Tender Document Fee (Non-refundable) Rs. 200=00
Tender Form
For Computer & Peripherals
DRDA, BUDAUN
PART-1
TERMS & CONDITIONS OF CONTRACT
Tender for HP/ Compaq, IBM & HCL only.
(Only Corporate Models are accepted)
1.
The vendor may submit his bid against this tender enquiry only if he is a reputed computer
manufacture/authorized dealer of a computer manufacture.
2.
The earnest money of Rs. 20000.00 (Rs. Twenty Thousand Only) should be enclosed alongwith the
terms & conditions duly signed and stamped in a form of Account Payee Bank Draft payable on any
branch of nationalized bank at Budaun in favor of District Magistrate, District-Budaun in separate
sealed envelope. All other tenders submitted without requisite amount of earnest money shall be
rejected and their technical and financial bids shall not be opened.
3.
The sealed envelopes of the bidders containing “Technical Bid” & “Financial Bid” must be submitted
for each item separately and also mention the item name on the envelopes.
4.
The sealed envelopes of the bidders containing “Technical Bid” shall be opened on at first. The
“Financial Bid” of those Bidders shall not be opened whose “Technical Bids” are not accepted.
5.
Technical specification of the computers and peripherals and the leaflets/supporting document should
be enclosed to confirm them.
6.
Every page has to be signed by the Bidder.
7.
Photo of the Bidder/Vendor attested by Gazetted Officer as well as of the person who will appear
before tender committee at the time of opening of the tenders.
8.
No incomplete systems will be accepted under any circumstances.
9.
The delivery of all the computers and other related items to be ordered shall be made by the
Bidder/vendor within 2-3 weeks from the date of issue of the purchase order by District Magistrate,
Budaun to the Bidder/vendor. All the deliveries should be on CIF basis. If any loss or damage occurs in
transit then it will be the responsibility of the supplier to make good the loss, within the time stipulated
in the tender purchase order for installation. The vendor will take necessary action to claim the
insurance money, for the item(s) lost/damaged during transit, from insurance Company.
10.
All the Items to be supplied should be new, of good quality and standard and as per the technical
specification mentioned in Technical Bid document.
11.
The Vendor will provide operational manuals. OEM documents for peripherals, set of diagnostics to
test all the sub-systems etc. along with the systems. All the softwares should be supplied along with the
media and manuals.
12.
If delivery installation of the items is not made within above stipulated period, the compensation will
be, payable for non-adherence to the committed delivery installation schedules by the Bidder/vendor to
District Magistrate, Budaun as follows :0.5% of the total order value per week of delay in delivery of computer systems, other items &
softwares subject to maximum of 5.0% of total order value.
13.
District Magistrate, Budaun reserves the right to cancel the total/part purchase order, and also reserves
the right to reject any items supplied against the purchase order, if found not working satisfactorily at
the time of installation the rejected items, if any, shall have to be taken back and replaced by the good
quality items forthwith at the cost of supplier.
14.
If the installation of the items at the site gets delayed from the stipulated period given above and to be
given in the Purchase Order, then District Magistrate, Budaun reserves the right to forfeit the earnest
money deposited by the Bidder/vendor and the balance payment, if any, due to the supplier for the
items supplied against the purchase order shall be forfeited.
15.
If the average down time of the computer systems evaluated separately in a year is less than or equal to
15 days, the period covered by the warranty/AMC maintenance shall be extended by number of
average down time days.
If average down time days of the computer systems exceeds 15 days in a year, then the compensation
@ Rs. 100/- per day per computer system and Rs. 50/- for UPS (offline), Rs. 100 for UPS (Online) &
Rs. 75/- for printer shall be charged from the Bidder/ vendor.
16.
The prices quoted in the financial bid should be inclusive of Power cables, interface cables, packing,
forwarding, freight, transit insurance and installation charges at sites. Excise duty and trade tax if
applicable should be quoted separately in the financial bid.
17.
Payment for the items to be supplied by the Bidder/vendor against the purchase order shall be made by
District Magistrate, Budaun as follows :90% amount of the total order value will be paid to the vendor against physical delivery of all the
ordered items to the sites after their physical inspection.
Remaining 10% amount of the total order value will be released to the Bidder/vendor after satisfactory
installation, testing and reports of the supplied items at sites and furnishing of a performance bank
