Procedure 1220
OPERATING PRINCIPLES
Responsibility
President
Pres./Members
Pres./Vice Pres.
President
Pres./Members
Members
President
Members
President
President
PRE-MEETING ACTIVITIES:
1. Preparation of the agenda
a. Consult with the superintendent on agenda items.
b. Receive agenda item requests from members.
c. Review items placed on the consent agenda. Generally,
matters of a routine nature will be considered
appropriate. Resolutions, change orders, and items of
major expenditure will be considered inappropriate.
d. Establish a timeframe for meetings (convening and
adjourning). Place suggested times on the printed
agenda.
2. Communication
a. Consult with members in the identification of items on
the agenda which will require a unanimous vote.
It has been suggested that a vote be unanimous if the
matter:
1) Reflects board philosophy.
2) Pertains to established goals of the district.
3) Supports general policy.
4) Is global in nature.
5) Is major in impact to district management or
education.
6) Affects credibility with the public.
b. Advise the president of individual position on an issue
in advance of the meeting.
CONDUCTING BOARD BUSINESS:
1. Announcements
a. State the timeframe for the meeting.
1) Inquire of members if there is any agenda item
which will require lengthy discussion. Establish
limits for discussion.
2. Discussion
a. Recognition
1) The president will recognize each speaker.
2) The president will preserve each member's right of
personal privilege. No board member who has been
recognized will be interrupted by any person except
by his or her own consent to yield.
3) The president will declare any speaker "out of
order" if he or she has not been recognized.
OPERATING PRINCIPLES - Page 2 of 2
President
President
President
Members
President
President
Procedure 1220
b. Recess
1) The president will recess the meeting if a debate is
obviously unyielding or unwieldy to allow members
time to interact or clarify with other individuals to
bring the matter to resolution.
c. Limit debate
1) The president will close discussion when it has
been determined that all relevant factors have been
offered for consideration.
3. Voting
a. The president will:
1) Restate the motion.
2) Call for the vote.
3) Verbally cast a vote.
4) Request a roll call vote:
a) At random.
b) Reserve the privilege of voting last.
5) Announce the vote (e.g., unanimous, 3-2).
6) Announce the disposition of the motion (passes or
fails).
b. The members will:
1) Cast a verbal vote clearly.
2) Cast a roll call vote when recognized by the president.
3) Act responsibly when dissenting against the
majority.
POST-MEETING ACTIVITIES:
1. Implementation
a. Assist with documentation, etc., required for implementation of board action.
b. Explore and research at direction of board.
c. Schedule meetings as specified.
2. Monitor
a. Generally be aware of progress toward stated goals.
Administrative Procedures
Bethel School District #403
P1:8-24-89