultural Center available for rent. The center
reserves space for student organizations, university departments and non-university organizations.
2. Student organizations and university departments may reserve the Nyumburu Amphitheater. Nonuniversity groups may only reserve the space in accordance with the Freedom of Speech policy
(see appropriate section in this manual for this policy).
3. Use of amplified sound in the amphitheater must conform to all related University policies. (See
“Amplified Sound Policy” in this manual).
Reservations Procedures
Nyumburu Cultural Center
All requests for space inside the Nyumburu Cultural Center should be directed to the contact listed above.
Reservations for space in Nyumburu are done internally – no paperwork is required through the Campus
Reservations Office.
Amphitheater
1. Student Organizations
a. Must apply in person for the Nyumburu Amphitheater.
b. Reservations staff will check in Scheduler Plus for the availability of space.
c. Must complete a Campus Reservations form.
d. Group must meet with appropriate Reservations staff person to discuss details of event.
e. After approval from appropriate departments, group can pick up customer copy of form.
f. Reservations staff will then enter reservation into Scheduler Plus.
2. University Departments
a. Must complete a reservations form either in person or via the mail with the Reservations
Office.
b. After determining availability in Scheduler Plus, Reservations staff will enter reservation
into Scheduler Plus.
Copies Mailed To:
1.
2.
3.
4.
5.
Building Security
Facilities Management
Police
Campus Recreation Services
Anne Carswell
PARENT’S ASSOCIATION ART GALLERY
(12/06/01)
Contacts
Alicia Simon, x48492, asimon@union.umd.edu
Restrictions/Policies
Student organizations, university departments and non-university groups may reserve the art gallery.
Reservations Procedures
1. Student Organizations
a. Must contact Alicia Simon via email (preferably) or phone about availability of space.
b. Alicia will email her approval to Reservations.
c. Once approval has been obtained from Alicia, group must meet with appropriate
Reservations staff to discuss details of event.
2. University Departments
a. Department must contact Alicia Simon via email (preferably) or phone about availability
of space.
b. Alicia will email her approval to Reservations.
c. Once approval has been obtained, the department can make the reservation either in person
or via the phone, with the appropriate Reservations staff person.
PLANT SCIENCES
(12/06/01)
Contacts
Scheduling, x48243
Reservations Procedures
All requests for space in the Plant Science Building should be directed to the contact listed above.
Reservations for space in Plant Science are for university departments only and are done internally – no
paperwork is required through the Campus Reservations Office.
PREINKERT GYM
(12/06/01)
Contacts
Katie Petrone, x56788, kpetrone@umd.edu
Restrictions/Policies
1. The use of Preinkert Gym is determined on a semester-by-semester basis.
2. Only student organizations and university departments may reserve Preinkert Gym.
Reservations Procedures
1. Student Organizations
a. Must contact Katie Petrone via email (preferably) or phone about availability of space.
b. Katie Petrone will email the Reservations Office verifying approval of space use.
c. Student organizations must apply in person to reserve Preinkert Gym.
d. Student organizations must complete a Reservation form.
e. Group must meet with appropriate Reservations staff person to discuss the details of the
event.
f. After approval from Katie Petrone and other appropriate departments, group can pick up
customer copy of form.
g. Reservation should be entered into Scheduler Plus.
2. University Departments
a. Must contact Katie Petrone via email (preferably) or phone about availability of space.
b. Katie Petrone will email the Reservations office verifying approval of space use.
c. Department must complete Reservation form either in person or via the mail.
d. After approval, mail customer copy to sponsoring department.
e. Enter reservation into Scheduler Plus.
Copies Mailed To:
1.
2.
3.
4.
Building Security
Facilities Management
Police
Fran Becker
RECREATION CENTER
(12/06/01)
The Recreation Center is currently closed due to the renovation
Contacts
Recreation Center, x4BOWL, (x42695)
Reservations Procedures
All requests for space in the Recreation Center should be directed to the contact listed above.
Reservations for the Recreation Center are done internally – no paperwork is required through the
Reservations Office.
RESIDENCE HALLS
(12/06/01)
Contacts
1. Residence Hall Basements – For use by Residence Hall staff or students only. Call Resident
Director for that particular Residence Hall (see Faculty/Staff directory for individual listings).
2. Dorchester International House – Jody Heckman, x47742, 3117 Mitchell Bldg.,
heckmanj@deans.umd.edu
3. St. Mary’s Language House – Eileen Timothy, x56996
Restrictions/Policies
1. See individual fact sheets on Dorchester International House and St. Mary’s Language House for
Restrictions/Policies specific to each facility.