guarantee of 10% amount of total order value in favour of District Magistrate, Budaun for one month
beyond the full warranty period of three years (for softwares 120 days only) from date of successful
commissioning of all the supplied items.
Payment shall be released on receipt of the original bills in duplicate complete in all respect and
original delivery challans of all the items duly signed and stamped by the authorized representative of
the user department. If physical inspection and testing of items is carried out centrally in the office of
the vendor prior to delivery of the items at sites, then vendor will have to submit a certificate from
authorized person(s) of the site(s) that they have received unbroken sealed packets with the seal and
signature of District Magistrate, Budaun representative on challans for claiming the payments against
delivery of the items. No payments shall be released for part delivery of the hardware, software and
other related accessories against the purchase order.
18.
Complete hardware including plastic parts and printer heads (if any) will carry three years onsite
comprehensive warranty.
Software warranty of 90 days or as given by OEM will be limited to replacement of media from the
date of its installation and commissioning. Vendor will provide free updates of the softwares if any
provided free to them from OEM.
19.
Consumables such as print cartridges, computer stationery will not be covered under warranty.
20.
Warranty period will start from the date of successful installation of the items (Computer systems,
Accessories, Software etc.) at sites.
21.
Minimum seven years (including warranty period of three years) spare parts availability should be
guaranteed by the Bidder/vendor.
22.
The successful tenderer shall sign an agreement immediately after the acceptance of the tender.
23.
If the tender is submitted by a firm other than the computer manufacturer, then the Bidder/vendor
should furnish least documents from their principals as proof of the firm being their authorized dealer.
24.
In case of tenderers whose tenders are not considered for placing the purchase order, the earnest money
deposit (EMD) will be refunded normally with in one month of taking the purchase decision. In case,
the tenderer whose tender is accepted for placing the purchase order, the earnest money deposit will be
converted into security money and will be retained till the complete items are supplied and
commissioned. If the tenderer is not able to supply the ordered items completely with in the specified
period, the earnest money will be forfeited in full.
25.
All the documents required should be submitted along with the technical bid of the tender only.
26
The registration number of the firm along with the CST/U.P.T.T. No. allotted by the sales tax trade
authorities and I.T. registration number (P.A.N.) along with the place of registration should invariably
be along with the technical bid.
27
Tender will be rejected, if technical specification offered by the firm in the technical bid differ from
that of financial bid.
28
Tender not conforming to any or all the above terms and conditions are liable to be rejected.
29.
Incomplete tenders are liable to be rejected.
30.
District Magistrate, Budaun reserves the right to increase/decrease the specified quantities of any
item(s) given in the tender.
31.
District Magistrate, Budaun reserves the right to reject any or all the tenders without assigning any
reason whatsoever. District Magistrate will not be under any obligation to give any clarifications to
those vendors whose tenders have been rejected.
32.
The items required will be supplied at CDO Office, Vikas Bhawan BUDAUN.
33.
All disputes are subject to Budaun Jurisdiction.
34.
The vendor will furnish authorization in the prescribed format enclosed with this tender.
DECLARATION BY THE VENDOR
It is herby declared that I/We the undersigned, have read and
examined all the terms and conditions etc. of the tender document for
which I/We have signed and submitted the tender under proper lawful
Power of Attorney. It is also certified that all the terms and conditions
of the tender document are fully acceptable to me/us and I/We will
abide by the conditions from serial no. 1 to 35. This is also certified
that I/We/Our principal manufacturing firm have no objection in
signing the purchase contract in the endorsed Performa if the
opportunity for the supply of the items against this tender is given to
me/us.
Date: Signature:
Address: Name:
Designation:
On behalf of:
(Company Seal)
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1
SERVER
2
Desktop
Computer
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SERVER CONFIGURATION
Server System with INTEL or OEM motherboard having single
Intel Xeon 3.2 GHz with integrated 1 MB cache and 800 MHz
FSB or Processor, support for dual processor, PCI bus with
minimum 4 PCT slots including 2 x 64-bit/66 MHz. Min.one x 4
PCI Express slot. The system with

