MINUTES for St Mary the Virgin FGB Meeting on 18 September 2013 at 7.30 pm Page 1 of 6
ST M ARY THE VIRGIN CE Primary School, High Street, Hartfield, East Sussex TN7 4AA
Tel 01 892 770221 and website http://www.hartfieldschool.co.uk/
18 Sep 2013 @ 7.30 pm - Full Governing Body Meeting
CHAIR = DAVID BALL
PART 1
Action
Monitor, Evaluate, Challenge, and Discuss = Agree Decisions, Actions and Support
1. STANDARD ITEMS
1.1.
Chair’s Welcome and Urgent Business.
a)
The Chair welcomed the newly re-elected Staff Governor (Emma Maltby).
b)
It was agreed that actions outstanding from the Website and Statutory
Policy Audit Report would be cleared as a matter of urgency.
1.2.
Attendance Sheet circulated and signed by David Ball (DB) = CHAIR + Andrea
McGlew (AMc) + David Pound (DP) Hilary Rowberry (HR) Jenny Reich (JR) Lorna
Simm (LS) and Emma Maltby.
1.3.
Apologies for Absence from John Cope (JC) and Judith Kearney (JK) received by
the Clerk beforehand were accepted.
1.4.
Declarations of Pecuniary or Business Interests completed and sent to Clerk.
1.5.
No Declarations of personal/prejudicial interest in specific Agenda items
1.6.
Minutes of Meeting held on the 3 July 2013 accepted/signed. "
1.7.
Matters Arising reviewed (and discharged). Please see Part 2.
AMc
Quorum = 4
See Part 2
2. LEADERSHIP & LEARNING
2.1.
Committees. Membership of the Governing Body’s Committees was agreed.
A.
Teaching (Academic) Committee meet in Terms 2, 4, and 6. Admissions
Sub-Committee (drawn from Academic Committee) meet in Terms 2/3 (and as req’d).
B.
C.
Finance (Business) Committee meet in Terms 1, 3, and 5.
Pay and Performance Committee meet in Terms 1 and 2 (and as req’d)
Academic
Andrea McGlew
David Ball
David Pound
Emma Maltby
Hilary Rowberry
Jenny Reich
John Cope
Judith Kearney
Lorna Simm
Parent Gov. Vac.
Vicar Gov. Vac.
DBE Gov. Vac.
Andrea McGlew
Clerked by ……..
The Clerk
Admissions
Business
Pay/Performance
Andrea McGlew
Andrea McGlew
David Ball (Chair)
David Pound (Chair)
Emma Maltby
Hilary Rowberry (Chair)
Hilary Rowberry
Jenny Reich
John Cope
Judith Kearney
Lorna Simm
Judith Kearney
Lorna Simm
A Governor
The Clerk
A Governor
The Governing Body is a Corporate Entity. It is a Challenging, Critical Friend and all discussions are “IN CONFIDENCE”.
Decisions made by Governors consider the impact on the education of the children.
MINUTES for St Mary the Virgin FGB Meeting on 18 September 2013 at 7.30 pm Page 2 of 6
Action
Monitor, Evaluate, Challenge, and Discuss = Agree Decisions, Actions and Support
2.2.
Teachers’ Unions Industrial Action might take place on the 17 October 2013
(Open Day at the school). Any action was not expected to have a significant impact
and it was agreed that keeping the school open on that day could have a positive
impact on parents’ perception of the school.
th
2.3.
LS gave a very professional and enlightening presentation on RAISEonline .
2.4.
The Guide to the Year End results (prepared by AMc and LS) were circulated and
would be addressed by the Academic Committee. Meanwhile, it was noted that ….
a)
9/16 children in Reception were “summer born” with birthdays in
June/July/August.
b)
Having taught the children something, EYFS Teachers were now faced with
the challenge of waiting to see if their pupils applied this learning using their
own initiative (itself a major step at such a young age).
c)
Writing is a “whole school focus” and Inset Days have been set aside to
concentrate on this one area.
d)
One child (ranging from 9% to 14% of each cohort) could have a
disproportionate impact on any published results.
e)
It was confirmed that, because the school fell short of some of the Floor
Standards, were Ofsted to visit now then it would have to report that the
school “Required Improvement”.
HR
3. FINANCE.
3.1.
Schools Formula Consultation. Governors discussed the implications of the newly
published Schools Formula “consultation” and confirmed the school’s response to
ESCC. It was confirmed that, during the 2014/2015 Financial Year, the school
could expect to suffer a further £10,000 reduction in funding. The implications on the
school’s classroom structure would be considered by the Business Committee.
3.2.
