Virginia Commonwealth University
Monroe Park Campus Student Government Association
Student Senate Meeting Agenda
Monday, September 17th, 2012
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SENATE MEETING AGENDA FOR 9.17.12
I. Call to Order
a.
Welcome
b.
Roll Call
c.
Approval of Agenda Motion: Mame Adjei Second: Christina Dang Vote unanimous
d.
Approval of Minutes Motion: Stephanie Browne Second: Chris Straus Vote unanimous
II. Introduction and Reports
Officer Reports
1.
2.
3.
Chair – Katheryn Witt
a.
If you are doing office hours please sit in the front of the office and be visible!
b.
There was a bill passed last semester saying you may NOT pass around SGA packets during
senate.
c.
Please read over your documents (guidelines,bylaws, ie) and if you have any questions please
contact her!
d.
If you are coming in late please sign in with Becky Posten.
Vice-Chair – Tiffini Smith
a.
Please start getting your legislative juices flowing! Write bills and do research! We need to make
a change for the student body and make an impact.
b.
If you want to put something on the agenda please email Kate by 2PM on Friday.
c.
No one should be leaving senate early! Please stay for the entire time. If we start seeing you
make a habit of this we will start making them count as absences.
Clerk – Rebecca Posten
a.
We use office hours to prove that we are using the office, and if not we could potentially lose the
office! Please do your office hours and thank you to those who did do your office hours.
III. New Business
a.
New Degree Audit Program – Seth Sykes
i. The university has invested a lot of money into this new program called Degree Works. It
will show you what you need to do to graduate. It will not replace your advisor but will make
it easier to help you see what you need to do to graduate. They are doing research now to
make sure that this program works correctly and will advise everyone accordingly. Once
research is complete the advisors will be introduced to the program in October and trained
on how to use it. Then the advisors will present it to the students. This program will give you
a summary on what classes you need to take, what your GPA is, and how close you are to
graduating. He is very excited for this new program and is confident that it will work! This
program will be implemented for student use in January 2013. This program will work for
double majors, minors, and undergraduate certificates. Also will show transfer credits, list
the name of the class that you took at the other institute, as well as the name of the
equivalent class at VCU. The view of the program looks a lot better than the old program, it
shows pre-reqs that need to be taken before taking certain classes, it shows you a “line” on
how close you are to graduating, and it will list what you still need to complete. It is in the
plan to include when classes will be offered. Will also include a way for potential transfer
students to plug in what classes they are currently taking and how there credits will transfer
to VCU. Please spread the work about this new program, talk to your advisor about it, and
Virginia Commonwealth University
Monroe Park Campus Student Government Association
Student Senate Meeting Agenda
Monday, September 17th, 2012
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use it!
1.
b.
Motion to extend time by three minutes: Kate Witt Second: Tiffini Smith Vote
unanimous
University Committee Updates – Vice President Ryan Garnowski
i. There are university sponsored committees that use classified staff to sit on these
committees. Ryan sits on the University council and they are currently working on the Quest
for Extinction Plan. There is a website that you can go to and let us know your ideas.
Please go to this website and let us know if you have any feedback! The website is
future.vcu.edu.
c.
Localist Discussion – Chairman Andrew Thune
i. Andrew had an online meeting with Tom Nelson who works with the Localist. He wants to
create an event page for us that has trending events that would be going on at our campus.
You can add events and see who is going to an event or who is not. Any organization can
use this website. Different schools use this kind of website and he can tailor this website to
however we would like. It would be a great way to show where all events are taking place at
or what events are even taking place in a given day. This website would replace the VCU
calendar of events. He wants to know if we think the students would use it. It would help
students become more involved in school events. It would cost about $1.50 per student.
1.
d.
Motion to extend time by three minutes: Stephanie Browne Second: Amani
Walker Vote unanimous
S.B. 04 201213 Funding Bill Number 3- Chairman Chris Strauss
i. Presented the groups that requested money and how much was granted. Groups included
were Tiranga, Emerging Health Care Leaders, United 2 Heal, Student Hip-Hop
Organization, Yu Gi OH Club, and Gamma Iota Sigma. Total amount funded was $9,963.
Two events were not funded. The bill is on Blackboard if you wish to look over it and have
any questions.
IV. Discussion and Voting
a.
Election of LICA Chair
i. Elections must be redone because no one motioned to do vote by voice, so Judicial did not
pass the election.
b.
1.
Motion to suspend the bylaws so we do not have to vote by ballot on LICA chair:
Kate Witt Second: Tiffini Smith Vote unanimous
2.
