REQUISITES
OF
A VALID MEETING
Main Requisites of a Valid
Meeting
Proper Convening Authority
Proper Notice
 Duration of Notice
 Procedure to Send Notice
 Subject matter of Notice
 On Whom to Serve a Notice?
 Notice of the Meeting of Directors
Quorum
Chairman
Minutes
Methods of exercising the right to
vote
 Vote by Acclamation
 Voting by Voice
 Voting by Division
 Voting by Show of Hands
 Voting by Ballot
 Voting by Poll
Legal Provisions Regarding Poll
 Demand for Poll
 Time of Poll
 Restriction on Exercise of Voting Right
 Right of Members to use Votes Differently
 Procedure of Taking Poll
 Result
Proxy
A proxy is a person who is
authorized by a member to attend
the company’s meeting and vote on
behalf of the member.
Types of Proxy
 General Proxy
 Special Proxy
General Proxy
 A general proxy can vote on behalf
of the appointee on all resolutions.
Special Proxy
 A special proxy has the right to vote on a
special resolution for which he has been
appointed.
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