Accounts Payable / Accounts Receivable Clerk
Capital City Fruit
Job Description
Department:
Reports To:
FLSA Status:
Pay Grade:
Prepared By:
Approved By:
Approved Date:
Accounting
Controller
Non-Exempt
Administration Level II
Dennis Horrigan
Rusty Murl
December 28, 2012
SUMMARY
The Accounts Payable / Accounts Receivable Clerk processes all Accounts Payable and Account
Receivable transactions for Capital City Fruit and related companies utilizing computerized accountin
software as well as general bookkeeping duties and office administration.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned.
 Reconcile and count cash sales drawers
 Enter cash receipts utilizing computer accounting software
 Enter accounts payable vendor invoices utilizing accounting software
 Match vendor invoices with purchase orders and check totals for errors
 Match customer delivery tickets to sales orders and approve for customer billing
 Research and resolve accounts payable and accounts receivable issues with vendors and
customers
 Enter credit memos utilizing computer accounting software
 Update and reconcile sub-ledgers to the general ledger
 Print or send electronic invoices (using e-commerce software) to customers
 Track and request sales tax refunds
 Print weekly accounts receivable statements
 Post figures daily to excel spreadsheets
 Print accounts payable checks and match with approved vendor invoices
 Sort and mail receivable invoices and accounts payable checks
 Prepare monthly expenses for payment, including adding ticket amounts, matching statements with
original receipts and reconciling with statement total
 Type letters and documents on official company correspondence when requested
 Respond to incoming phone calls, office visitors and accurately record all messages as needed
 Assist Controller and Staff Accountant with cash flow management,
 Assist with month-end closing process especially customer rebate allowances and accounts
payable accruals
 Perform same duties for multiple companies
SUPERVISORY RESPONSIBILITIES
Not Applicable.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
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EDUCATION and/or EXPERIENCE
1 to 3 years of Accounts Payable or Accounts Receivable Experience
Associates degree in Accounting
 Must have basic knowledge of accounting principles.
 Must be proficient with Microsoft Excel
 Must be self-motivated to complete tasks.
 Ability to perform basic math calculations.
 Ability to interpret and work from oral and written instructions.
 Knowledge and ability to communicate effectively and courteously with Capital City Fruit, Inc., staff,
vendors and customers.
 Ability to operate phone system and efficiently route incoming calls.
 Ability to remain calm and professional during peak periods of activity.
 Sufficient typing and 10-Key skills, as well as knowledge of computer software, particularly MS
Windows, Microsoft Office and Quick Books.
 Ability to work daily.
 Must be diligent and detail oriented.
 Must be able to function in a fast-paced, high volume environment.
 Ability to handle multiple tasks simultaneously.
 Must be able to communicate effectively via the phone.
 Ability and knowledge to operate phones, faxes, copiers, computers and other office equipment.
 Knowledge and ability to implement all safety procedures in accordance with established policies
and procedures.
 Ability to assist in other areas as required.
LANGUAGE SKILLS
Ability to read, analyze, communicate and interpret effectively with Capital City Fruit staff and customers.
COMPUTER SKILLS
Must be proficient in all Microsoft office products (especially Word and Excel) and experienced in using data
entry processes, both numbers and words. Experience with Quick Books, Peachtree or other Corporate
Accounting Software.
Experience with time-sensitive deadlines – accuracy with high productivity required.
MATHEMATICAL SKILLS
Must have strong mathematic skills to assist in calculations.
REASONING ABILITY
Mental capabilities to learn, comprehend, and communicate both orally and in writing. Logical thinking, the
ability to manage multiple tasks and common sense are also necessary to accomplish tasks
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PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Anticipated hours per week: 40 (Hours are cyclical based on seasonal demand and overtime may be required).
Work week: Monday, Tuesday, Wednesday, Thursday, and Friday.
Hours of 8:00 a.m. to 4:30 p.m. [30 minute lunch]
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Occasional lifting and carrying weights ranging from zero to 25 pounds
Minimal bending, kneeling, crouching and stooping
Minimal standing, climbing and reaching above shoulder height
Occasional operation of machines/equipment
Extended sitting at desk for work on a computer
Good vision, corrected to normal
Good hearing, corrected to normal; or ability to communicate/understand required information and to
perform job duties
Ability to be mobile throughout required work areas within the building.
Repetitive hand movements through frequent typing and data entry
WORK ENVIRONMENT
The environment characteristics described here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
General office and warehouse conditions exist. Moderate temperature conditions. Minimal exposure to cooler
temperatures (38 degrees Fahrenheit). Minimal exposure to elements or chemicals. Extended hours may be
required. Exposure to moving equipment/machinery. The working conditions may include moderate noise
levels.
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