NOTICE OF ANNUAL MEETING OF UNIT OWNERS
OF
** CONDOMINIUM ASSOCIATION
an Illinois Not-For-Profit Corporation
Notice is hereby given that the Annual Meeting of the members of the ** Condominium
Association, an Illinois not-for-profit corporation, will be held at _____ p.m. on _____ day of
__________________, 20__, at ____________________, ____________________,
Illinois, for the purpose of electing the Board of Directors of said Association.
The By-Laws and Declaration of the Association require that all candidates must be the
record Owner of a Unit in the Association.
Enclosed you will find a proxy form. If for any reason you are unable to attend the meeting,
please execute and return the enclosed Proxy to
____________________________________.
NOMINATIONS WILL BE ACCEPTED FROM THE FLOOR.
DATED: ________________, 20__
Respectfully submitted,
Board of Directors
** Condominium Association
NOMINATION APPLICATION FOR CANDIDATE FOR
THE BOARD OF DIRECTORS OF
** CONDOMINIUM ASSOCIATION
The undersigned, being a member of the ** Condominium Association, does hereby submit
his or her name as a candidate for the position of Director on the Board of Directors of said
Association.
The undersigned does hereby certify that he/she is the only candidate from the Unit listed
below:
Qualifications: _____________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Experience: ___________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Statement: ___________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
DATED: ______________________, 20__
__________________________________________
Name of Association Member
__________________________________________
Signature of Association Member
Unit No. ____________________________
RULES REGARDING ELECTION OF DIRECTORS OF THE
** CONDOMINIUM ASSOCIATION
1. NOMINATION OF A CANDIDATE FOR THE POSITION OF DIRECTOR. Any qualified
Unit Owner may be a candidate for the Board of Directors. In the event that a Unit Owner is
a legal entity, such as a corporation, partnership or a trustee under a land trust, a candidate
for director may be a beneficiary, an officer, partner or employee. Note, however, in the
event of a dispute, candidates may be required to verify that they are qualified by exhibiting
written documentation acceptable to the present Board.
Qualifications: In order to run for the Board of Directors, an individual must be an Owner.
2. VOTING. In the election of members to the Board of Directors, each voting member may
cumulate his votes by casting all of his votes for less than all vacancies on the Board.
Cumulative voting is allowed. Voting members must cast a separate ballot for each Unit
represented by the particular voting member and votes are tabulated based upon the
percentage of Ownership. Ballots shall be retained by the Association for a period of one
year.
3. PROXIES. Those Owners not planning to attend the Annual Meeting, but who would like
to vote, should execute a Proxy.
A. Designation of Person of Your Choice as Proxy. You may designate any person to act as
your proxy at the Annual Meeting provided that the person so designated will in fact
attend the meeting. That person will simply present the proxy to the election tellers and will
receive an official ballot.
B. You may also use the proxy as an "absentee ballot" and vote for the designated
candidate(s) of your choice.
C. All proxies shall be retained by the Association.
4. ELECTION AND THE CASTING OF BALLOTS. At the Annual Meeting, a ballot will be
issued to each Unit Owner or his proxy. If a Unit Owner has given his proxy and then
appears in person at the meeting, that proxy will be automatically revoked.
5. TABULATION. Following the election, the ballots and proxies will be tallied and the
aggregate vote totals determined for each nominee. All candidates for office may be present
during the tabulation of ballots.
6. RESULTS OF ELECTION. As soon as the results are known, the names of the
individuals elected will be announced. The _______ (__) candidates receiving the highest
number of votes shall be elected for a two year term. The remaining _______ (___) shall be
elected for a one year term. The ballots, proxies, voting member designation cards and lists,
and the results of the election (including the master tally sheets) will be kept for a period of
one year. After the results have been announced, the Board of Directors shall convene as
soon as possible to elect officers for the next year.
7. CAMPAIGN RULES. All campaign literature shall be signed by the proponents thereof
(by name) and shall be delivered to the various Unit Owners in person between the hours of
9:00 a.m. to 6:30 p.m., or by mail. NO LITERATURE SHALL BE POSTED IN OR AROUND
THE BUILDING.
** CONDOMINIUM ASSOCIATION
OFFICIAL BALLOT
VOTE FOR NO MORE THAN THREE (3) CANDIDATES:
__________________________________________
__________________________________________
__________________________________________
__________________________________________
__________________________________________
__________________________________________
CUMULATIVE VOTING IS PERMITTED.
Place the number of votes in the box next to the name of each candidate.
Use of any markings or designations other than the prescribed "x" or number, may, in the
discretion of the election monitors, result in the ballot being voided.
PERCENTAGE OF OWNERSHIP: ________________%
PROXY FOR
** CONDOMINIUM ASSOCIATION
Cumulative Voting is permitted.
Select either Option A or Option B
-------------------------------------------------------------------Option A - I hereby select Option A and delegate my right to vote:
I, (print name)_____________________________________, Owner of Unit _____ at
the ** Association, do hereby constitute and appoint ______________________, or the
Board of Directors, if no name is specified, as attorney and agent for me to vote as my
proxy at any Association meetings to be held between the date of this proxy and
_____________, 20___, unless revoked, with full power to cast my vote on any business
that should come before the Association as if I were then personally present. I authorize my
agent to act for me as fully as I could act if I were present and give to my agent full power of
substitution and revocation. This proxy will expire eleven (11) months from the date of
execution unless revoked prior thereto.
-------------------------------------------------------------------Option B - I hereby select Option B and wish to designate specific candidates:
I, (print name)_____________________________________, Owner of Unit _____ at
the ** Condominium Association do hereby constitute and appoint
_____________________, or the Board of Directors, if no name is specified, as attorney
and agent for me to vote as my proxy at any Association meetings to be held between the
date of this proxy and _____________, 20___, unless revoked, and direct my agent to cast
a ballot for the following candidates:
__________________________
_________________________________
__________________________
_________________________________
Cumulative voting is permitted. Mark a number in the box in front of candidate name
My agent may also vote on any other business that should come before the Association as
if I were then personally present, and I authorize my agent to act for me as fully as I could
act if I were present, giving to my agent full power of substitution and revocation. This proxy
will expire eleven (11) months from the date of execution unless revoked prior thereto.
-------------------------------------------------------------------IN WITNESS WHEREOF, I have executed this proxy on the ______ day of
______________________, 20___.
Signature: _________________________
PERCENTAGE
OF OWNERSHIP __________%
Address: __________________________
If the proxy contains votes for less than the total number of candidates, this ballot will not be
given cumulative weight.
THIS IS NOT A BALLOT.
THIS PROXY MUST BE EXCHANGED FOR AN OFFICIAL BALLOT.