Microsoft® Excel 2003 Advanced © 2004 Stoke on Trent College All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, without prior written permission of the publisher. Excel 2003 Advanced Wendy Wiggins Page 1 Excel 2003 Advanced VLOOKUP AND HLOOKUP When discussing absolute cell addressing, we looked at the issue of cells in an Input area as being suitable for using the absolute facility. For a larger list of items, it may be more useful to use the LOOKUP Functions in Excel – VLOOKUP and HLOOKUP (Vertical and Horizontal Lookup tables). The input area consists of a table with the item name or a code as the first column or row. Other columns or rows can be details such as description of the goods, price and discount rate. It is important to ensure that the first column is sorted into ascending alphabetical/numeric order. A 1 2 3 Cash Order 4 Order Value: 5 Discount 6 Net Value 7 8 Credit Order 9 Order Value: 10 Discount 11 Net Value B C D E Discount Lookup Table Order Value 0 500 1000 5000 10000 600 10% Cash 5% 10% 15% 20% 25% F Credit 0% 5% 10% 15% 20% In this example the formula in the Discount cell is =VLOOKUP(B4,D4:F8,2) This says: Using the V(ertical)LOOKUP function [data in columns](find the value in Cell B4, looking in the range D4:F8, column 2). Excel goes to the first column of the range D4:F8 (this can be a named range) and looks for the value shown in cell B4. It finds the next value above the required one (1000) and returns one row (500). Once in that row, it looks across to the column number 2 (Cash values) and inserts that data in the Discount cell (B5). If you decide to name the table, do not include the column or row headings in the named range. The example of a LOOKUP table above has data arranged in columns (VLOOKUP). It is also possible to have a Horizontal (HLOOKUP) table, with the data arranged in rows: Order Value 0 500 1000 5000 10000 Cash 5% 10% 15% 20% 25% Credit 0% 5% 10% 15% 20% Wendy Wiggins Page 2 Excel 2003 Advanced As we have seen, the LOOKUP function searches to the row above PMT and other financial functions Group and Outline Sub Totals Auditing Worksheets Pivot Tables and Pivot Charts Goal Seek Manager Solver Macros Filtering and Sorting Data Sort, AutoFilter, Advanced Filter and Data Forms Importing part of your worksheet and a chart into a word report, Creating links to other worksheets/books Wendy Wiggins Page 3