Revision
Effective Date
Contract Review
2
12/1/04
PR-06
Page 1 of 2
1. Purpose: Contract and Specification Review
2. Approval Responsibilities
2.1. The Management Team is responsible for reviewing and approving this procedure.
3. Procedure
3.1. Once the contract has been awarded, the Estimating Department generates a
“Contract and Specification Review” sign-off form (Form F-06) identifies and attaches
to it the following:
The contract
Specifications
Specific customer supplied documents and requirements related to production
General notes,
Project specific work instructions
Quality plans with unique hold points
Requirements from the contract or specification that vary from ABC’s methods will be
highlighted, and copies will be distributed to the appropriate processing departments.
Once the designated departments have reviewed the documents, they will sign in the
appropriate space, commenting if desired, and return to the Estimating department’s
Inbox. A completed “Contract and Specification Review” sign-off form (F-06) will
demonstrate a complete review.
3.2. Throughout the project, revisions to contract documents will be reviewed with the
original Estimator and the Project Coordinator to ensure compliance with the contract
documents. Questions back to the job owner or Engineer will be documented via RFI
(Request For Information) form, and an entry made to the RFI Log. The potential cost
and/or schedule impacts to the project will be determined
3.3. These subsequent reviews are documented by memo or other suitable means and
are routed with a new F-06 form to any function that is affected by the change to
inform and solicit input. The final result is filed in the job folder.
3.4. The Estimator will attach the completed F-06 to the Estimator’s budget sheet(s) and
place them in the job folder. The job folder is then furnished to the Project Coordinator
for project assignment.
3.5. The Project Coordinator will assign a Job Number to the project and make four copies
of the form (F-06) and re-distribute to all functions.
Revision
Effective Date
Contract Review
2
12/1/04
PR-06
Page 2 of 2
4. Quality Records



Contract Review form (F-06)
RFI (Request for Information)
RFI Log
Contract Review Procedure Revision History
Changed paragraphs are marked with a bar in the left margin. General descriptions of
changes are noted below.
No.
1
2
Date
11/15/04
12/1/04
Description
Adjusted ¶4.1.3 to include RFI generation
Added ¶4.5 to include documenting reviews after the intial review
This is a sample procedure to assist a firm as a reference in preparing their own procedures. It represents only one
approach to satisfying the requirements of this element. At a minimum, the firm must replace or insert titles and
describe responsibilities that reflect how the work is done at their facility. This editing is mandatory to comply with the
requirements of the AISC Certification Standard for Steel Building Structures.