Motion to vote by voice on LICA Chair for Ahmad Kate Witt Second: Thasin S
Vote unanimous
S.B. 03 201213 Funding Bill Number 2-Chairman Chris Strauss
i. Only one edit was made. Everything else stayed the same. Guidelines are posted on
Blackboard.
ii. Motion to vote Kate Witt Second: Brian Armstrong Vote unanimous
c.
S.B. 01 2012-13 SGA Elections Date Correction Act-Chairwoman Amani Walker
i. No edits were made.
ii. Motion to approve Amani Walker Second: Christina Dang Vote unanimous
d.
Student Life Committee Guidelines-Chairwomen Mame Adjei
i. Amended the committee guidelines for Student Life. Added position for PR liason who
would serve as a liason between the PR committee and Student life Committee. Must
attend at least one PR committee meeting per month. Guidelines are posted on
Blackboard.
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Virginia Commonwealth University
Monroe Park Campus Student Government Association
Student Senate Meeting Agenda
Monday, September 17th, 2012
ii. Motion to approve: Mame Adjei Second: Chris Straus Vote unanimous
e.
Public Relations Committee Guidelines- Chairman Brian Armstrong
i. Added Instagram and Tumblr to the guidelines. Guidelines are posted on Blackboard.
ii. Motion to approve: Brian Armstrong Second: Kate Witt Vote unanimous
f.
Long Term Projects Committee Guidelines- Chairwoman Christina Dang
i. No edits were made
ii. Motion to approve: Christina Dang Second Kate Witt Vote unanimous
g.
Academic Affairs Committee Guidelines- Chairwoman Niyati Patel
i. No edits were made
ii. Motion to approve: Niyati Patel Second: Brian Armstrong Vote unanimous
h.
Information Technology Committee Guidelines- Chairman Andrew Thune
i. No edits were made
ii. Motion to approve Andrew Thune Second: Christina Dang Vote unanimous
i.
Elections Committee Guidelines- Chairwoman Amani Walker
i. Two edits were made. First one being dates as to when elections will be taking place and
the second on the appearance of the ballot. Guidelines are posted on Blackboard.
ii. Motion to approve: Amani Walker Second: Kristina Ta Vote unanimous
V. Committee Reports
a.
Academic Affairs – Chairwoman Niyati Patel
i. Went over the unification of SGA. Did an advising discussion on add/drop extension.
Considering drafting a bill to propose to extend it by one or two days.
b.
Appointments – Chairwoman Stephanie Browne
i. Will be going over committee guidelines again. Will be discussing clothing drive coming up.
Will be discussing interview discussions as well.
c.
Appropriations – Chairman Christopher Straus
i. Spoke about bylaws, will be speaking about appropriate funding for some groups.
d.
Elections – Chairwoman Amani Walker
i. Had elections of committee officers. Spoke about mock elections and advertising senate
elections during mock elections. SGA packets are due this Wednesday at 5pm. They will
not be accepted late.
e.
Information & Technology – Chairman Andrew Thune
i. Went over the Localist stuff today and will be reporting back to his committee with Senate
feedback. Looking into getting new computers for the office.
f.
Long Term Projects – Chairwoman Christina Dang
i. Covered what they wanted to do for the rest of semester at the last meeting. Spoke about
getting a football team and emerging leadership program that has come up, which could
possibly lead to leadership being a major.
g.
Legislative Issues & Civic Action (LICA) – Ahmad Mahmoodi
i. Meetings are at 9PM on Sunday night.
h.
Public Relations – Chairman Brian Armstrong
i. Last meeting they made an advertisement for the mock election and the election for the
senators. It looks great and will be emailed out to everyone soon!
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i.
Virginia Commonwealth University
Monroe Park Campus Student Government Association
Student Senate Meeting Agenda
Monday, September 17th, 2012
Student Life – Chairwoman Mame Adjei
i. Last meeting they spoke about guidelines, elected committee positions, and spoke about
projects that they want to get started. Please attend meetings and if you can not attend
them please let Stephanie Browne know!
VI. Bill Assignments
a.
SB04 is going to go back to appropriations.
VII. Announcements
a.
Tiffini Smith- If you got your phone snatched it was a message to let you know that you need to
put your phone away while we have guest speakers. If you are sleeping you will be asked to
leave and it will be counted as an absence.
b.
Niyati Patel- meeting is in the SGA office at 5PM on Wednesday.
c.
Stephanie Browne- First part of the election video will include members of SGA sharing what we
do!
d.
Kate Witt- If you come in late please check in with the clerk. If you consistently come in late it will
start to count as an absence. If you have any links that you need pulled up during your
presentation please send it to Kate before so we can have it pulled up before the meeting starts.
VIII. Adjournment Motion: Andrew Thune Second: Thasin S Vote unanimous