BARNET AND SOUTHGATE COLLEGE
JOB DESCRIPTION
JOB TITLE:
Senior Curriculum Administrator
POST REFERENCE:
SALARY GRADE:
SO 1
HOURS:
36 hours per week
PRIMARY LOCATION:
Various
PURPOSE OF POST:
RESPONSIBLE TO:
To supervise the provision of effective and responsive
administration to support to the Academic Head, Curriculum
Managers and teaching team enabling the smooth operation of
the curriculum team and learners
To line manage and supervise the work of Curriculum
Administrators
.
Academic Head
Main Duties
1. To co-ordinate curriculum administration with discretionary responsibility for monitoring,
reviewing, recommending and implementing effective procedures.
2. Co-ordinate the administration work of the curriculum team and provide dedicated
administrative support to the Academic Head, Curriculum Manager, teaching staff and
learners within the curriculum area.
3. To line manage and supervise the work of the Curriculum Administrator to provide
effective and timely administrative support to the curriculum area and ensure that
appropriate cover is provided for the department
4. With the support of the Curriculum Administrator act as first point of contact for all
learner enquiries for the curriculum area, responding directly to enquiries with a high
degree of initiative and ensure timely response to all queries.
5. Use College Systems to track, monitor and report to the Academic Head and Curriculum
Managers highlighting any staff slippage, and dealing with any curriculum area queries
regarding timetables, inputting any associated amendments as required.
6. Use College Absence database system to monitor and record staff absence and ensure
appropriate documents (self-certificates, medical certificates) are completed and sent to
Human Resources.
7. Liaise with the Academic Head and Curriculum Managers to co-ordinate the process of
ensuring course profiles are produced, amended and updated in a timely manner for the
website, prospectus and other marketing materials. Working closely with the Marketing
team as necessary.
8. Liaise with Exams and Curriculum Managers to ensure effective invigilation
arrangements are in place and carry out invigilation duties as required.
9. Co-ordinate information requirements and deadlines issued to academic staff teams,
ensuring the information is completed and returned as required, in a timely manner and
in accordance with College policy.
10. Act as main point of contact for MIS Data Quality queries, working closely with the Data
Quality Support Assistants and in liaison with the Head and Curriculum Manager of the
curriculum area to ensure accurate learner data and provide regular and timely updates
to the Data Quality team as required.
11. Liaise with the Head to manage the curriculum e-procurement ordering and invoicing
system in accordance with the College’s financial regulations. Use finance reporting
systems to regularly track and report as appropriate, the curriculum area budget
expenditure.
12. Co-ordinate and liaise with Curriculum Managers to generate part time contracts for the
curriculum area using College’s systems as required and ensure such contracts are
tracked and monitored against the part time pay budget allocation for the curriculum
area to enable regular reporting, as required.
13. Co-ordinate and liaise with the Academic Head and Curriculum Managers in generating
course and staff timetables. Ensure the timely inputting of timetables onto the College’s
student record database, in accordance with guidelines issued to ensure that timetables
are accurate. Deal with any curriculum area queries regarding timetables and input any
required amendments. Support the Head and Curriculum Managers in the production
and monitoring of the tariff plan.
14. Attend curriculum area meetings and provide administrative support in the co-ordination
of, and minute taking at, these meetings.
15. Maintain effective and secure electronic and manual filing and retrieval systems in
accordance with Data Protection requirements, which enable accurate and up to date
information to be accessed quickly and easily.
16. Ensure effective and efficient administration processes are in place which link and
complement systems in other parts of the College and attend regular standardisation
meetings with other Senior Curriculum Administrators to ensure consistent practices are
followed to streamline processes, where possible.
17. Effectively participate in the main enrolment process and associated activities for the
curriculum area and support the Customer Services team as required during main
enrolment to ensure timely enrolments during this period.
18. Carry out fire warden duties as required.
General duties and responsibilities
1. To provide a helpful, professional and flexible service to internal or external customers
of the department or the College.
2. To act in accordance with College values and positively represent Barnet and Southgate
College in all aspects of your work.
3. To operate in accordance with the College’s policies and procedures.
4. To act in a safe manner which safeguards the health and safety of yourself and others.
5. To be aware of equality and diversity, the needs of customers and learners and
demonstrate these principles in all aspects of your work.
6. To be familiar with and comply with the College’s safeguarding requirements which
protect the welfare of children and vulnerable adults.
7. To participate in and take responsibility for your own learning and development
8. To provide cover or support for other members of your team and undertake any other
duties required by your line manager appropriate to your position within the
organisation. This includes attending other Barnet and Southgate College campuses if
required.
NOTE: Please be aware that the duties and responsibilities outlined above are not exhaustive, nor
are they shown in the order of priority or frequency. They may be varied from time to time after
consultation with the post holder. You may, from time to time, be required to work evenings,
Saturdays or on a Sunday.
Person Specification – Senior Curriculum Administrator
CRITERIA
Essential
Qualifications
A good standard of general qualification at
Level 3 or above
Experience
Knowledge
& Skills
IT L2 qualification or commitment to work
towards
Experience of providing a high level of
administrative support
Experience of managing other staff
Experience of working in and organising a
busy administrative office
Analysis of data and production of reports
Experience of designing and implementing
improved systems/processes
Experience of using Management
Information Systems to monitor, track and
report on data
Excellent and effective oral and written
communication skills to communicate
effectively with customers and staff at all
levels
Ability to manage and prioritise own
workload to ensure deadlines are met
High level IT Skills
Ability to provide courteous and effective
customer service
Ability to analyse and solve problems
Ability to understand and interpret
numerical and statistical information
Ability to compose reports and letters
Ability to work effectively as a member of a
team and autonomously as required
Take the initiative and a solution orientated
approach when resolving queries and
problems and improving processes
To be able to prioritise tasks effectively, set
and meet deadlines, pay good attention to
detail and have excellent organisational
and administrative skills
Attention to detail and accuracy
Desirable
Qualification at L4 Office
Skills / Administration or
related degree
Customer Services
qualification or recent
attendance at Customer
Services training
Method
of Assessment
A – Application
Form
I – Interview
T - Test
A
A
A
A/I
A/I
A/I
A/I
Experience of quality
assurance activities
A/I
A/I
A/I
A/I
T
A/I
A/I
T
T
A/I
A/I
A/I
A/I
Personal
Attributes
Evidence of commitment to own continuous
professional development (please give
information about your CPD during the past
2 years)
Able to uphold and behave in accordance
with the College’s core values (The newly
agreed College values are – Learner at the
centre, Continuous learning and improving,
equality and inclusiveness, team working,
professionalism and challenging the norm )
A professional and flexible approach to
work
Commitment to promoting equality and
diversity in what we do
Ability and willingness to travel and work at
all main college campuses
Ability and willingness to participate in
cross college activities e.g. enrolment,
open days
A
A
A/I
A
A
A