CC DUAL ENROLLMENT COHORT Table
Data Elements and Definitions
Name
COHORT YEAR
Type
Length
Definition
Char
8
A concatenation of years to indicate the
Academic Year cohort assignment for the
specific dual enrollment cohort.
Academic Year is considered to be the
sequential semesters Fall, Spring, and
Summer. (For example: 20072008 = Fall
2007, and Spring 2008.)
Common Usage
You would use this field to select a specific dual
enrollment cohort. State reporting requirements
changed in 2011 with the 2007-2008 high school
senior cohort who enrolled in a dual enrollment class
anytime during high school. Cohorts found in the CC
Dual Enrollment Cohort Table Original are based on
the original definition of taking dual enrollment course
only during the senior year.
The earliest data available is for AY 2007-2008.
You should NOT use this field to join with other
tables.
DUAL ARIZONA UNITID
Char
6
A code that reflects the NCES Unit ID for
each community college.
This field may be joined to CODE
ARIZONA UNITID to get a description.
You will use this field to limit queries to a specific
community college only. It does NOT apply to
universities.
Do NOT use it to join with a UV table.
You should use this field with another CC table if
you want additional data on your student at your
own community college.
Do NOT join on this field if you want to track your
student to another community college or
university (OR make an inequality join).
ASSIST STUDENT ID
Char
8
The 8-character anonymous ID that is
assigned to each student during the ID
matching process.
You will ALWAYS use this field to join with another
UV or CC table so you can get data on the same
individual.
DUAL INSTITUTION COUNTY
CODE
Char
2
A code that reflects the county in which a
community college is located.
You would use this field to identify the county in which
a particular community college campus is located.
Code Values:
AP = Apache
CN = Coconino
CS = Cochise
GI = Gila
GL = Greenlee
GM = Graham
LP = La Paz
MH = Mohave
MR = Maricopa
NA = Navajo
PL = Pinal
PM = Pima
SA = Santa Cruz
YA = Yavapai
YU = Yuma
This code may be used to select all MCCCD colleges
by limiting the value to MR.
Some community college districts provide dual
enrollment courses in another county and need to
report these cohorts separately.
This field may be joined to CODE CC
ARIZONA COUNTY to get a description.
LAST HIGH SCHOOL YEAR
ATTENDED
Char
4
A code that indicates the last year a
student attended a particular high school.
This field may not be populated if an institution
submitted a separate dual enrollment cohort file.
Code Values:
0 = Unknown
YYYY
If populated, ASSIST draws the cohort based on this
data after the institution verifies that the data submitted
for this element in the CC STUDENT table represents
high school seniors.
HIGH SCHOOL CODE
Char
9
A code that indicates the last high school
a student attended.
You would use this field to obtain a breakdown of high
schools for students in a cohort or to identify the
number of graduates from a particular high school.
The Arizona Department of Education
CTDS (county/type/district/school) code is
used for all Arizona public high schools
and charter schools.
Additional codes used include:
000000000 = Unknown
000000001 = GED
000000002 = Home school
000000003 = Foreign high school
000000004 = Non-Arizona high school
Private high schools are coded
sequentially by county (e.g., Yavapai
County schools will be coded as
13000001, 130000002, etc.).
If the institution has submitted ADE
codes, this field may be joined to CODE
CC HIGH SCHOOL to identify the high
school or the county for Arizona public
schools. CODE CC HIGH SCHOOL is a
distinct view of CODE UV HIGH SCHOOL.
DUAL COURSE SEMESTER
Char
5
A Year/Semester code that indicates the
year and term that the dual course offered
during the student’s high school years
began.
This field was added in 2011 when state reporting
requirements changed starting with the 2007-2008
high school senior cohort who enrolled in a dual
enrollment class anytime during high school.
Code Values:
YYYY1 = Spring
YYYY5 = Fall
This filed may be joined to CODE CC
Course Semester to get a description.
DUAL COURSE PREFIX
Char
4
A code that reflects the discipline of a
specific course in which a student is
enrolled in a given semester and is
institution-specific.
You would use this field to limit coursework to a
particular discipline, such as Math or English.
DUAL COURSE NUMBER
Char
5
A code that reflects the level of a specific
course in which a student is enrolled.
Basic Code Values:
100 – 199 series = Freshmen-level
courses
200 – 299 series = Sophomore-level
courses
You would use this field to limit coursework to a
particular value(s), or a level, such as freshmen-level
courses (numbered 100-199) or combined with a limit
to a particular discipline in Dual Course Prefix to
isolate certain courses, such as Freshmen English.
You should review the data or check the institution’s
catalog to see if alpha characters are included in some
of the course numbers.
This field is institution-specific. Some
institutions also combine alpha
characters for particular types of
courses.
DUAL COURSE GRADE
Char
2
A code that reflects the grade assigned to
a specific course in which a student was
enrolled in a given semester.
Basic Common Code Values:
A = Excellent
B = Good
C = Average
D = Below Average
F = Failing
I = Incomplete
P = Passing
W = Withdrawal
WF = Withdrawal, Failing
WR = Withdrawal, Administrative
Y = Withdrawal, Failing
Z = No Credit
This field should NOT be joined to
CODE UV COURSE GRADE as the
values differ.
This field may be joined to CODE CC
COURSE GRADE to get a description.
CC DUAL ENROLLMENT COHORT Table
LAST UPDATE: June 2011
You would use this field if you wanted to determine the
grade distribution for your students in a particular
course or for all dual enrolled courses in a particular
cohort year.
You can calculate an average GPA for students
completing a particular course by converting grades
associated with net hours to grade points:
A = 4 grade points
B = 3 grade points
C = 2 grade points
D = 1 grade point
F = 0 grade points
Y = 0 grade points if from MCCCD
Note that the inclusion of withdrawal grades in a
student’s GPA varies by institution. Beginning in
2000, the Maricopa Community Colleges began
assigning Y (Withdrawal, Failing) grades included
in the calculation of a student’s GPA.
Grade changes that occur in subsequent
semesters will NOT be captured anywhere in this
table.