Technical bid of Delhi / NCR based Contractors
for housekeeping at office premises
Bids(under two bid system) are invited from experienced and competent Delhi
based contractors for award of contract in the following categories of works :A)
Maintenance of office premises - includes Daily Sweeping/ cleaning of office premises,
wash rooms, furniture and fixtures, machines such as photostat, fax etc.
Weekly cleaning of electrical fittings, carpets, venetian blinds, floor tiles etc.
(The scope of work is attached in Annexure I).
The services are required alongwith cleaning material of standard quality.
B)
To manage visiting officers’s flats (VOFs) of the Bank . The services will include
providing necessary man power for maintaining / cleaning / upkeeping of VOFs / dead
stock, and other articles / cooking and serving food for the guest , maintaining records
thereof, etc
(The scope of work is attached in Annexure II)
C)
To provide driver cum peon (DCP) services to officers of the Bank. The services will
include providing driver cum peon services to officers of the Bank maintaining / cleaning
/ upkeeping of office car etc, The DCP should hold a valid commercial driving licence
and must be provided with proper uniform and have minimum 5 years of experince.
(The scope of work is attached in Annexure III)
Minimum qualifying criteria
A) The contractor should be Delhi based and could be a sole proprietary concern,
partnership firm or a company of repute and should be registered with Registrar of Firms
/ Companies, wherever applicable. Contractors should have minimum 5 years of
experience.
B) It should have experience of three years in providing similar services to well
established organisations like All India Financial Institutions, public sector Banks /
undertakings, Multi National Companies & large Pvt. Sector Companies.
Contractors should have done at least one job of following magnitude/ amount in the last
5 years.
C) maintaining / house keeping of office premises having minimum area of 1,200 sq.ft./
1,800 sq.ft./ 15,000 sq.ft. with experience in the above mentioned services.
D) It should be registered with the Labour department of State / Central Govt. as
applicable. It should be an Income-tax assessee having filed Income tax return for the
last two Assessment Years.
E) The contractor could be a sole proprietary concern/ partnership firm or a company
and should be registered with Registrar of Firms/ Companies wherever applicable.
F) The contractor should have sufficient number of persons / manpower to carry out the
said work, on his roll.
G) The contractor should be based in Delhi.
How to apply
Application should be submitted in the prescribed form (enclosed) (separate forms may
be used for housekeeping) alongwith attested copies of the following documents :A) Certificate of registration of the firm, if any
B) Letters of empanelment with other organisation/ statutory bodies, if any.
C) Letters of intent/ work order/ certificate from other employers showing details of work,
value, etc., done in last 3 years.
D) Copy of IT assessment return for the last 3 years.
Completed application in sealed envelope marked “Technical bid for Housekeeping of
office premises” form alongwith the above documents to :-The General Manager
Small Industries Development Bank of India
Videocon Tower, E-1, Rani Jhansi Road, Jhandewalan Extension,
New Delhi - 110 055. Ph : 011-23682473-77
Last date for receipt of application is April 23, 2012 by 15.00 hrs.
The bids will be opened on April 23, 2012 at 16.00 hrs.
Furnishing of false information or suppression of any material information would besides
entailing rejection of application also lead to initiation of penal proceedings by the Bank,
if it deems fit.
Agencies fulfilling the technical criteria will be advised about the opening of financial bid
separately and the agencies will be free to depute their authorised representative to be
present at the time of opening of bids.
SIDBI reserves the right to reject any or all the applications without assigning any reason
whatsoever.
(General Manager)
APPLICATION FORM - HOUSE KEEPING/ MAINTENANCE OF OFFICE &
RESIDENTIAL PREMISES AT DELHI / NCR
(Please fill separate form for each category and each location)
(one application will be considered for only one location/service)
1.
Name of the Organisation
:
2.
Address
:
i. Telephone No. ii. Fax No. iii. E-mail address iv. Name of contact person -
3.
Year of Establishment :
4.
Status of the firm
(whether Company/ Firm/ Proprietary)
5.
Name of Directors/ Partners/ Proprietor
:
i)
ii)
iii)
6.
Whether registered with the Registrar of
Companies/ Registrar of Firms. If so,
mention number and date
7.
a) Name and address of Bankers
i)
8.
:
ii)
Permanent Account Number (PAN) :
(enclose copies of latest 2 returns)
9.
If registered in the panel of other organisations/ statutory bodies, such as CPWD,
PWD, MES, Banks etc., furnish their names, category and date of registration.
i)
ii)
iii)
iv)
v)
vi)
10.
11.
What are your fields of activities ? Mention the fields on preference basis.
i)
ii)
iii)
iv)
v)
vi)
Specify the maximum value of
work executed in a year
:
12.
Furnish the names of two responsible persons who will be in a position to certify
about the quality as well as past performance of your organisation/ work.
i)
ii)
We agree that the decision of SIDBI will be binding on us.
[Signature of Promoter/Director/Authorised Representaive]
Date:
Particulars in respect of similar works executed in the last Five years
S.
No
Name
of
the
work
executed
with
Address
Name &
Address
of
the
Owner
Value of Date
of Stipulated
Actual time
work
completion
time
for taken
to
executed
completion
complete
(Annual)
Name
of
Architect/
Consulting
Engineer
Note : Please enclose copies of work orders and completion certificates in proof of the
above.
