INSTALLING FAMILY TREE JOURNAL
BACKUP
The first order of business before you use this (or any program) is to
create a backup copy of the disk(s).
(If you are using a floppy disk system insert your MS-DOS system disk in
drive A.) Use the normal procedure to bring your computer up to the
prompt.
If you have 2 floppy disks type:
DISKCOPY A: B: <ENTER>
If you have 1 floppy disk type:
DISKCOPY A: A: <ENTER>
The DISKCOPY program will instruct you to insert the source (original
FAMILY TREE JOURNAL ) disk and the destination (blank) disk into the
appropriate disk drive. It is a good idea to put a write protect tab on
the original but not on the copies since the program will write data
files to them. Put the original disks in a safe place and use the backups as working disks for all operations from now on.
If you will be installing the program on floppy disks, you will need to
format a supply of diskettes before starting the installation process.
For a system that has only floppy drives you will need 4 blank disks.
Use the normal procedure to bring your computer up to the prompt. Insert
disk #1 disk into drive A and type A:<ENTER>.
Type:
INSTALL<ENTER>
to install Family Tree Journal onto your system.
As new features are added, the size of programs grow larger. Because of
the many enhancements to the current version of Family Tree Journal, a
hard disk is highly recommended.
It is not possible to run this version of FAMILY TREE JOURNAL from only
one 360K floppy disk. There is not enough space on the program disks for
data files.
If you have a system that only has two floppy drives (and no hard
drive), you should use the A drive for the program disks and the B drive
for your data files.
UPDATING FROM AN EARLIER VERSION
The data files from earlier versions of FAMILY TREE and FAMILY TREE
JOURNAL are fully compatible with this, and future versions of the
program. This means that you do not have to perform any conversion on
previously entered data in order to use it on FAMILY TREE JOURNAL.
OTHER INSTALLATION CONSIDERATIONS
During execution, the program may have more than 8 files open
simultaneously. This is the normal maximum for MS-DOS. If you are running FAMILY TREE JOURNAL and some other function in the system also has
files open, you may experience some problems. I mention this early because it produces some of the most mystifying bugs that have been
reported to me. This can occur if you have a utility in your
AUTOEXEC.BAT file that stays resident when you boot your system such as
one of the "menu" or "window" programs. CONFIG.SYS will allow you to
increase the default. Increasing the number of files that may be opened
is a relatively harmless operation that does not degrade the operation
of your computer at all (and in this instance, actually will improve
it!) The only price you pay for this change is a few extra bytes of
memory that are used by the system. I recommend that you make FILES=20
(or more). See your MS-DOS manual for information on CONFIG.SYS. (You
must restart your system after making any changes to CONFIG.SYS before
they will work.)
PRINTER REQUIREMENTS
FAMILY TREE JOURNAL will work with any printer that can be used by your
computer. You may have to experiment a little in order to align the
paper properly. Different printers treat <CARRIAGE-RETURN> and <LINEFEED> characters differently. You may have to change the option switches
on your printer to make the lines properly spaced. The program assumes
that you are using 8 1/2" X 11" paper and that your printer will print
66 lines of up to 80 characters per line. This is the standard for most
printers. If your paper is aligned correctly, there will be equal margins on both the left and right side of each sheet and the page number
should be centered near the bottom. The program will allow you to select
the type of printer you will be using to further enhance your printouts.
This page layout allows you to punch the paper and use binders to form a
book. Most copy machines will also accept this size paper to allow you
to make copies for your relatives. I would like to have provided a way
to print charts that would extend more generations but the size of the
paper was the limiting factor. Each generation of ancestors doubles the
number of names needed and each generation of descendants produces an
arbitrary number of people. I found that 4 generations of ancestors
would fit on one page without too much crowding and used 4 generations
of descendants just to make things symmetrical.
NOTE Many printers now available are equipped with a variety of fonts.
You must use a "nonproportional" or "mono-spaced" font, otherwise, your
printouts will be skewed. This is especially apparent when you print the
charts and time-line.
PROGRAM OVERVIEW
GENERAL
Before you begin, here is a brief synopsis of the information that you
will need. In order to build genealogical charts, the minimum information required for each family member is the individual's name and the
name of their parents. For each person, you should also try to find the
names of spouses, dates of birth, death and marriage, and the places
where these events occurred. You must enter this information separately
for each individual. All other relationships between them is
unimportant. You will not find entries for children or brothers and
sisters. The program will determine those relationships.
STARTING FAMILY TREE JOURNAL
If you are using floppies, insert the FAMILY TREE JOURNAL disk into
drive A and type A:<ENTER>. If you are using a hard disk, change your
working directory to the one containing the FAMILY TREE JOURNAL program.