Pay and Conditions Policy for Teachers.
a)
It was agreed that a Performance and Pay Committee (comprising AMc, DB,
HR, and LS) would be established. This would report directly to the FGB and
would apply/monitor the Policy and Procedures (draft Terms of Reference
can be found in Part 2).
b)
The Pay and Performance Committee would meet on a date to be agreed.
DB
4. STAFFING & PREMISES.
4.1.
It was noted that a child had recently tried to leave the school (escape) and that, in
order to prevent this happening again, a side gate needed to be moved and made
larger. Governors approved spending up to £650 (from Governors Account) for this
work, and agreed that Robert McGlew would do the work.
5. GOVERNOR VISITS & REVIEWS.
5.1.
It was confirmed the following Governors will monitor the Single Central Record.
Term 1
Term 2
David Ball
Hilary Rowberry
The Governing Body is a Corporate Entity. It is a Challenging, Critical Friend and all discussions are “IN CONFIDENCE”.
Decisions made by Governors consider the impact on the education of the children.
MINUTES for St Mary the Virgin FGB Meeting on 18 September 2013 at 7.30 pm Page 3 of 6
Action
Monitor, Evaluate, Challenge, and Discuss = Agree Decisions, Actions and Support
5.2.
It was agreed the following Governors will undertake Formal Focused Visits. A
Blank Report Form will be sent out with the Minutes.




Headteacher populates the Visit Report Form with details of the visit’s Focus/Timetable.
The Report Form is then forwarded to the Governor for completion at the end of the visit.
The Report is discussed with the Headteacher at the end of the visit (and signed).
Electronic copy of Report is sent to the Clerk who will circulate it to all Governors.
Term 1
Term 1
Term 1
Hilary Rowberry
Lorna Simm
Judith Kearney
Term 2
Term 2
Term 2
Hilary Rowberry
Lorna Simm
Judith Kearney
6. MISCELLANEOUS.
6.1.
Christmas Arrangements. Staff and Governors will meet the Chair for a Yuletide
celebration at 3.30 pm on the 18th December 2013. The subsequent Academic
Committee Meeting planned for that day would be brought forward to 5 pm.
6.2.
Declarations of Business and Pecuniary Interests (STAFF) would be completed
by all Members of Staff.
6.3.
There would be an opportunity to Meet the Parents on 6th November 2013 (tbc).
6.4.
Home School Agreement went to Parents (for their signature) between the 11
Sep 2013 and 17 Sep 2013. .
6.5.
Casting for the part of Caliban in the school’s production of Tempest was
challenged. The suggestion that the school should have been more conscious of
racist considerations in casting that role was countered by confirmation that the
child had felt confident enough to put himself forward for the part (something that
would have been unthinkable for a pupil who had come to the school insecure and
introverted).
6.6.
HR had approached local businesses to support the school by displaying a
Certificate of Partnership on their premises.
6.7.
The Clerk was asked to provide details of Governor Training completed to date.
6.8.
9.25 pm. = Meeting Finish
6.9.
Date of Next Meeting(s) … Please note the change of start time for the
Academic Committee Meeting on the 18th December.
AMc
See Part 2
.
Wed
18Sep13
Wed
16Oct-13
Tue
22-Oct13
Wed
20Nov13
Wed
18-Dec13
Wed
15Jan14
Tue
11-Feb14
Wed
26Feb-14
Wed
12-Mar14
Wed
02Apr14
Tue
29-Apr14
Wed
07May14
Wed
21May14
Wed
18-Jun14
Wed
02Jul14
FGB
Finance
Teaching
HR
FGB
Teaching
FGB
Teaching
HR
Finance
Teaching
FGB)
Teaching
HR
FGB
Finance
Teaching
FGB)
7.30
pm
7.30
pm
1.30 pm
7.30
pm
5.00 pm
7.30
pm
1.30 pm
7.30
pm
7.30 pm
7.30
pm
1.30 pm
7.30
pm
7.30
pm
7.30 pm
7.30
pm
The Governing Body is a Corporate Entity. It is a Challenging, Critical Friend and all discussions are “IN CONFIDENCE”.
Decisions made by Governors consider the impact on the education of the children.
MINUTES for St Mary the Virgin FGB Meeting on 18 September 2013 at 7.30 pm Page 4 of 6
PART 2
Raised
FGB
3 Jul 13
St Mary the Virgin Summary of Current Action from FGB Meeting on 18 Sep 2013
1. The school would review its Resources Register and approach the
Action
AMc /DP
Governors Fund for appropriate funding to progress and enhance the
children’s education at the school. 18 Sep 2013 = AMc would confirm the
school’s need for approximately £3,000 (iPads and SEN Resources) with DP,
who would then discuss the possibility of Governors funding these
requirements with the Chair of Governors/Treasurer of the Governors’
Account.