INTEL E7320 or equivalent Chipset.
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The motherboard should support 800 MHz FSB.
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512 MB x 2 Dual Channel DDR SDRAM 333 MHz
Registered ECC extendable up to 8 GB.

2 x 120 GB SATA-150 HDD with RAID Level 0 and 1
support.
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Integrated/Add-on PCI 10/100/1000 Mbps.
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Ethernet Controller, auto sense, full duplex with UTP
connector.
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Integrated PCI SVGA video controller with 8 MB RAM.

Integrated Dual Serial ATA Ports.
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DVD Writer, 1.44 MB FDD.
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17” TFT.
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One Parallel port, one fast serial port.
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1 Mouse Port, 1 KBD port and 2 free USB Ports.
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OEM Keyboard and OEM Optical Scroll Mouse with pad
and driver software.
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System user manual and all necessary accessories.
Server Chassis should be equipped with :

Suitable Power Supply with active PCF to support full
configuration including all possible future up gradations.
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At least 3 external peripheral bays, (5.25” x 2 & 3.5” x 1).

At least one cooling fan excluding CPU & SMPS fans.
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Locking Facility for front bezel.
SOFTWARE

Software Utilities should be supplied for system
configuration, OS Installation and System Information.
Driver Software for all the adapters as per the
Configuration and Operating System is also required.
MANAGEABILITY FEATURES

Management of the Server over LAN.

Integrated Management Log.

Server Health Logging.

System Management S/W should be bundled in media.
OS Certification

Microsoft Windows 2003 Server & LINUX.
THREE YEAR WARRANTY
DESKTOP CONFIGURATION

Intel Pentium 4 Processor 3.2 GHz (HT) with 800 FSB, 1
MB L2 Cache or higher Processor

PCI Bus with minimum 3 PCI slots and one 8x AGP slot

Intel 915G with HT or higher chipset.

Motherboard should support 800 MHz FSB or higher.

2* 256 MB Dual Channel DDR2 SDRAM PC2-5300 (667
MHz) expandable to 4 GB.

Integrated GMA900 Graphic Controller using DVMT and
Onboard 8 channel Audio Codec Sound.

External speakers (2*2.5 WRMS) and Microphone.

Integrated onboard 1000 Mbps Ethernet controller.

56 Kbps Internal Modem US ROBOTICS/DLINK.
1
30
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One Parallel Printer Port ECP/EPP, fast serial port.
Minimum 6 USB 2.0 Ports at least two on front side.
Mouse port & Keyboard port.
80 GB SATA HDD 7200 RPM 150 MB/s.
CD Writer Combo drive, 1.44 MB FDD.
104 Keys OEM Keyboard with bilingual support.
OEM Optical Scroll Mouse with Mouse Pad.
17’’ SVGA colour monitor 0.27d dot pitch, NI and TCO
99 or better Compliant.
Desktop Management interface (DMI) implementation.
Three external peripherals bays (5.25’’x2 & 3.5x1)
System User Manual and all necessary accessories.
Latest Version Antivirus software in CD Media and
preloaded with free update license valid at least one year.
Windows XP Professional should be pre-installed.
Bundled software for Data Recovery
OEM pack / Full Pack of Windows XP Professional with
CD Media and manual should be bundled with the system
with all necessary driver and software in media.
NOTE
In 4 computers out of 30 computers the following will be add on:

17” TFT in lieu of 17” colour monitor.
THREE YEARS ONSITE WARRANTY
3
4
5
Web Camera
Laser Printer
Laser Printer
6
UPS
7
UPS
8
LCD Projector
9
10
16 Port Switch
Softwares
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11
Cables,
Connectors &
Tools
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12
Generator
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3.1 Mega Pixel Digital cum Web Camera (KODAK)
HP Laser Jet 1160 (Three Years onsite Warranty)
HP Laser Jet 3380 (All-in-one)
Three Years onsite Warranty
2 KVA (Online) Make APC/NUMERIC/UNILINE/
TRITONICS
1 Hour Backup
SMF Battery
650/700 VA. Make APC/Luminous
15-30 mins. Backup.
MITSUBISHI/SANYO
1600 or above ANSI Lumens.
1024x 768 (XGA)
2000 : 1 contrast ratio
Picture muting, On screen Display Auto key stone
correction, Auto setup.
40” to 150” screen size (Minimum) with tripod.
Composite Video, Y/C video, DTV & HDTV.
Minimum 5000 Hour Lamp Life.
With all supporting drivers and cables/connectors.
16 Port Switch Make D-Link with Mounting Rack.
Office 2003 (Hindi + English) for Windows with media
and License.
Server OS with media, manual & license. (Windows 2003
or latest).
SQL Server 2000 with media and five user license, all
manuals.
Visual Studio.Net with all manuals.
UTP cable (D-Link)
UTP connector (D-Link)
Crympting Tool (D-Link)
10 KVA/Three Phase Kirloskar Generator SET (Engine &
Alternator Should be Kirloskar only)
4
25
1
1
25
1
1
1
1
1
1
305 mtr.
100
01
01