Start the FAMILY TREE JOURNAL program by typing:
FTREE<ENTER>
The first time you start FAMILY TREE JOURNAL (and as long as your file
name is set to SAMPLE10 ) you will be asked if you want to print
instructions.
After answering the question (and possibly printed instructions), a
setup screen will appear. The first time you use the program, you should
leave the default information as it is. You can always come back and
change it later.
In the setup screen you are asked for a file name to use for your data
files. I recommend that you use a family surname such as "SMITH" or
"JONES" but you may use any valid file name including a drive
specification and full path name. This will allow you to use another
disk or sub-directory for your data files if you like.
Again, in this example we will use the name SMITH.
If you are using a separate data disk in the B drive, enter:
B:SMITH
in the prompt for the file name.
If you are using a hard disk, type:
SMITH
in the prompt.
This name will be used as the base name for the data files. (The program
supplies the extensions so type the name without any '.').
If you find that your data files have grown too large, you may use
another file name for a different branch of your family. There is no
limit, other than disk space, to the number of family branches that may
be entered.
This name will replace <FILE> in the references throughout this manual.
Included on the FAMILY TREE JOURNAL disk is a set of files called
"SAMPLE10". This is the initial default name that will appear in the
prompt. I suggest you use SAMPLE10 for practice before entering your own
data. (If your name happens to be Sample, you will have to erase these
files before you get down to serious business!)
The next prompt on the setup menu allows you to specify the format that
you prefer for entering dates. The default is month-day-year. If you
enter N to the prompt, the program will properly sort dates entered in
the day-month-year format. Only dates that you enter using a number for
the month are effected by this flag. Dates such as 6 FEB 1845 or FEB 6
1845 will both work regardless of the USA flag setting.
Printing is normally routed to your printer through the first parallel
port on your computer. This port is designated LPT1 or PRN. You may want
to direct the printouts to some other port or to a file. You can change
the destination to any of the following:
AUX
SCREEN
LPT2 or LPT3
FILE_NAME
The serial port
Your monitor screen
One of the other printer ports
Any file name
All subsequent printouts will then be directed to the destination that
you specify.
NOTE: If you specify a file name, you should be aware that the file will
be reopened each time that you start a new print operation and the previous information that may have been in that file will be lost!
Before you begin printing, you must specify the type of printer that you
are using. (Your printer must be able to print both upper and lower case
and recognize form feeds to be used with FAMILY TREE JOURNAL. Most
modern printers will qualify.) There are three basic type of printers
that FAMILY TREE JOURNAL supports:
Type 0 - "No frills" - this type will work on almost any printer. It
does not use any special graphics nor does it print bold face, underlined characters or italics.
Type 1 - Epson compatible - This type will work with most dot-matrix
printers that have the IBM extended graphic characters.
Type 2 - HP-PCL compatible - This type will work with most laser or
ink-jet printers that are designed for IBM's and compatibles. (Apple
LaserWriters were not designed to be IBM compatible so you will have to
use type 0 for LaserWriters and use Courier mode - not PostScript).
Two additional types are available that may be necessary for some
situations:
Type 3 - Epson compatible without IBM graphics - This type may be
necessary if you have a printer that uses the Epson escape sequences for
bold, italics and underline but does not contain the IBM graphic
character set. These printers were intended to be used with Apples,
Commodores, Radio Shack Color Computers, etc. but are sometimes equipped
on IBM's.
Type 4 - This type may be selected if you have a laser printer with
fonts that are not equipped with the PC-8 typeface. but does recognize
the HP-PCL escape sequences for bold, etc. Before you select this type,
carefully check your printer's documentation to see if there may be some
way to select the PC-8 typeface and use type 2 instead. The results will
be much better!
One additional comment, if your printer has several fonts, select one
that is nonproportional. Proportional fonts will produce skewed charts.
Some printers treat the ends of lines differently. The program will
change the way it terminates each line based on how you answer the next
question. There are also option switches in some printers that will
change the way they are handled. You may have to experiment a little if
you get double-spaced printouts. In addition to the normal genealogical
information for each individual, you may want to keep some miscellaneous
information about each one. Five optional fields are available for this
purpose. The first three headings will default to CAUSE OF DEATH,
OCCUPATION, and CHURCH AFFILIATION. Two others are available for anything you may like to record.
You may prefer to use some other statistics about your family. You may
add or change any of the five headings to whatever you prefer. Several
suggestions that I have received are CEMETERY or PLACE OF BURIAL,
TELEPHONE NUMBER, POLITICAL PARTY, etc. You may also use this to enter
such things as physical descriptions (color of hair, eyes, etc.),
schooling or educational background, hobbies, etc. I even had a suggestion that FAMILY TREE JOURNAL could be used to document the pedigree for
animals. I'm not sure that all the information would be appropriate for
this application (information about marriages might seem a little odd)
but, you could use these miscellaneous fields to record the registration
paper numbers, desirable traits etc. for show animals or to assist in
farm animal breeding.
