International Civil
Service Commission
JOB DESCRIPTION
VACANCY NOTICE: ####/###
Position and Grade:
[Title] (GS-[NUMBER])
Issue Date:
[Issue Date]
Organizational Unit:
[Section]
[Division]
[Department]
Application Deadline:
[Application Deadline]
Type/Duration of Appointment:
[Type/Duration]
Duty Station:
[Duty Station]
[internal use: Effective date/ Post # / CCOG1/CCOG2]
Text in GREY is for instruction purposes only, and is not visible externally. Organizational Setting, Main Purpose, and Working Relationships are to be in
narrative form, Functions/Key Results Expected, “Knowledge Skills and Abilities,” and “Education Experience and Language Skills” in bullet form.
Organizational Setting Structure and objectives of the concerned Organizational Entity. Outline service provision relevant to the job, and the impact
on the Agency/Programme. Identify the reporting relationship of the post including any supervision of other staff.
This should also illustrate the working environment in terms of intricacy and difficulty. Difficult working conditions, or potential hazards encountered during
regular work, if any, should be noted.
Pop-up questions
Have you answered the following:
(1) How structured is the work and the working environment?
(2) Does the working environment involve physical demands of a hazardous nature or in any other work involve risks to security or safety?
If so, give details.
Main Purpose Contribution to service delivery, including team role (providing advice to other colleagues on process or service knowledge) and degree
of autonomy or supervision (ranging from “limited independence”, to “recommends process improvement”, to “responsible for service delivery”).
Before drafting this section, ask yourself, “if I didn’t have this position, why would I be convinced that the Unit/Section/Division needs it?”
Pop-up questions
Have you answered the following:
(1) What is the focus of supervision? i.e., is the supervisor focused on quality of small tasks or general outputs, or on facilitating or
coordinating cooperation between independent workers?
(2) What is the nature of the role played by the post? i.e., team member, team leader, specialist worker, etc.
Working Relationships 1/ Type: internal/external clients, colleagues, stakeholders —indicate in same unit or in related or unrelated units, etc.; 2/
Purpose: to exchange information; requiring discussion, requiring discussion and clarification, requiring discretion, negotiate or resolve sensitive issues, etc.
Pop-up questions
Have you answered the following:
(1) What is the nature of the communication required on the job? For example, does it involve exchange or provision of information,
discussion of issues with colleagues or the conduct of negotiations in order to resolve problems.
(2) Have you provided examples of the communication required?
(3) Who are the regular work contacts with whom the post interacts?
Functions / Key Results Expected Five to six results-oriented statements, concentrating on deliverables rather than process. Only include
functions estimated to require at least 10% of time. Functions should indicate opportunities for independent action or for making proposals for improvement
in process/service delivery. This should also indicate the nature of supervision – to what extent work is reviewed and for what purpose.
Do not include “other duties as assigned”, which applies to all jobs, and generally requires less than 10% of time. Ensure that the job functions describe the
contribution of the post to programme objectives. Use action verbs rather than modifiers such as “assists”, “participates” or “contributes”.
Pop-up questions
Do these achieve/answer the following:
(1) Describe the most complex and difficult aspects of the work.
(2) To what extent does the work provide opportunities for independent action or for the making of proposals to improve service delivery?
(3) What is the nature of supervision and guidance received in the conduct of the work?
(4) What are the major results or impact of the work of the position?
Knowledge, Skills and Abilities Knowledge, skills and expertise necessary to undertake the work, including use of specialised tools or equipment.
Pop-up statement
Ensure that the knowledge, skills and expertise required are required only for the current job.
Education, Experience and Language Skills
 Completed secondary education, as well as specialised training in [specific field].
 At least standard number years of experience in [specific field].
 Fluency in [languages required and desired, language requirements must be substantiated by job requirements].
Pop-up statement
Describe the languages required by the work, and the level of skill required in each language.