JOB DESCRIPTION -
CONTROLLER: DEBTORS
JOB SUMMARY
To ensure the timeous collection of the banks debtors’ book in order to optimise cash flow,
minimize risk and reduce outstanding debtor’s book to an acceptable level. To ensure the
company policies and procedures are adhered to in respect of handling debtor accounts. To
timeously alert the management to potential collection problems.
KEY PERFORMANCE AREAS (KPAS)
Customer Service
– Engage with Debtors on a professional manner
– Follow up on all Debtors enquiries received
– Resolving daily Debtors queries and ensuring query resolution register is maintained
Administration
Daily:
Responsible for the following:
– Capturing of Bank Phoenix Movements
– Daily posting and clearing of the intersystem
– Daily posting and clearing of bank accounts
– Follow-up on debtors related issues and the tracking thereof
Month-end
Responsible for the following:
– Preparation and posting of intercompany invoicing
– Preparation and posting of rental income invoices
– Clearing of intercompany control accounts
– Preparation and distribution of debtor’s statements
– Preparation of monthly standard invoices
– Preparation of Endowment Policy: Interest Received
– Preparation of Santam Interest Journal
– Clearing and balancing of internal accounts:
o Petty Cash
o Fuel Accounts
Other
– Debtors reconciliations
– Maintaining debtors files and supporting documentation
– Daily / Weekly / Monthly Reporting to management on outstanding debtors
Financial
–
–
Ensure debtor collection are in line with the agreed budget process, i.e. timeframes
Supply input to the annual budget process and highlight monthly fluctuations
timeously
CORE COMPETENCIES:
•
•
•
•
•
•
•
Adhering to principles & values
Working with People
Analyzing
Planning and Organising
Delivering Results and Meeting Customer Expectations
Following Instructions and Procedures
Entrepreneurial and Commercial Thinking
EXPERIENCE/KNOWLEDGE & SKILLS
• 3-5 years working experience in debtor’s collection
• SAP knowledge will be a strong advantage
• Strong in collecting outstanding debtors
• Strong understanding of the debtors function
• Excellent reconciliation skills for complex accounts
• Must be able to communicate well internally and with customers
• Must be highly organized and able to plan him/herself
• Computer literate
• Able to communicate verbally and in writing in English and Afrikaans
• Strong interpersonal and communication skills
• Highly administrative and debtor focused
• Structured and organised approach
• Self reliant, flexible, energetic, confident
• Strong resistance to pressure
QUALIFICATION
• Grade 12
• A bookkeeping/accounting qualification will be of advantage