2. Resident Life handles all reservations for space in the Residence Halls internally; therefore, a
Campus Reservation form is not done with our office.
RITCHIE COLISEUM
(12/06/01)
Contacts
Tricia Losavio (x64426); tl77@umail.umd.edu
Shawn Flynn (x64400); sf33@umail.umd.edu
Reservations Procedures
1. Student Organizations
a. Must contact Campus Recreation Services via email (preferably) or phone about
availability of space.
b. Must complete campus reservation form in person with Reservations Office.
c. Group must meet with appropriate Reservations staff person to discuss details of event.
d. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include
date and time).
e. After approval from CRS and other appropriate departments, group can pick up customer
copy of reservation form.
2. University Departments
a. Must contact Campus Recreation Services (CRS) via email (preferably) or phone about
availability of space.
b. Must complete campus reservation form either in person or via the mail.
c. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include
date and time).
d. After approval, mail customer copy to sponsoring department.
Copies Mailed To:
1.
2.
3.
4.
Building Security
Facilities Management
Police
Campus Recreation Services
ROOM 1202 ENGINEERING BLDG.
(12/06/01)
Contact(s)
Rebecca Sarni (x51135); rsarni@deans.umd.edu
Reservations Procedures
1. Student Organizations
a. Must contact Rebecca Sarni via email (preferably) or phone about availability of space.
b. Rebecca has her own form that she fills out and signs, and gives to the student groups.
Group must have this form when they come into the Reservations Office.
c. If group does not have signed form from Rebecca, Reservations staff will contact Rebecca
via email (preferably) or phone to verify use of space.
d. Must complete campus reservations form in person with Reservations Office.
2. University Departments
a. Must contact Rebecca Sarni via email (preferably) or phone about availability of space.
b. Must complete reservation form either in person or via the mail.
c. Reservations staff will email Rebecca verifying use of space (include date & time).
d. After approval, mail customer copy to sponsoring department.
Copies Mailed To:
1.
2.
3.
4.
Building Security
Facilities Management
Police
Rebecca Sarni
ROSSBOROUGH INN
(12/06/01)
Contacts
Pam Whitlow, x48012
Reservations Procedures
All requests for space in the Rossborough Inn should be directed to the contact listed above. Reservations
for space in the Rossborough Inn are done internally – no paperwork is required through the Campus
Reservations Office.
STAMP STUDENT UNION BOOTH SPACE
(12/06/01)
Contacts
Campus Reservations
Restrictions
1. No sales of any kind are permitted at the indoor booth spaces.
2. The only non-university organizations that are permitted to reserve the booth spaces are employers
and organizations that are educational in nature. The manager of the Reservations Office must
approve every reservation for a non-university group.
Reservations Procedures
Because there is a charge for the booth spaces, regardless of the type of organization sponsoring the
space, all reservations should be handled by a Reservations staff person other than the front desk
staff.
STAMP STUDENT UNION TABLE SPACES
(12/06/01)
(1) TABLE PER SPACE IS PROVIDED FREE OF CHARGE BY THE UNION
Contacts
Campus Reservations
Restrictions
1. Groups may only reserve 10 table spaces per semester in front of the Union.
2. The Reservations Office must approve all sales. If sales are approved, a concessions permit must
be completed and signed by Reservations staff. The permit must be kept at the table for the
duration of the sale.
3. Only student organizations and university departments are allowed to reserve table space outside
Union (with the exception of groups wishing to book space under the Freedom of Speech policy.
See section on “Freedom of Speech.”)
4. In the event of inclement weather, groups MAY NOT move to an indoor space. They may
reschedule for another day.
Reservations Procedures
1. Student Organizations
a. Must apply in person for table space in front of the Union.
b. Reservations staff will check availability of space in Scheduler Plus.
c. After availability is determined, the reservation will be entered into Scheduler Plus.
d. The student group must sign a reservations contract. The group should be given the yellow
copy of the contract and a confirmation report.
e. The white copy of the contract and a confirmation report should be filed in the student
group’s folder.
2. University Departments
a. University departments may reserve Union table space either in person or by phone.
b. Reservations staff will check availability of space in Scheduler Plus.
c. After availability is determined, the reservation will be entered into Scheduler Plus.
d. In lieu of a department designee’s signature, Reservations staff can write “Per Phone” on
the signature line.
e. The gold copy of the contract and a confirmation report should be sent to the representative
from the university department.
f. The white copy of the contract and a confirmation report should be filed in the university
department’s folder.