FGB
3 Jul 13
2. Progress/performance/attainment of children in Year 3 to be evaluated (before
FGB
3 Jul 13
3. School Development/Improvement/Action Plans were being consolidated into
FGB
18 Sep 13
4. Outstanding from the Website and Statutory Policy Audit Report would be
FGB
18 Sep 13
5.
FGB
18 Sep 13
6. Declarations of Business and Pecuniary Interests (STAFF) would be
AMc
the end of Term 1 2013/2014) and recommendations for appropriate actions
brought before Governors. 18 Sep 2013 = Will be done at the end of Term 1.
AMc and DB
one School Plan. Prior to the next FGB Meeting in Term 2, the Plan will be
circulated to all Governors for comment. 18 Sep 2013 = Consolidation of the
Plans will be completed on the 23 Sep 2013.
AMc
cleared as a matter of urgency.
Year End results would be addressed by the Academic Committee.
HR
AMc
completed by all Members of Staff.
Discharged
FGB
6 Feb 13
7. Crisis Management. Practice the Plan. A Table Top exercise had been undertaken
on the 6 Sep 2013 and the resultant Report is associated with the Minutes.
AMc and RMc
 Discharged
FGB
6 Feb 13
8. Annual Conference Jan 2013. Establish a Governors’ Data Pack. DB/Clerk to do
Index of Essential Information. 18 Sep 2013 = It was agreed that the Data Pack
would comprise a Data Dashboard of essential information (which would be
maintained by the Clerk and circulated as required).
DB/Clerk
Discharged
FGB
6 Feb 13
9. Annual Conference Jan 2013. Ensure all Governors read and understand the
“RAISEonline Data”. 18 Sep 2013 = LS presented a tutorial at the FGB Meeting
DP and LS
Discharged
FGB
20 Mar 13
10. Safeguarding Children. Central Record was monitored in Term 6 by JC
JC
Discharged
FGB
3 Jul 13
11. Work on Windows, Exit Doors (bar the Finger Guards) had been completed during
the Summer Break.
AMc
Discharged
FGB
3 Jul 13
12. Re-Constitution was discussed. I was noted that the number of Foundation
Governors had to exceed the total of other Governors (5 minimum = 2 x Parent, 1 x
Headteacher, 1 x Staff, and 1 x Authority Governors) by at least 2 Governors. The
Governing Body at the school could not, therefore, go below its current size of 12
Governors. It was agreed not to pursue the matter further.
All
Discharged
FGB
18 Sep 13
13. LS will review and adopt the Child Protection and Safeguarding Children Policy
(includes Safer Recruitment) . Note : Revised by Andrea McGlew, Hilary Rowberry,
and Lorna Simm in September 2013 - and placed on Website. Re-Visit 2014.
Discharged
FGB
18 Sep 13
14. SEN Policy was adopted in May 2013. No further action required at this time.
JR
Discharged
The Governing Body is a Corporate Entity. It is a Challenging, Critical Friend and all discussions are “IN CONFIDENCE”.
Decisions made by Governors consider the impact on the education of the children.
MINUTES for St Mary the Virgin FGB Meeting on 18 September 2013 at 7.30 pm Page 5 of 6
Pay and Performance Committee (with Delegated Authority to Approve Policies appropriate to this Committee)
Title: Pay and Performance Committee
Membership: The Committee shall be composed of a minimum of 4 members of the Governing Body and shall be
chaired by an elected Governor.
Quorum: The quorum shall be three governors. The Headteacher or their representative must be present.
Meetings: The committee shall meet at least once in Terms 1 and 2.
Purpose: The Committee reports to the school Governing Body in respect of all aspects of the school’s Pay and
Performance Policies and Protocols.
Delegated Power: Those financial powers relating to Pay and Performance which the Full Governing Body is
permitted to delegate to a Committee.
Policies
1.
Be responsible for the regular review and approval of the school’s Pay and Performance policies.
Performance Reviews
2.
Advise and support the Head Teacher on all aspects of staff Performance Reviews.
3.
Advise the Governing Body on relevant details of staffing pay and structures.
4.
Ensure that the Performance Review of Teaching and Support Staff is completed in a timely fashion by the end
of September each year.
5.
Note the Guidance published in relation to the Headteacher’s Performance Management Process and apply it
before the end of Term 2.
 The Governing Body has a duty to review the Headteacher’s performance with the support of an external
adviser (from September 2000 onward).
 New objectives are to be set and recorded on or before 31 December each year.
 The governing body determines the timing of the appraisal cycle for the Headteacher. The appointed
governors develop a planning cycle for the process.
 Two or three (non-staff) governors are appointed by the governing body to review the headteacher’s
 The governing body selects an appropriate external adviser from the list provided by ESCC.
 Appointed governors must seek advice and support from an accredited external adviser when setting
objectives and reviewing the performance of the Headteacher.