Signature
Name
Date
Seal
Annexure I
Scope of Work - Housekeeping in Office Premises
Supervisor should be minimum Intermediate pass with work experience of 3 years, Skilled
housekeeping boys to be minimum X pass with work experience of 3 years and unskilled
housekeeping boys to be minimum VIII pass with work experience of 3 years.
Daily cleaning(To be completed before office Hours)
1. Proper and efficient sweeping and swabbing of all the floors with Teepol, Lizol and
other standard(non polluting) chemicals
2. Proper and efficient cleaning and swabbing of all the toilets and wash basins five/six
times a day to keep them neat and clean, with Lizol, Teepol, Harpic, and other
standard(non polluting) chemicals
3. Providing liquid soap, toilet rolls, odonil, sanitary cubes and naphthaline balls in as
much quantities as required at all times in all the toilets (8).
4. Daily disposal of garbage from the site regularly
5. Sweeping and Mopping of Floor/tiles in Pantry & Canteen as and when required with
minimum twice a day.
6. Removal of waste papers, packing material and any other garbage from the entire
premises, including the staircases and lift areas etc.
7. Cleaning of frames, panels, railings and cabin, partitions with Colin, Teepol, and other
standard(non polluting) chemicals
8. Cleaning and dusting of planters, paintings, AC covers, posters, notice boards, office
furnitures, Brass polishing of nameplates etc.
9. Removal of bird dropping and other dirt's on the inner walls or on the foot of doors,
ventilators etc. as and when required.
10. Vacuum cleaning of blinds and spot removing with chemicals etc.
11. Cleaning and sweeping of road in front of the office-building, if any
12. Washing of Towels, Table covers, mats
13. Washing of car covers
14. Shifting of computer, stationery within the office premises
15. Handling the ceasefire equipment, in case of fire
16. Passing of files and papers within the office premises
17. Doing photocopying work as and when required
18. Filling of drinking water in jugs of all staff members and for visitors
19. Any other work assigned by the office
20. Providing one vaccum cleaner and other required equipments.
Weekly Deep Cleaning(on Saturdays)
1. Thorough cleaning/washing of the entire floor area by using Teepol, Lizol, Brisk, etc.
and scrubbing of the entire office premises, toilets and lunchroom
2. Efficiently Dusting of walls, roofs etc. from top to downward
3. Brass polishing of brass/copper fixtures
4. Window sponging and cleaning from inside and outside of building with chemical
5. Cleaning of drinking water coolers, refrigerator, dustbins, buckets etc. with detergents
and other chemicals
6. Vacuuming of curtains/venetian blinds, carpets, office furniture and removal of spots
7. Washing and cleaning of garbage areas with chemicals
8. General cleaning/dusting of panels, posters, paintings, light fittings, fans, tube lights
and electrical fittings etc.
9. Polishing of non-carpeted floor area, cleaning of sanitary/water supply fixtures, wall
tiles etc.
Annexure II
Scope of Work - Caretaking /Housekeeping in VOF
Maintenance
 Regular sweeping/cleaning of rooms, kitchens, toilets, balconies, open terraces and
staircase/passage leading upto the VOF with Teepol, Lizol and other standard(non
polluting) chemicals.
 Maintenance of furniture and fittings in good condition.
 Washing and Ironing of linens, bed sheets, pillow covers, curtains, towels etc. Washing
machine and electric Iron would be provided by the Bank.
 Providing liquid soap, odonil, sanitary cubes and naphthaline balls in as much quantities
as required at all times.
 Cleaning and dusting of planters, paintings, AC covers, posters etc.
 Maintenance of guest registers. Rent collected from the guests should be handed over to
the Bank as directed.
 Disposal of garbage from the site regularly.
 The crockery, cutlery, serving dishes and other material shall be provided by the Bank for
routine day-to-day catering upkeeping. It shall be the duty of the contractor to properly
handle the various gadgets and utensils, etc. provided by the Bank. Breakage shall be
acceptable subject to a specified minimum level.
 Maintenance of dead stock items in good condition. Any addition/deletion or any
breakage/damage or loss should be entered in the register and reported to the bank
immediately. Any damage/loss in respect of the bank's properties at the VOFs during the
period of the contract caused by the negligence of the contractor will be borne by the
contractor.
Catering
 Preparing and serving tea, coffee, soft drinks, snacks, lunch and dinner(both North Indian
and South Indian cuisines) for the guests
 Cleaning of utensils. Utensils shall be provided and fuel charges shall be borne by the
bank
 Provisions shall be procured by the agency at its own cost and charges for beverages
and food served shall be collected by him directly from the guests at the rates fixed by
the bank from time to time
 The agency will provide one expert cook, well versed in cooking North Indian and South
Indian dishes and one attendant on a 24 hours basis on all days for the above mentioned
services. It should be ensured that one of the two persons is always present so that the
VOF is not left unattended at any time.
**********
Annexure III
Scope of Work - Driver-cum-peon
Maintenance
The car provided by the Bank for routine day-to-day upkeeping, regular check up,
maintainence. It shall be the duty of the contractor to properly handle the car provided by
the Bank.