FAMILY TREE JOURNAL consists of several programs that allow you to
input, edit, change, and print information. Since these functions are
quite complex, and because I wanted to create a program that would work
with minimum size systems, the main program is split into several
smaller programs that are executed from a file called FTREE.COM. This
method of operation produces some delays between functions while the
programs are swapped into memory from the disk.
For those users who will be using 360K floppy disks, some of the functions must be selected from the UTILITIES disk. You will be prompted to
insert the UTILITIES disk when you select the these functions.
DATA FILES
Seven data files are generated by FAMILY TREE JOURNAL for each different
family name that you specify.
<FILE>.DAT
<FILE>.NAM
<FILE>.GEN
<FILE>.BIO
<FILE>.REF
<FILE>.ADR
<FILE>.BBL
Setup information
Name list
Genealogical information
Biographies
References
Address book
Bibliography
Many of the functions create temporary files to do such things as sorting and editing. These files will have various names with the extension
.TMP. Most of the time, these files will be removed after the function
completes its task, but they may remain if the program terminates
abnormally.
All of the temporary files are written to the program disk even if you
are using a separate data disk. This means that you need quite a bit of
free space on the program disk. As a rule of thumb, the free space
should equal about 5 times the size of <FILE>.NAM.
EDITING DATA FILES
Since most customers have a favorite editor or word processor that they
feel comfortable with, it is important that you should not have to be
forced to use anything different when using FAMILY TREE JOURNAL. All of
the files generated by FAMILY TREE JOURNAL are ASCII. This means that
they may be edited using almost any editor or word processor. The main
requirement for editing FAMILY TREE JOURNAL files is that you must be
able to read and save the files in ASCII format. The documentation for
your editor should explain how to use ASCII format. Some word processors
may refer to ASCII by other terms such as "non-document" mode.
The file "INTRO.DAT" is a simple ASCII file that may be printed at the
beginning of your book. You may edit this one as you would any other
file. You may add as many lines as you like. The program will split the
file into more than one page if necessary so don't worry about page
length.
There are additional files that may be printed at the beginning of each
section of the book ("INTRO1.DAT, INTRO2.DAT" and "INTRO3.DAT"). These
files may be also edited in the same manner to customize your book.
You will probably prefer to use your own word processor to edit
biographies.
The program contains utilities to import and export ASCII files to and
from FAMILY TREE JOURNAL biographies.
If you center or justify text using the special word processor commands
for these operations, it may or may not be able to retain the centering
or justification when the file is saved in ASCII. Special fonts,
underlining, bold print and italics probably won't work. You will have
to experiment a little to see how your program deals with these things.
DATA INPUT
GENERAL
FAMILY TREE JOURNAL is designed to allow you to compile information
about your family. I tried to design the program to make it as easy as
possible for us humans to enter information and let your computer do the
tedious work of organizing and sorting your data. Certain keys on different keyboards are designated differently, depending on the
manufacturer. Throughout this manual you will see <ENTER>. This refers
to the key marked ENTER, RETURN or sometimes indicated with a picture of
a bent arrow. Other keys are indicated using the same format such as
<ESC>, <HOME>, etc. The designation <ARROW> refers to any of the four
keys marked with pictures of arrows, grouped together and located on the
right side of your keyboard. The <BACKSPACE> key is also sometimes
designated with a left arrow but is usually located on the main part of
the keyboard. These designations mean that you are to hit the appropriate key (rather than type the word).
Entering information for FAMILY TREE JOURNAL is quite easy. Here are
some of the things you'll need to know before you start.
Unlike many other genealogical programs, Family Tree Journal data is
structured around individuals rather than family group records.
In its most refined form, genealogy is simply the study of human
biology. Therefore, the only required information to produce a complete
family tree is that each individual must have one mother and one father.
With this information alone you may traverse through an entire family.
Family groups are produced dynamically by locating and grouping children
through parental linkages. Family Tree Journal does not record the sex
of any individual. The sex is implied when a person is recorded as a
father or mother which is loosely translated as husband or wife. (The
marital status of parents is a cultural linkage that sometimes tends to
confuse computers!)
Family Tree Journal allows you to add, delete or modify the information
for individual family members without regard to the impact that those
changes may have on a particular family group.
MAIN MENU SELECTIONS
The main menu serves as a "home base" from which you may select any of
the functions available in FAMILY TREE JOURNAL. Some of the selections
on the main menu will prompt you for additional information and then
begin the selected task, other selections will display an additional
menu from which you may select a specific operation, which may, in turn,
request additional information. In most cases, you can change your mind
and cancel the operation by typing an <ESC> and return to the previous
menu. The <ESC> key works fairly intelligently so that it will not cause
any mutilation of your data files. If you use it to stop printing, the
printing will normally stop after completing the current page, so you
will not always get an immediate response.
