ASP TANZANIA
Terms of Reference
Independent Inventory Monitoring and Evaluation
1.0 Introduction to the Tanzania ASP project
Tanzania is one of the countries in Africa that is critically affected by accumulation
of obsolete pesticides. An indicative inventory was
conducted by the
Government of the United Republic of Tanzania in 1997/98, through its National
Environment Management Council (NEMC). About 1200 metric tons of obsolete
pesticides were identified. The stocks are scattered in over 350 stores
countrywide, and in most cases these stocks can be considered as posing a direct
threat to human health and the environment.
The obsolete pesticide stocks include over 30% of organo-chlorinated products,
notably DDT, which are classified among the Persistent Organic Pollutants
(POPs).
Tanzania was subsequently included among the first seven countries to benefit
from the financing through the Africa Stockpiles Programme (ASP) funded by
GEF and other multilateral donors; other countries being Ethiopia, South Africa,
Mali, Morocco, Tunisia and Nigeria.
ASP aims at eliminating publicly held obsolete pesticide stocks and associated
waste; and implementing measures to reduce and prevent future accumulation
and related risks.
The National Environment Management Council (NEMC) which is within the Vice
President’s Office (Environmental Affairs) is the executing agency for ASP –
Tanzania. The Programme is executed through a Project Management Unit
headed by a National Project Coordinator.
For operational purposes, the country is divided into 5 existing Agricultural Zones
in Tanzania Mainland headed by Zonal Coordinators of the Plant Health Services
Department of the ministry responsible for agriculture. Zanzibar is assigned to
Zone Six. The six zones comprise therefore the five agriculture zones in the
Mainland Tanzania which are: Coastal Zone (regions of Dar es Salaam, Coast,
Lindi and Mtwara), Central Zone (Morogoro, Dodoma and Singida regions),
Northern Zone (Arusha, Manyara, Kilimanjaro, and Tanga regions), Western Zone
(Shinyanga, Mwanza, Mara, Kagera, Kigoma and Tabora) and Southern Highland
Zone (Mbeya, Iringa, Ruvuma and Rukwa). The sixth zone is Zanzibar comprising
the isles of Unguja and Pemba.
2.0 Progress on the current inventory and way forward
Detailed inventory of obsolete pesticides under ASP commenced in December
2008 immediately after training on inventory undertaking conducted in Arusha.
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The inventory started with the Coastal Zone where about 300 tons of obsolete
pesticides were recorded. By April 2009, the inventory exercise has been
completed in Coastal, Central, Northern and Western Zone. The Inventory team is
currently planning to undertake inventory in the Southern Highland zone before
concluding the entire inventory exercise with Zanzibar.
3. Scope of Work
An independent organisation is required by the ASP Tanzania Project to provide
independent verification of progress in inventory of obsolete pesticides, and to
provide qualitative reporting on the extent to which the project teams are following
best practice.
The Tanzania ASP Project wishes to procure consultancy services from NGOs to
perform an independent monitoring function of inventory operations in Zanzibar
and the Southern Highlands Zone (comprising the regions of Iringa, Mbeya,
Ruvuma, and Rukwa).
The consultant will develop a set of simple monitoring criteria which can be easily
measured during implementation of the monitoring field activities; based on the
inventory process and standards adopted by the ASP Tanzania Project.
The consultant will:

Field test the monitoring tools so developed and provide feedback to
the ASP Network and the ASP Project Coordinator;

Develop a schedule for a minimum of 10 sites within the Zone to
observe inventory implementation, and submit to the National ASP
(NGO) coordinator. The schedule will need to coordinate with the PMU
inventory timing plan, which will be provided by the PMU;

Carry out visits, as per the schedule, within the zone to stockpile sites
where inventory will take place, to ensure that all activities are
completed to the necessary standards of Health, Safety and
Environmental compliance, paying particular attention to the areas
identified by the agreed and field-tested monitoring tools. The field visits
should be unannounced so that the observer gets a real picture of the
work standards being adopted;

Observe awareness & communication activities carried out by the
project and provide an assessment of the reach and effectiveness of
these communications;
4. Reporting
 Reports should be submitted to the PMU and National NGO
Coordinator as follows:
o A brief mid-term report when 50% of the site visits in the
schedule have been completed;
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o A final report at the end of the consultancy (2 weeks after the last
site visit), which will be provided to the National Stakeholder
Advisory Forum; and to the ASP Steering Committee as
appropriate.
o Reports should be submitted to the PMU and National NGO
Coordinator immediately if any emergency or accident happens
during inventory.
5.0 Qualifications and Experience
The consultant should have a university degree or equivalent in chemistry,
agronomy, chemical engineering, environmental sciences or related fields, and
should have a minimum of 5 years experience in management of hazardous
wastes such as pesticides, monitoring and evaluation, and or health and safety in
the workplaces.
Competent NGOs are invited to submit expressions of interest for the provision of
the consultancy service. Applicants interested in undertaking this consultancy
service should provide the following information:
1. A summary of the organisation and its main areas of work over the past
five years;
2. Names and CV of the staff members who will carry out the field monitoring;
3. An outline of experience in similar projects related to the management of
obsolete pesticides, monitoring and evaluation, and/or health and safety in
the workplace;
4. A list of partner NGOs and NGO networks with which the organisation is
currently involved;
5. Budget and Time frame
The work is expected to be completed within 1 month spread out between June
and July 2009.
The consultant should provide a budget outline detailing the cost breakdown
which should cover all costs relating to developing the monitoring tool, travel,
subsistence and other costs for time spent devoted to project implementation.
The budget should not exceed $8000 for the entire assignment for Zanzibar and
the Southern Highlands Zone.
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