Review Questions Chapter Extension 8: Using Microsoft Access 2010
1) Before using a DBMS, the user should have created a(n) ________.
A) data model
B) database
C) identifier
D) attribute
2) Which of the following is the first activity to be performed on starting Microsoft Access?
A) creating a database
B) assigning field names
C) creating a primary id
D) creating a table
3) Which of the following statements is true about naming a new database in Microsoft Access?
A) A user must type the name of his new database in the blank provided under File Name.
B) A user must select the name of his new database from the drop down list provided next to the File name.
C) Access opens the new database with the default name, database 1.
D) Access opens the new database with the default name, database A.
4) Access opens the new database by ________.
A) creating a default table named Table A1
B) creating a default table named Table A
C) creating a default table named Table 1
D) asking the user to name his/her table
5) In Microsoft Access, different attributes are referred to as ________.
A) data
B) keys
C) entities
D) fields
6) In Microsoft Access, the description of fields is used to ________.
A) document the details of each field
B) define rules for how each field should behave
C) define how the fields should behave in case of exceptions
D) characterize the fields in terms of their data types
7) Relationships can be defined in Microsoft Access by selecting the ________ tab in the ribbon.
A) Database Tools
B) External Data
C) Connections
D) Add-ins
8) In Access, to create a relationship between two tables, users must ________.
A) drag the primary key in one table to the foreign key in another table.
B) create a link between the foreign keys from both the tables.
C) drag the foreign key in one table to the primary key in another table.
D) create a link between the primary key in one table to the primary key in another table.
9) The step after creating a relationship between two tables is ________.
A) to create macros
B) to enter data
C) to provide descriptions to each of the tables
D) to create queries
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10) In Access, after creating a relationship between two tables, the user cannot and need not assign values for the
________ .
A) primary key
B) tracker
C) foreign key
D) add-ons
11) Which of the following is one of the alternatives for creating a data entry form?
A) using the data definition tab
B) using the query wizard
C) using the property sheet
D) using the default table display
12) Which of the following options in Microsoft Access can be used to make the data entry form more pleasing for the users?
A) Form
B) Tab Order
C) Property Sheet
D) Add-ins
13) In Access, records can be deleted by clicking the down arrow next to Delete and selecting Delete Record, which is present in the Records section of the ________ tab.
A) Database Tools
B) Home
C) Fields
D) File
14) All modern DBMS products can process the ________ query language.
A) SQL
B) MySQL
C) DB10
D) HTML
15) To create a report with data from two or more tables, we must use the ________.
A) Report Wizard
B) Navigation tab
C) Report Design
D) Share Point lists
16) Which of the following tabs in Microsoft Access is used to generate reports?
A) Create
B) Data
C) Tools
D) Format
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Review Questions Chapter Extension 9: Using Excel and Access Together
1) Which of the following is true for Access?
A) It is a database management system.
B) It is used to create charts and graphs from data.
C) It cannot be used to produce reports.
D) It is a management information system.
2) A user can readily create data entry forms, queries, and sophisticated and professional reports with the help of
________.
A) Microsoft Publisher
B) Microsoft Access
C) Microsoft Word
D) Microsoft Excel
3) Which of the following is an advantage of Microsoft Excel over Microsoft Access?
A) Excel is superior for tracking orders, inventory, and equipments.
B) Excel is superior for tracking people such as employees and customers.
C) Excel can be used to create better graphs and visual demonstrations.
D) Excel can be used to create better data entry forms and professional reports.
4) Which of the following is true for import/export of data from Access to Excel?
A) Data can only be transferred by exporting the data into a text file and then importing that text data.
B) If data in Access is changed, the data imported to Excel changes automatically.
C) The import/export process maintains an active connection to the source of the data.
D) If data in Access is changed, the data must be re-imported into Excel to be up-to-date.
5) ________ is a superior software for tracking orders, inventory, equipment, people, and so forth.
A) Microsoft Access
B) Adobe Illustrator
C) Microsoft PowerPoint
D) Microsoft Publisher
6) The process of transferring data from one computer system to another is referred to as ________.
A) auto transfer
B) export/import
C) data shift
D) reallocation
7) Delimited text files can be imported to Microsoft Access by selecting the ________ tab.
A) Home
B) Create
C) Database Tools
D) External Data
8) When the data in a text file contains commas, commas cannot be used to separate field data. In that case, some other character such as a tab is used to delimit the fields. In this case, the commas and tab characters are known as
________.
A) alienators
B) identifiers
C) attributes
D) delimiters
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9) Which of the following shows the correct steps for importing data into Excel from Access?
A) Insert tab → External Data → From Access
B) Edit tab → Get External Data → From Access
C) File tab → External Data → From Text
D) Data tab → Get External Data → From Text
10) Which of the following shows the correct steps for creating a pie chart in Microsoft Excel?
A) Add-Ins → Illustrations → Pie
B) Insert → Illustrations → Pie
C) Diagrams → Illustrations → Pie
D) Insert → Charts → Pie
11) Which of the following Excel diagrams is the best to compare various growth alternatives of different employees?
A) pie charts
B) column charts
C) scatter diagrams
D) Venn diagrams
12) Which of the following tabs in Microsoft Excel contains the option to create a column chart?
A) Data
B) Home
C) Insert
D) Tools
13) In Microsoft Access, the Totals button is present in the ________.
A) Results section of the Design tab
B) Show/Hide section of the Design tab
C) Query section of the Create tab
D) Query Setup section of the Design tab
14) Which of the following tabs in Microsoft Excel contains the option to import data from Microsoft Access?
A) Data
B) Insert
C) External Data
D) Home
15) Data can be transferred from Excel to Access by creating a(n) ________, which is a subset of the cells in a worksheet that has a unique name.
A) specified label
B) individual data
C) named range
D) unique path
16) Which of the following procedures must be used to create a named range for a data in Access?
A) highlight the required data→ click the Formulas tab → click Define Name in the Defined Names section→ enter a suitable name
B) highlight the required data→ click the Home tab → click Insert Name in the Cells section→enter a suitable name
C) highlight the required data→ click the Data tab → click Connections in the Connections section→ enter a suitable name
D) highlight the required data→ click the Design tab→click Property Sheet in the Show/Hide section→enter a suitable name
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