The Main Menu contains 4 selections. They are:
1
2
3
4
DATA ENTRY
PRINT UTILITIES
MISCELLANEOUS UTILITIES
ADDRESS BOOK
Selection 1 - DATA ENTRY
You will always start data entry from the individual information screen.
Data fields may display default data. If the default is your desired
response, then you can simply type an <ENTER> without over-typing the
default. The <INSERT> key will toggle between normal and insert mode.
(The cursor is full size in normal mode and half size in insert mode).
The left and right <ARROW> keys move between fields in normal mode and
move between characters within a field in insert mode. The <HOME> and
<END> keys move between the beginning and the end of the line in insert
mode and between the beginning and end of the screen in normal mode. The
<ESC> key will return you to the previous menu or screen.
Names, dates and places are critical when compiling genealogical
information. Because computers require more stringent rules than people
when interpreting information, I had to apply some restrictions to the
way data must be entered. I did, however, try to make the rules conform
more to normal human usage and force the computer to read our language
rather than the other way around.
NAMES - You should try to include full middle names and titles such as
Jr., II, 3rd, etc. Married women should be listed using their maiden
names. If you do not know their maiden name, enclose their married name
in parenthesis i.e. Mary (Smith). Any other names that you are unsure
of, such as nicknames, stage or professional names, that are not the
names that appear on birth, death, etc. certificates, should also be
enclosed in parenthesis. The parenthesis will flag the name as incorrect
for the audit feature of the program.
You should enter names in their natural order, that is: first namemiddle name-last name. If a surname has more than one word, the name may
not be sorted as you would expect when it appears in the book. As an
example, the name "Wernher von Braun" would appear in the sorted lists
as "Braun, Wernher von". Titles (Jr., II, 3rd, etc.,) should be preceded
by a comma and a space, i.e. "John Smith, Jr." This will appear as
"Smith, John, Jr." when sorted by the program. (If you don't include the
comma, the name would appear as "Jr., John Smith"). (Only one title per
name please - John Smith, Jr., M.D. won't work, and I doubt that his
degrees would appear on his birth certificate anyway!)
Names are limited to a total of 30 characters. This should be enough for
most names. If anyone has a longer name, you should use abbreviations
where possible, (Wm. instead of William for example) and enter the full
name as a note in their references.
If you type a number in the NAME prompt (instead of a name), the name
that is assigned to the number will appear in the blank. This can be
helpful when you are entering the information for someone who has a
large number of children. Instead of retyping the father's and mother's
name, just enter the number instead. This can help to prevent spelling
errors and also makes data entry easier especially for long names.
When you enter a new name, the bell will sound and a flashing name and
number will appear for that person. This indicates the number that will
be assigned to the person. A typing mistake can also cause this to
occur. If you do not wish to add this name to the name list, the <ESC>
key may be used to cancel the save.
A quick name search may be made by typing a question mark <?> as the
FIRST character in any name prompt followed by a name or partial name.
Either upper or lower case letters may be used for the name, they will
match either way. The first name that matches the name or partial name
that you entered will appear in the prompt. If there is no match, the
prompt will turn blank.
PLACES - Try to list the city or county where birth, death, and/or marriage occurred or the name of the church, hospital etc. Many records are
kept in these places that could provide additional information. Except
for the size of the field, there are no other restrictions on places.
DATES - Dates should be as complete as possible. If you only know the
approximate date, use the abbreviation 'c.' for circa, followed by the
year i.e. c. 1850. You may also use the abbreviations ABT, BEF and AFT
for ABouT, BEFore and AFTer if you wish.
Dates may be entered in any of the following ways:
mm-dd-yyyy
dd/mm/yyyy (If non-USA format in setup)
yyyy
c. yyyy
ABT yyyy
AFT yyyy
BEF yyyy
dd MMM yyyy
MMM dd yyyy
where 'mm' is the month number (1-12), MMM is the first three characters
of the name of the month (JAN-DEC), 'dd' is the day number (1-31) and
'yyyy' is the full year number (note: don't assume 19--). The month and
day may be one or two digits. The '-' and '/' in the example may be any
single character except a digit. If you know only part of the date, you
should put a '?' in the missing field, i.e. 5/?/1887. Dates must be in
one of these formats in order to calculate life-spans correctly.
FUNCTION KEYS
While you are entering data, it is sometimes necessary to review
previously entered information and, possibly, make additions and/or
corrections "on the fly". The function keys (F1-F10) provide a quick way
to quickly search, modify and navigate around your data files. The keys
are displayed at the bottom of each screen with a one word description
of the function. Each screen or window will normally have some additional help available by pressing the F1 key.
