August 19, 2013
Welcome Back! We hope you had a great summer and we look forward to working with you during the
coming school year.
The following points summarize changes or reminders that we hope will be helpful to you.

Risograph Service and Supplies: Just a reminder that Rhyme (V# 24023) is our current vendor
for ordering Riso equipment and supplies. For service, call Rhyme directly at 800-362-4333.

Purchases Needing Electrical Approval - Building Services is continuing to review all items that
plug into electrical outlets. If you are planning on making a purchase, submit an email to Joe
Anderson which identifies what your plan to purchase, where you plan to place it and if you
need any other related modifications to the building to accommodate your purchase. Once
Building Services completes their review, they will advise you and Purchasing of their findings.
DO NOT enter a req into Munis until this process has been completed, or it will be rejected.
More details on this procedure will be coming out from Building Services in the early fall.

Dell Punchout – Dell Premier Page has a slight navigation change. The quick link for “ink and
toner” is no longer at the top of the page. You will find it at the very bottom of the Premier
page as a GOLD colored icon: Ink & Toner. You will need to click on that button to find your
printer supplies.

Virco Classroom Furniture – To assist schools in identifying common classroom furniture
options we have created several ordering templates on our web site. You may use these as
worksheets to calculate costs and identify color/finish options that must be specified when
entering a MUNIS requisition. This information is posted on the following link:
https://admsvcweb.madison.k12.wi.us/staffonly

Administrative Services Staff Responsibilities: We will be posting a list of our department staff
members and their responsibilities on our intranet page. We have also included this
information in this update.
Administrative Services Department (2013-2014)
Pflaum Road
Name & Contact
Title
Information
Director –
Administrative
Services
Assistant Director –
Administrative
Services
Transportation Services
Special-Alternative
Transportation
Coordinator
Purchasing Fax: 204-0375
Transportation Fax: 204-0345
Major Vendors
Support Focus Area
(if applicable)
Mary Teppo
mteppo@madison.k12.wi.us
663-5931
Mick Howen
mjhowen@madison.k12.wi.us
663-5287
Directs overall operation, budget and
administration of all areas within the
Administrative Services Department.
Transportation Contract Management
Purchasing Bids/RFP Documents
Purchasing Card Program Manager
Jeff Fedler
jfedler@madison.k12.wi.us
663-5288
Transportation coordinator for:

Special Ed Transportation

Homeless/Alternative
Transportation (Shuttle)
Reviews/processes transportation
invoices
4K-Regular
Transportation
Coordinator
Program Assistant
Purchasing Services
Purchasing –
Lead Clerk
Purchasing –
Administrative Clerk
Purchasing –
Administrative Clerk
De’Kendrea Stamps
dbstamps@madison.k12.wi.us
442-2898
Sandra Mell
smell@madison.k12.wi.us
442-2897
Barbara Scholl
bscholl@madison.k12.wi.us
204-6803
Dana Scheel
dsscheel@madison.k12.wi.us
204-6802
Deb Thompson
dkthompson2@madison.k12.wi.us
204-6804
Processes parent contract information
Transportation focus on:

Regular Education
Transportation

Madison Metro Transit

4K Transportation
Dean Aini
faini@madison.k12.wi.us
204-6811
Badger Bus Lines
Kobussen Buses
Reviews/processes transportation
invoices
Transportation for TEP students
Purchases library materials,
technology, major equipment
purchase/lease and maintenance
programs,
Provides backup support for
Purchasing Card issues
Purchases furniture, non-capital
equipment and consumable supplies,
early childhood supplies and
equipment, athletic equipment,
musical instruments
Coordinates surplus materials
procedures
Purchases office supplies, most
“CRLM” materials, books, book rebinding, magazine and newspaper
subscriptions
Processes fixed asset information
Purchasing – Media
Processing Clerk
Badger Bus Lines
Kobussen Buses
Madison Taxi
Union Cab
Green Cab
Receives/inspects all library materials,
processes library materials as required
CDW-G, Best Buy
Gov’t & Education,
Dell, Apple, Ricoh,
Shadow Fax, Follett
and Baker & Taylor
School Specialty,
Sax, Demco, Nasco,
Lakeshore Learning,
Virco, Target
Commercial Interiors,
Gopher Sports
Staples, Pearson,
Delta Education,
Cengage Learning,
Heinemann, TCI,
Interstate, EBSCO,
Scholastic, National
Geographic
Title
Materials Services
Materials Services
Supervisor
Stock Clerk
Materials Handling
Clerk
Name & Contact
Information
Support Focus Area
Mary McKenzie
mlmckenzie@madison.k12.wi.us
204-6686
Supervises Central Receiving and
Warehouse, Printing Services, Mail
Services and daily delivery services
Gary Kuchar
gkuchar@madison.k12.wi.us
204-6805
Jim Pharo
jpharo@madison.k12.wi.us
204-6684
Coordinates permanent record storage
Receives/inspects all incoming
shipments, tags/records fixed assets,
pulls stock inventory for requisitions
Processes incoming/outgoing U.S. Mail
for Doyle, Pflaum and MSCR locations,
processes interdepartmental (school)
mail
Provides assistance to Stock Clerk as
activity requires
Equipment Operators
Mike Ruhde
204-6805
Mark Kempfer
204-6805
Printing Services
Press Operators
Bindery Clerk
Kris Hartman
Paul Olson
Todd Strommen
204-6687
Marty Goudreau
204-6687
Provides assistance to Printing Services
as activity requires
Provides scheduled daily delivery
services to schools/locations
throughout the District
Major Vendors
(if applicable)