SWIMMING POOLS (CRS BUILDING)
(12/06/01)
Contacts
Tricia Losavio (x64426); tl77@umail.umd.edu
Shawn Flynn (x64400); sf33@umail.umd.edu
Reservations Procedures
1. Student Organizations
a. Must contact Campus Recreation Services (CRS) via email (preferably) or phone about
availability of space.
b. Must complete campus reservation form in person with Reservations Office.
c. Group must meet with appropriate Reservations staff person to discuss details of event.
d. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include
date and time).
e. After approval from CRS and other appropriate departments, group can pick up customer
copy of form.
2. University Departments
a. Must contact Campus Recreation Services (CRS) via email (preferably) or phone about
availability of space.
b. Must complete campus reservation form either in person or via the mail
c. Reservations staff will email Tricia, with a cc: to Shawn, verifying use of space (include
date and time).
d. After approval, mail customer copy to sponsoring department.
Copies Mailed To:
1.
2.
3.
4.
Building Security
Facilities Management
Police
Campus Recreation Services
TAWES (12/06/01)
Contacts
Classroom Space – Scheduling (x48243)
Theater Spaces – Christopher Erwin (x58176); cerwin@wam.umd.edu
Reservations Procedures
Classroom Space
1. Student Organizations
a. Must complete a campus reservations form in person with the Reservations Office.
b. Reservations staff finds space using Room Search program.
2. University Departments
a. Call Scheduling directly.
b. If space desired is evening/weekend, department should complete a campus reservations
form. Can complete paperwork via the mail.
Theaters
1. Student Organizations
a. Must contact Christopher Erwin about availability of space.
b. Must complete a campus reservation form in person with Reservations Office.
c. Group must meet with appropriate Reservations staff person to discuss details of event.
d. Reservations staff will contact Christopher Erwin to verify use of space.
e. After approval from Christopher Erwin and other appropriate departments, group can pick
up customer copy of the Reservations form.
2. University Departments
a. Department must contact Christopher Erwin about availability of space.
b. Must complete a campus reservations form either in person or via the mail.
c. Reservations staff will contact Christopher Erwin to verify use of space.
d. After approval, mail customer copy of Reservations form to sponsoring department.
Copies Mailed To:
Classroom Space
1. Police
Theater
1. Building Security
2. Facilities Management
3. Police
4. Christopher Erwin
TURNER LAB AUDITORIUM
(12/06/01)
Contacts
Ruth Criscio, x48758, rcriscio@deans.umd.edu
Restrictions/Policies
1. Undergraduate Admissions and Visit Maryland Day programs have preferred user status.
2. Student organizations and university departments may reserve the auditorium in Turner Lab. Nonuniversity groups may reserve the auditorium if a university department sponsors them.
Reservations Procedures
1. Requests should be submitted either to Ruth Criscio via email or by completing a request in
writing to the Visitor Center desk located in Turner Lab.
2. All requests for use of the auditorium should be directed to the contact listed above. Reservations
are done internally – no paperwork is required through the Campus Reservations Office.
TYDINGS TABLE SPACES
(12/06/01)
Contacts
Dale Vander Wall (x51687); dvanderwall@bsos.umd.edu
Restrictions
1. Group must bring their own table.
2. Only student business organizations may reserve space.
Reservations Procedures
1. Student Organizations
a. Must complete a Reservations form in person with the Reservations Office.
b. Reservations staff will determine availability of space in Scheduler Plus, enter reservation
into Scheduler Plus, and give customer copy of form.
2. University Departments
a. Group must complete a Reservations form either in person or via the mail.
b. Reservations staff will determine availability of space in Scheduler Plus, enter reservation
into Scheduler Plus, and mail customer copy of form.
Copies Mailed To:
1. Facilities Management
2. Police
3. Dale Vander Wall, Behavioral & Social Sciences, 2141 Tydings Hall
TYSER TOWER
(12/06/01)
Contacts
Gary Parker, x47126
Reservations Procedures
All requests for use of Tyser Tower should be directed to the contact listed above. Reservations for Tyser
are done internally – no paperwork is required through the Campus Reservations Office.
VAN MUNCHING HALL
(12/06/01)
Van Munching consists of academic spaces (including Tyser Auditorium) and conference facilities. All
requests for any space in Van Munching should be directed to the contact listed below. Van Munching
has their own internal reservations procedure; therefore, no paperwork is required with the Campus
Reservations Office.
Contacts
Jan Schuller, jshulle@rhsmith.umd.edu, x58437