F2 NAMES - Display and edit your name list. The name list may viewed,
searched and modified. The <ARROW>'s, <PAGE-UP> and <PAGE-DOWN> keys
will scroll through the list. The <HOME> and <END> keys will move the
cursor to the first or last line on the screen. If the cursor is already
in the first line, the <HOME> key will cause the first page of the name
list to be displayed. If the cursor is in the last line, the <END> key
will display the last page of the list. The F3 key will search the name
list for a matching name or partial name. The F8 key saves any changes
that you have made, including spelling changes, deletions or additions
to the list. The F9 key will display a blank screen where you may add
names. The F10 key will allow you to select the name that is under the
cursor and insert it into the field from which this function was
selected.
F3 SEARCH - Search all data files for information. You may enter any
string of text or numbers. All of your data files (names, numbers,
genealogical information, biographies, references and address book
information) will be searched to find a match. The search is not case
sensitive, so upper, lower or mixed case occurrences of the string will
match but the string must be otherwise exact, there are no wild cards.
F4 BBL - A data file called [FILE].BBL can be created using the F4 key.
You should enter bibliographies just as you normally find them in most
reference books. ie. Title, subtitle, author, publisher, publication
date, etc. If you want to refer to these entries from within your
biographies or references here is what you do, (Pay close attention!)
The first character of the bibliography entry should be a '@' immediately followed by a short, unique keyword, then a space followed by
the title of the source document.
For example:
@ROOTS "The Roots of the Cherry Tree"
by Marjorie Loomis Cherry
Published 1955
will create a bibliography entry that is identified by the keyword
'ROOTS.
The above example will print in the bibliography as:
"The Roots of the Cherry Tree"
by Marjorie Loomis Cherry
Published 1955
To cross-reference this source document in your biographies or
references, the entry:
@ROOTS Pages 123-125
will be printed in your biography or reference as:
"The Roots of the Cherry Tree"
Pages 123-125
You may have as many bibliography entries as you need as long as
the keyword is unique for each entry and the '@' character is the very
first character on the line.
F5 and F6 MOTHER and FATHER - Changes the screen to display the
genealogical information for this person's mother or father.
F7 TREE - Shows a family tree for this individual that includes mother,
father, spouses, children and siblings. This display may be used to
navigate through the entire family. The cursor defaults to the name of
the key individual represented in the tree. You may enter a name (or
number) in this prompt to display the tree of any individual in your
files. The function keys F5 and F6 (MOTHER and FATHER) will change the
key individual to the Mother or Father of that person. In this way you
may quickly travel back through ancestral family lines. The F7 (TREE)
key will display the tree of the person that is currently under the
cursor. Since the <DOWN-ARROW> moves first to the key individual's
children, you may move almost as quickly through the descendant family
lines as well by hitting the <DOWN-ARROW> and then the F7 key. The
<PAGE-UP> and <PAGE-DOWN> keys will scroll the CHILDREN and SISTERS AND
BROTHERS fields to display (and allow you to choose) more names than
could fit on one screen. The F10 (SELECT) key is used to exit the screen
and select the individual under the cursor to be displayed in the
Genealogical Information screen from where this function was first
called up.
F8 SAVE - Saves the genealogical information for this screen.
F9 BIO - Quick way to add biographical information.
F10 REF - Quick way to enter references to genealogical information
entries. These functions (F9 and F10) allows you to quickly enter up to
10 lines of biographical information or a short reference for the
individual. If you want to review and/or edit the complete biography or
references for this individual, the F4 key (EDIT) will allow you to
enter the text editor. The reference is context sensitive so the first
line of the reference will default to the information contained on the
line you were at when you entered this selection. The first line also
defaults to bold print (you can change that by removing the ^B and ^b
characters) and will be followed by a blank line. You must save any
changes with the F8 key or they will be lost.
NOTE: F9 and F10 will not work when the Genealogical information screen
is blank.
PRINT UTILITIES
The print utilities are divided into three sections, reports, charts and
books.
The first 8 selections on this menu will allow you to print some of the
book sections as separate reports. These reports serve as easy references while you are researching your information and may also be used to
update books.
Selections 9 through 12 will produce charts that display your information more graphically than do the reports. If you specify the starting
page number to be 0 for the ancestor and descendant charts, you can
create some interesting wall charts.
The real flexibility of Family Tree Journal can be found in the books
section of this menu. Selections 13 through 16 will bring up the book
outline screen. Selection 13 defaults to an outline that produces a book
similar to the one produced by earlier versions of Family Tree Journal
and selection 14 defaults to the "booklet" format from the earlier
versions. Selection 15 produces an outline of a traditional format that
is typically used in genealogical publications such as The National
Genealogical Society Quarterly.
Selection 16 accesses the book outline screen and allows you to produce
a book of your own design using any or all of the features available.