 Headteachers may not receive a pay award unless governors have reviewed their overall performance in the
light of previously agreed objectives.
 The Headteacher has an opportunity for a pre-review meeting with the adviser.
 Appointed governors have an opportunity for a pre-review meeting with the adviser.
 Appointed governors meet with the adviser and Headteacher at the end of the performance review cycle to
review performance, identify achievements, set new objectives and discuss and identify professional
development needs/activities.
 After the review, the cycle of planning, monitoring and review begins again.
Pay Advice
6.
Report on all pay matters to the Full Governing Body.
7.
Keep abreast of developments influencing Pay considerations and to advise the Full Governing Body when the
Pay Policy needs to be reviewed.
8.
Comply with the current School Teachers Pay & Conditions document(s) and other statutory guidance.
9.
Ensure fair and equitable treatment for all members of staff and the Head Teacher.
10. Establish a Salary Policy for all categories of staff, and be responsible for its Administration and Review.
11. Minute clearly the reasons for all pay recommendations/decisions – and to report these to the Full Governing
Body.
12. Ensure that decisions regarding Pay and Allowances are communicated to each member of staff in writing by
the Head Teacher by the 31sth October each year..
13. Ensure that decisions regarding Pay and Allowances for the Head Teacher are communicated in writing by the
Chair of the Governing Body
14. Consider any Appeal against a decision on Pay, Grading or Pay Awards within 10 working days.
The Governing Body is a Corporate Entity. It is a Challenging, Critical Friend and all discussions are “IN CONFIDENCE”.
Decisions made by Governors consider the impact on the education of the children.
MINUTES for St Mary the Virgin FGB Meeting on 18 September 2013 at 7.30 pm Page 6 of 6
St Mary the
Virgin CEP
School,
Governor
Induction
Andrea
McGlew
(Headteacher)
N/A
David Ball
(CHAIR of
GOVERNORS)
INED06 on
2nd, 9th,
16 Oct,
and 2 Dec
2008
David Pound
Uckfield
15/03/2013
Emma Maltby
Hilary
Rowberry
Jenny Reich
Sep/Oct
2011
Understand
Data
FINANCE
Health
&
Safety
Safe
Guarding &
Promoting
Pupil Welfare
Inclusion
(SEN &
Disability)
Complaint
Handling
Procedure
Exclusion
- Practice
&
Protocol
School
Visits
Chair &
Headteachers
Finance
Intro 15/10/13
Hastings
GOV58
23/10/12 ,
Lewes ….
On Liner
Training
8/4/13
(Grade C)
Valid 5 yrs
On Liner
Training 2
July 2013
(Grade
66%)
YES
Lorna Simm
(VICE CHAIR)
20 Jun 11
=IND51
FGB
Training
23 Jan 2013
Changing
World of
Governance
SEF 8/2/12
….. 23/1/13
Changing
World of
Governance
GOV023
Headteacher
Performance
16/10/12
Uckfield …..
and GOV079
23/10/13 in
Eastbourne
Area
Meetings,
Conferences,
BRIEFINGS
Good Gov.
26/1/13 ...
Area Meeting
31/01/2013
Area Meeting
9/5/13...
Area Meeting
03/10/13
23 Jan 2013
Changing
World of
Governance
GOV131 =
Safeguarding
& promoting
pupil welfare
13/6/13
GOV137
24/06/13
Uckfield
School
Visits
GOV107
18/6/13
Eastbourne
GOV094
23/9/13
Hastings
March ‘12 and
April 2012
using ELearning =
Various
SUBJECT
MATTER
EXPERT
23/1/13
Changing
World of
Governance
23 Jan 2013
Changing
World of
Governance
GOV058 on
23 Oct 2012
Judith
Kearney
Miscellaneous
Courses
Valid 5 yrs
Uckfield
08/02/2013
John Cope
Safer
Rec't
18 Nov 2010 =
Headship
Selection
GOV162
Performance
Related Pay
21/10/13
Uckfield
Area Meeting.
31/01/2013
…. GAM009
Area meeting
9/5/13
Governor
Conference
23/11/13
SEF 8/2/12
and 23/1/13
Changing
World of
Governance
2/10/12 Area
Mtg …. Area
Mtg 9/5/13 …
Diocese
19/10/13
RAISEonline
25 March
2013
16.01.12 in
Newhaven
GOV137
24/06/13
Uckfield
Visits
18/6/13
Eastbourne
The Governing Body is a Corporate Entity. It is a Challenging, Critical Friend and all discussions are “IN CONFIDENCE”.
Decisions made by Governors consider the impact on the education of the children.
Pupil Health &
Well Being on
14 Nov 2012 -
23/1/13
Changing
World of
Governance