Name ________________________________________________ Period _______________________
Saving Files:
lastname lessonname Ex: Smith Lesson2
Send to Drop Box:Button\SaveAs\Shared\Common\Lab325\
DropBox\Ms.Lambert\Period#\Assignment Folder Name
PERSONAL-BUSINESS LETTERS
BUSINESS LETTERS (Block)
Personal-Business Letter – A letter written by an
individual to deal with business of a personal nature.
Business Letter – A letter written from a person in a
business on company letterhead.
Format check list
Format check list
1. Margins: T=2”, L=1”, R=1”, B=1”
2. QS (Quadruple Space) (4)
a. After Date
b. After Complementary Close (for signature)
3. Mixed Punctuation
a. colon (:) after Salutation
b. comma (,) after Complimentary close
4. Check Line Spacing rules:
a. After letter address
b. After salutation
c. After the body
d. After writer’s name and/or job title.
5. Single space body. Double space between paragraphs.
6. Block Format (no Indents for new paragraphs)
7. 2 spaces after period at end of sentence.
8. Only press enter at end of paragraphs. Use wordwrap.
9. Enclosure notation if necessary.
10. Spell Check
1. Margins: T=2”, L=1”, R=1”, B=1”
2. QS (Quadruple Space) (4)
a. After Date
b. After Complementary Close (for signature)
3. Mixed Punctuation
a. colon (:) after Salutation
b. comma (,) after Complimentary close
4. Check Line Spacing rules:
a. After letter address
b. After salutation
c. After the body
d. After writer’s name and/or job title.
5. Single space body. Double space between paragraphs.
6. Block Format (no Indents for new paragraphs)
7. 2 spaces after period at end of sentence.
8. Only press enter at end of paragraphs. Use wordwrap.
9. Enclosure notation if necessary.
10. Spell Check
MEMORANDUMS -- MEMOS
Memos – (interoffice memorandums) are written
messages used by employees within an organization to
communicate with one another.
Format check list
1.
Margins: T=2”, L=1”, R=1”, B=1”
2.
Guide Words
All Caps, Double Space between guide words.
3.
Format check list
1.
2.
4.
Single space body.
5.
Only press enter at end of paragraphs. Use wordwrap.
6.
Double space between paragraphs.
7.
2 spaces after period at end of sentence.
8.
Reference initials if needed
Lowercase , no punctuation
Margins: T=1”, L=1”, R=1”, B=1”
Header and page number: ((insert/header & footer
group/page number/current position/plain )
a.
b.
3.
Last Name and Page # are right aligned
Every page is numbered, including page 1
Line Spacing – double space entire report (CTRL2) or
(Paragraph Group/Indents&Spacing/LineSpacing/Double
Subject line
All Caps
9.
MLA REPORTS
The Modern Language Association (MLA) report style is
often used to document and format students’ papers.
4.
Report Identification: keyed at left margin on page 1
Writer’s name
Instructor’s Name
Course Title
Date – day month year
Report Title – a double-space below the date and is
centered.
a.
b.
c.
d.
5.
6.
Indentation and long quotations:
a.
b.
7.
Enclosure notation if needed.
Works Cited (references)
a.
10. Spell Check.
b.
c.
8.
first line of each paragraph indented 0.5” (TAB)
long quotations (4+ lines) indented 1”
(Home/paragraph/indents/left/1”)
Key Works Cited on separate page (CTRL+ENTER)
using same margins and header as body of report
Center Works Cited in title case at the top margin
Double-space below the title and list references in
alphabetical order by authors’ last name—double
space the list and use hanging indent
(Paragraph Group/Indents & Spacing/Special/Hanging)
Spell Check
MEMORANDUMS -- MEMOS
MLA REPORTS
Memos – (interoffice memorandums) are written
messages used by employees within an organization to
communicate with one another.
The Modern Language Association (MLA) report style is
often used to document and format students’ papers.
Format check list
1.
2.
1.
Margins: T=2”, L=1”, R=1”, B=1”
2.
Guide Words
3.
All Caps, Double Space between guide words.
4.
Subject line
5.
All Caps
6.
Single space body.
7.
Only press enter at end of paragraphs. Use
wordwrap.
8.
Double space between paragraphs.
9.
2 spaces after period at end of sentence.
10. Reference initials if needed
Format check list
Margins: T=1”, L=1”, R=1”, B=1”
Header and page number: ((insert/header & footer
group/page number/current position/plain )
a.
b.
3.
Last Name and Page # are right aligned
Every page is numbered, including page 1
Line Spacing – double space entire report (CTRL2) or
(Paragraph Group/Indents&Spacing/LineSpacing/Double
4.
Report Identification: keyed at left margin on page 1
Writer’s name
Instructor’s Name
Course Title
Date – day month year
Report Title – a double-space below the date and is centered.
a.
b.
c.
d.
5.
6.
Indentation and long quotations:
a.
b.
7.
Works Cited (references)
a.
11. Lowercase , no punctuation
b.
c.
12. Enclosure notation if needed.
13. Spell Check.
8.
first line of each paragraph indented 0.5” (TAB)
long quotations (4+ lines) indented 1”
(Home/paragraph/indents/left/1”)
Key Works Cited on separate page (CTRL+ENTER)
using same margins and header as body of report
Center Works Cited in title case at the top margin
Double-space below the title and list references in
alphabetical order by authors’ last name—double
space the list and use hanging indent
(Paragraph Group/Indents & Spacing/Special/Hanging)
Spell Check
Name ________________________________________________ Period _______________________
Saving Files:
lastname lessonname Ex: Smith Lesson2
PERSONAL-BUSINESS LETTERS
Send to Drop Box:Button\SaveAs\Shared\Common\Lab325\
DropBox\Ms.Lambert\Period#\Assignment Folder Name
BUSINESS LETTERS (Block)
Personal-Business Letter – A letter written by an
individual to deal with business of a personal nature.
Business Letter – A letter written from a person in a
business on company letterhead.
Format check list
Format check list
1. Margins: T=2”, L=1”, R=1”, B=1”
2. QS (Quadruple Space) (4)
a. After Date
b. After Complementary Close (for signature)
3. Mixed Punctuation
a. colon (:) after Salutation
b. comma (,) after Complimentary close
4. Check Line Spacing rules:
a. After letter address
b. After salutation
c. After the body
d. After writer’s name and/or job title.
5. Single space body. Double space between paragraphs.
6. Block Format (no Indents for new paragraphs)
7. 2 spaces after period at end of sentence.
8. Only press enter at end of paragraphs. Use wordwrap.
9. Enclosure notation if necessary.
10. Spell Check
1. Margins: T=2”, L=1”, R=1”, B=1”
2. QS (Quadruple Space) (4)
a. After Date
b. After Complementary Close (for signature)
3. Mixed Punctuation
a. colon (:) after Salutation
b. comma (,) after Complimentary close
4. Check Line Spacing rules:
a. After letter address
b. After salutation
c. After the body
d. After writer’s name and/or job title.
5. Single space body. Double space between paragraphs.
6. Block Format (no Indents for new paragraphs)
7. 2 spaces after period at end of sentence.
8. Only press enter at end of paragraphs. Use wordwrap.
9. Enclosure notation if necessary.
10. Spell Check