BOOK OUTLINE
The book outline serves as the primary screen for printouts. You may
create reports using any combination of features of FTJ for only one
individual, a group of individuals, a subgroup or a complete book containing all individuals.
A title page will be produced if any of the title, subtitle or author
information is not blank.
BOOK OUTLINE CODES AND OPTIONS
Using the codes and options listed below, you can compose books, booklets and other printouts in almost any format.
PAGE - Start page numbering with the number in the options field. The
default is page 1. If the number is 0, pages will not be numbered.
HEAD - The heading will be centered in upper case, bold print at the top
of the next page or, if you are using the two-sided print option, on the
next odd-numbered page. The heading will then be entered into the Table
of Contents.
FILE - Print the file named in the options field. This should be used in
conjunction with a heading as an introduction to each section of your
book.
TREE - Print trees and data as specified in the options field.
BIO - Print biographies as specified in the options field.
GRPS - Print family group sheets as specified in the options field.
REF - Print references as specified in the options field.
AHN - Print Ahnentafel charts as specified in the options field.
DESC - Print tabular descendant charts as specified in the options
field.
BOX - Print box type descendant charts as specified in the options
field.
TRAD - Print traditional genealogy as specified in the options field.
FORM - Print FTJ information form as specified in the options field.
NAML - Print the name list as specified in the options field.
AUD - Print the audit of missing information as specified in the options
field.
MISC - Print the miscellaneous information.
TIME - Print the time line.
TC - Print the Table of Contents.
INDX - Print the Index.
BBL - Print the bibliography.
The options field is provided to supply additional information to some
codes. It may contain a reference number or a list of numbers separated
by spaces. You may also use a combination of keywords to select the information that will be included.
OPTIONS KEYWORDS
SORT DOBS - Sort the information by dates of birth. (default)
SORT NAMES - Sort the information by surname.
SORT NUMBER - Sort the information by reference number.
TC LONG - Print the names and numbers of the key individuals as a subheading in the Table of Contents. (default)
TC SHORT - Don't print names in the Table of Contents.
SUBGROUP x - Use only names flagged with the subgroup character (x).
EXPAND - Expand the information to include all names that have appeared
in the previous codes.
ALL - Use all the names in the name list. (default)
NGSQ - This option is only used with the traditional genealogies to indicate that you will use the National Genealogical Society Quarterly
numbering system. If NGSQ is not specified, the names will be numbered
using the REGISTER system.
BLANK - This option only applies to the FORM code. It will cause a blank
information form to be printed.
The above codes and options are used as a command language to the book
printing function of Family Tree Journal. Except for the Index and Table
of Contents, which are always printed last, the codes will be executed
in the order that you specify. Not all options apply to every code. The
default for most codes is all individuals sorted by date of birth and a
long Table of Contents with names.
Most of the main sections will start on a new page (odd-numbered page
for 2-sided). The options remain in effect until superseded by a subsequent option entry.
Because of the cryptic nature of the codes, you may also enter comments
into the options field to make the book outline easier to understand.
Comments are introduced with a / character. Anything entered after the /
will be ignored by the print routine. Also, if the code field is blank,
the options field will be ignored and may be used for comments (without
the /).
Using PAGE 0 will cause the DESC, AHN and BOX charts to have no page
breaks at all. This is useful when you would like to create wall charts.
Most of the other codes will split the pages but not print page numbers
when PAGE is 0. Use this when you would like to insert new sections into
existing books without reprinting the entire book. Obviously, the Index
and Table of Contents will not be of any value when PAGE is set to 0!
FUNCTION KEYS
The F4 key will format and print a single sided book.
The F5 key will print the book on both sides of your paper.
The F6 key will check the validity of the dates of birth, marriage and
death. Errors, such as someone being shown as born before their parents,
will be printed and a warning message will be displayed on the screen.
The F7 key will fill in the book outline screen with a previously saved
template file.
The F8 key saves your outline as a template file. The base file name
defaults to the current base name for your data files.
The F9 key will allow you to change the setup.
The F10 key will clear the outline.
The name for the template files may be any valid file name. The extension is always .TEM.
MISCELLANEOUS UTILITIES
This selection provides a group of utilities that allow you to reorganize your data files, search for information, and also includes some
other miscellaneous functions that may be useful.
Miscellaneous selection 1 allows you to combine the information for two
branches of your family into one group of files.
The reference numbers of the people will be changed so that there will
be no duplication of numbers in the resulting set of destination files.
The source files will be unchanged. The newly created file will become
the default.
Miscellaneous selection 2 will create a new group of files for any
branch of the family that you have previously flagged.
The resulting files will include all of the information for the names
that you have flagged including the names of spouses that may not be
flagged.
Miscellaneous selection 3 allow you to search for information. You may
enter any string of characters. They will be displayed in upper case but
will match either case.
