matrix for documenting job skills
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MATRIX FOR DOCUMENTING JOB SKILLS Job Code Number: Job Title: Date: The purpose of this matrix is to determine the minimum primary skills required for each job. Please select from the primary activities listed those that are instrumental in performing the job. Applicants that do not meet the minimum skill level will not be considered for the position. Please mark with an x the overall work experience, education, organizational structure, and office equipment skills needed to perform this job. OVERALL WORK EXPERIENCE Check minimum required to perform job, which you would consider hiring 0 – 3 months 3 months – 1 year 1 year – 3 years 3 years – 5 years 5 plus years EDUCATION Note the minimum education required to perform the job, not the preferred level of education. No formal education/training required Limited training acquired through high school education (Diploma or GED) Specialized education/training normally acquired through up to 18 months (Certificate) Formal of 18 to 36 months (AS) Formal program of 4 years (e.g. BS) Education/training beyond 4 year program but less than formal advanced degree Post Graduate degree recognized field of specialization (MS, Ph.D.) Other (specify) _____________________________________________ ORGANIZATIONAL STRUCTURE CONTACT WITH OTHERS – Please check all groups with whom at least 10% of time will be spent. Department staff Organization-wide staff Senior Management Board of Directors Vendors / Suppliers Clients / Customers Government Agencies Others-Pharmaceutical Monitors___________________________________ DIRECTION OF OTHERS – Which category best describes the direction of others? None – provide no direction of others Lead – provide guidance and review work of others Supervisor – have formal supervisory responsibilities Trainer – primary responsibility is training others Professional – have project management responsibilities Management – manage a functional area Department Head – direct activities of department Multi-department – direct activities of multi-departments Organization-wide – oversee all or most activities of organization OFFICE EQUIPMENT (Must have a working knowledge) PC Fax machine Omni-reader Copier Multi-line phones Cash Register OTHER REQUIREMENTS Valid Indiana Driver’s License Proof of vehicle insurance 10 Key adding machine / Calculator Switchboard / PBX Postage meter Dictation / Transcription machine Check encoding equipment OSHA RISK FACTOR (Will be filled out by Employee Health Nurse) 1 Can come in contact with blood and body fluids on a daily basis 2 Can come in contact with blood and body fluids on an unplanned basis 3 Almost never comes in contact with blood and body fluids PROTECTED HEALTH INFORMATION (PHI) EXPOSURE RISK FACTOR (Will be filled out by Human Resources) 1 Reads and/or uses PHI 2 Sees or has PHI pass through hands on a regular basis 3 Occasionally sees or has PHI pass through hands 4 Almost never sees PHI Job Code: In the box provided to the left of each skill listed in the remaining sections, please enter the following number according to key below: 0 No minimum experience, will train for this skill 3 3 – 5 years experience minimum for this skill 1 3 months to 1 year experience minimum for this skill 4 5 + years experience minimum for this skill 2 1 – 3 years experience minimum for this skill OFFICE SKILLS KEYBOARDING Correspondence Legal Manuscript Medical Technical Data Entry Machine Transcription MEDICAL CLERICAL Collections Insurance claims filing Medical coding Medical records filing Medical records management Medical record release OFFICE PROFESSIONAL Accts. Payable processes Accts. Receivable processes Bookkeeping Customer Service Payroll processing Purchasing (Buyer) Filing Proofreading Shorthand Collection call/Patient Inquiry Presentation skills SOFTWARE APPLICATIONS Word Processing •Microsoft Word Desktop Publishing •Powerpoint •Microsoft Publishers Spreadsheet Applications •Microsoft Excel Database Applications •Microsoft Access Other HMO Claims Processing Worker's Compensation OTHER Windows 98/2000 Ceridian (HR/Payroll System) Timekeeping System Email / Calendar Graphics Applications Accounting Systems Monarch Lab Information System - ALG Medical Billing System Scheduling System FAS (Fixed Asset Software) SmartTalk Telephone System Accounts Receivable Epic (appropriate modules of EPIC will be trained based on job duties) Medical terminology Medicare/Medicaid processing JOB SPECIFIC SKILLS IS Programming / Lang. HMO Claims Proc. Softwr. SQL Cobol Assembler C++ Crystal Reporting Scripts NETWORK/OS Unix Novell NT VSE Windows-based applications MPE ACCOUNTING Accounting Theory IRS Regulations Sales & Use Tax Law HOUSEKEEPING Automatic floor machine Commercial vacuum Trash Compactor Commercial Cleaning MAINTENANCE Precision with tools Lock installation / repair Commercial repair Mechanical Electrical Plumbing HVAC Carpentry OTHER OSHA guidelines HR Law CLIA 88 Regulations Standard Lab Practices Federal Regulations State of Indiana Regulations HCFA / Medicare Regulations COBRA, ERISA, Statutory Reg. Worker's Comp. Laws & Reg. HEALTH AND MEDICAL In addition to entering the years of experience, if certification is required please place an x in the “Certification Required” box. Certification Required Years of Experience TECHNICAL ACLS Certified CPR Central Sterilization Technician Certified Respiratory Therapy Technician Echocardiogram Technician EEG Technician EKG Technician PACS/RIS Physical Therapy Aide Pharmacy Technician Phototherapy Technician Physician’s Office Laboratory Technician NURSING Certified Opthalmic Assistant Licensed Practical Nurse Medical Assistant Advanced Practice Nurse Registered Nurse Surgical Technician Telephone Triage Nurse Certification Required Years of Experience MEDICAL PROFESSIONAL Athletic Trainer Audiologist Dietitian Dosimetrist Mammography Technologist Occupational Therapist Optician Optometrist Registered Respiratory Therapist Pharmacist Physical Therapist Physicist Radiation Physicist Radiation Therapist Radiology Technologist Speech Pathologist Ultrasound Technologist LABORATORY Medical Technologist Medical Laboratory Technologist PROFESSIONAL Certified Public Accountant Certified Purchasing Manager Phlebotomist Specimen Processing OTHER (specify)