Selection 4 prompts you for two individuals and displays their
relationship to each other.
Selections 5 and 6 provide a way to pass information between FAMILY TREE
JOURNAL and some other genealogy systems. A standard for GEnealogical
Data COMmunication information interchange has been established called
GEDCOM. GEDCOM files may be created by FAMILY TREE JOURNAL and exported
to other programs that support the standard, and FAMILY TREE JOURNAL
will import information from GEDCOM files that have been created by
other programs.
Selection 7 will convert all of the dates in your data files to either
MMM dd yyyy or dd MMM yyyy format. Only complete dates will be changed.
Dates such as c. 1870 will remain the same.
Selection 8 allows you to convert names in your data files to one of
several formats. There may be some problems if you exchange data files
with someone who has used a different format for entering names. Some
people prefer to use all upper case names, some enter only surnames in
upper case, while others prefer to enter the names as they are normally
written with mixed upper and lower case. I have added a function that
will convert all of the names in your name list to any of these formats.
When converting to mixed and upper case surnames, the program will
capitalize the first letter of each word in the name. You may find a
couple of problems in the conversion process. Some names (McAdams) normally are written with more than one upper case letter. These names will
only have the first letter capitalized (Mcadams). Conversely, some surnames contain two words (von Braun) with the first word normally written
in lower case. These names will have both names capitalized (Von Braun).
All titles (except Jr., Sr. and numbers) will be converted to upper
case to allow things such as Roman numerals to look right (III instead
of Iii).
A fourth option, to convert only certain surnames to upper case, is
useful to highlight principle family lines in your printouts. You may
convert more than one surname to upper case.
Selections 9 and 10 allow you to import and export ASCII biographies.
This will let you to edit biographies using your favorite editor or word
processor and import the files directly into <FILE>.BIO without having
to worry about the FAMILY TREE JOURNAL formatting requirements while you
are editing the files. The only thing to remember is to save the file in
ASCII format out of your word processor.
Selection 11 will read the <FILE>.GEN and copy the complete dates of
birth to the <FILE>.NAM dates. If any discrepancies are found, you will
be prompted for the correct date of birth for that person. If you have
updated from an earlier version of FAMILY TREE JOURNAL, you should run
this selection once on each of your earlier data files to bring them up
to date.
Selection 12 will prompt you for two name spellings that you have used
for one person. The program will then locate all references that you
have made to the person using the incorrect spelling and re-reference
the name correctly. It will then remove the incorrect name and number
from the data files.
Selection 13 provides a relatively painless way to add the sex flags for
each individual. You will be prompted for the sex of any family member
that the program cannot determine either by already having the flag
entered, or by deducing the sex from other relationships such as having
been shown as a mother or father of someone.
ADDRESS BOOK
This selection provides a menu with selections that allow you to keep a
record of names, addresses and phone numbers of family members. You may
print address labels and address books to assist in corresponding with
your relatives. The names on your labels may be different than the names
used in your name list to make the labels less formal. A new file with
the extension ".ADR" is used to save this information.
This group of selections is handy for generating mailing lists and
labels for planning family reunions and sending books and booklets to
your relatives for their feedback.
GETTING THE MOST OUT OF FAMILY TREE JOURNAL
If you would like to insert photographs or other documents into your
biographies, references or introductions (INTROx.DAT), a special
sequence of characters entered into the text will produce an outlined
box in the printout with an optional title centered below the box.
Here are some examples:
[5.25x7] text...
[5] text...
[0] text...
The first example will produce a 5 1/4" by 7" box, the second will
produce a 5" square box and the third example will output an essentially
blank page (except for the person's name at the top and the page number
at the bottom). The program will determine if there is enough room on
the current page to print the box or eject the page and start on the
next page. The box will not be split across two pages.
In each example, whatever text is entered after the "]" will appear
centered under the box or, in the case of the blank page, centered near
the bottom of the page. The "[" must be the first character on a line
and the box cannot be bigger than about 6" by 8".
If you have:
1. A scanner such as a Logitech SCANMAN or SCANMAN PLUS,
2. A hard disk with PLENTY of free space and
3. A printer that will print bit-mapped graphics (HP-PCL laser compatible recommended) connected to LPT1, LPT2 or LPT3,
you can print photographs or documents directly in your biographies and
references.
The first thing that you must do is scan the picture or document into a
file in PC Paintbrush (PCX) format using the highest resolution available with your scanner. The software for this procedure is usually
provided with the scanner. Consult the documentation for your scanner
for the details on how this is done. Black and white photographs usually
produce better results than color pictures. The main subject should be
centered near the top of the scanned image. You may want to use the
software provided with the scanner to adjust your picture, just make
sure that the final file is in PCX format.
The picture may be printed in your FAMILY TREE JOURNAL books using a
procedure that is similar to the format used to print the boxes in
biographies and references.
Here are some examples:
[3,4,filename.pcx] text
[3,filename.pcx,1] text
[filename.pcx] text
The first example will print the picture in an area not to exceed 3" by
4". The file may contain a picture that is larger or smaller. If the
picture is larger than the area specified it will be "cropped" equally
on both sides and at the bottom. This will produce an image where the
subject of the picture will still appear centered on the page. The
second example will print the picture in a 3" square. The third example
will print the picture in it's entirety (but not larger than 7" by 9").
The 1 after
that is one
effectively
the printed
default for
printers is
DPI for dot
the file name in the second example will use a resolution
half of the default resolution of your printer. This will
magnify the image to twice normal size but still restrict
area of the picture to, in the example, a 3" square. The
laser printers is 300 DPI and the default for dot matrix
240 DPI. Using 1 will print at 150 DPI for lasers and 120
matrix printers.
Just as with the box feature of the program, the text will appear
centered beneath the picture.
If the picture file cannot be printed, (missing or wrong format) the
program will revert to printing an empty box.
You may create bold, underline or italics in your biographies, references or introductions. The ^ (tilde) character is used by FAMILY TREE
JOURNAL to specify that the following characters will be printed using
one of the special typefaces:
^B
^b
^I
^i
^U
^u
Starts bold print
Stops bold print
Starts italic print
Stops italic print
Starts underlining
Stops underlining
The special type will include all text that falls between the start
sequence and the stop sequence, including spaces. Underlining can be a
problem if it occurs across more than one line because your printer will
underline the indenting spaces that occur at the beginning of each line.
I have a BBS system that will allow customers with modems, to get the
latest version of FAMILY TREE JOURNAL (and other genealogical software)
and upload and download genealogical data and related information. If
you have a modem, you may dial 614-868-9039 to download the latest version of FAMILY TREE JOURNAL or leave me a message. Bulletins with fixes
to common problems are also available on this board. Running RBBS - 8N1
- 300, 1200 or 2400 baud (24 hours a day).
I hope you enjoy using FAMILY TREE JOURNAL. If you would like to offer
comments or suggestions about the program write to me.
Rick Cherry
Cherry Tree Software
Post Office Box 964
Reynoldsburg, Ohio
43068-0964
I tried to make the program bulletproof and allow for graceful recovery
of most errors. But...... If you encounter something that causes the
program to get hung up or go crazy, <CTRL-BREAK> or <ESC> should get you
back to normal. Verify that your data files are intact and not corrupted
then try the same thing again. Try reading the instructions, help
screens and READ.ME files to see if there is anything that you may have
over looked. Most problems can be solved by carefully rechecking these
sources. If the problem seems to be in the program, write to me, include
the disk if possible and describe the situation (not my ancestry!) and
I'll attempt to fix things up for you.
If you have a phone near your computer you may also call me after 5:00
PM EST at 614-868-9184. Solving problems works best when we can work
together with the program and I don't expect you to wait patiently by
your computer for a return phone call so if I am not at home when you
call, please try again at a later time.
SHAREWARE
The concept of shareware parallels the nature of genealogy and, I feel,
is an appropriate method of distribution for FAMILY TREE JOURNAL. For
those of you not familiar with shareware, here is how it works:
You are allowed to use FAMILY TREE JOURNAL and encouraged to make copies
of the program and distribute those copies to anyone (as long as you
don't modify the program or remove the copyright notice). You may distribute these copies in any manner you wish either directly or
electronically. If you distribute FAMILY TREE JOURNAL to relatives, I
suggest that you also include a subgroup of your data files appropriate
for that person. If you have received a copy and, after using the
program, you feel that it is worthwhile, you are requested to send a
registration fee of $35 to Cherry Tree Software. In return, you will
receive a copy of the latest version of FAMILY TREE JOURNAL (with
enhancements), full access to the bulletin board, a complete instruction
manual on disk, and you will be notified of periodic updates to the
program.
To order your registered copy of FAMILY TREE JOURNAL, please send a
check, credit card information (Visa or MasterCard), or money order for
$35 to the above address.
You may also include a copy of the disk with any data files that you
have created. These files will be added to the FAMILY TREE JOURNAL
Bulletin Board.
This program is produced by a member of the Association of Shareware
Professionals (ASP). ASP wants to make sure that the shareware principle
works for you. If you are unable to resolve a shareware-related problem
with an ASP member by contacting the member directly, ASP may be able to
help. The ASP Ombudsman can help you resolve a dispute or problem with
an ASP member, but does not provide technical support for members'
products. Please write to the ASP Ombudsman at 545 Grover Road,
Muskegon, MI 49442- 9427 or send a Compuserve message via CompuServe
Mail to ASP Ombudsman 70007,3536.