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BSBITU302B Create electronic presentations – Assessments
© 2010 Aspire Training & Consulting
Level 8, 409 St Kilda Road
MELBOURNE VIC 3004 AUSTRALIA
Phone: (03) 9820 1300
First published March 2010
Second edition January 2011
ISBN: 978 1 74240 446 2

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BSBITU302B Create electronic presentations - Assessments
The following table maps the assessment activity in this chapter against the element and performance criteria of Element 1 in BSBITU302B Create electronic presentations . The activity has been designed for all learners to complete.
Part
A
B
C
Element
1
1
1
Performance criteria
1.1, 1.4
1.2, 1.3, 1.4
1.1
1.
List reasons why a person may suffer physical discomfort when spending a lot of time at a workstation.
2.
For each reason you have listed above, describe a solution that could relieve physical discomfort.
3.
Describe four types of office equipment you could use to help your posture in the workplace. Explain the benefits of each piece of equipment.
4.
This chapter discussed two ways of conserving resources in an office environment: minimising paper wastage and minimising energy use. Using a table similar to the one below, list as many conservation techniques as you can think of, that is, not just the ideas listed in the chapter. Find at least four more ways of conservation for each category below.
Minimising paper wastage Minimising energy use
5.
Research an organisation or summarise how your workplace manages wastage of paper and energy.
 Are its methods to avoid waste thorough and efficient?

List as many ways as you can think of for your organisation to improve its paper and energy conservation.
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BSBITU302B Create electronic presentations - Assessments
6.
Read the case study. Write down, or tell your trainer, your response to the task.
Case study
Angelina works as an administration officer. Her main tasks are reception duties, word processing, handling the mail and filing. Most days Angelina’s manager gives her urgent work in the afternoon that needs to be completed that day. Her time lines are always very tight and she often finds that she has to work during her lunch hour and for an extra half hour in the evening. She is always exhausted and is becoming stressed.
To make matters worse, Angelina finds that work is often just dropped on her desk, which makes her desk disorganised and difficult to use. She can’t alter her chair and there is glare coming from her monitor. She often leaves work with a headache and a backache. a) List all the unsafe work practices Angelina experiences. b) For each of the unsafe practices you have listed in a) describe a solution. c) In half an A4 page describe why work organisation and ergonomics lead to better employee health.
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BSBITU302B Create electronic presentations - Assessments
Are the following statements true or false? Tick the relevant column beside the statement.
The purpose, audience and method of your presentation will have an impact on the content, organisational requirements, style and layout of the presentation.
If you know how to use an overhead projector, then you will know how to use a data projector.
Having a hard copy of the presenter notes or audience handouts can add value to an electronic presentation.
Make sure that during your day you are able to carry out a variety of tasks to prevent repetitive actions causing undue stress on your body.
The level of expertise your audience members have in the subject you are presenting is irrelevant to the content you provide in your electronic presentation.
The audience will not remember everything from a presentation, so handouts are useful, particularly if the presentation is about something the audience needs to remember.
An overhead projector is commonly used for PowerPoint presentations.
Using computers for too long without breaks can contribute to backaches, neck ache, headaches, migraines and eyestrain.
Minimising paper and energy usage in the workplace is only the responsibility of the managers.
You need to understand legislative requirements to be confident your presentation complies with privacy and anti-discrimination laws and ethical principles.
True False
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BSBITU302B Create electronic presentations - Assessments
Select the correct answers for the following questions.
1.
Which of the following are ergonomic concerns? a) Environmental noise b) Indoor air quality c) An uncomfortable office chair d) All of the above
2.
If no pain is noticed while you are doing repetitive tasks then you do not have to worry about cumulative stress. True or false?
3.
Leaning forward while sitting can put stress on your back and may lead to back pain. True or false?
4.
Cumulative stress disorders may result when: a) you fall off your bike b) repeated stress is placed on tendons, nerves, and muscles c) you are exposed to toxic gases for harmful periods of time.
5.
If your wrists are at an uncomfortable, odd angle when typing you should try: a) raising/lowering your chair until your wrists are at a comfortable angle b) raising your shoulders until your wrists are at a comfortable angle c) putting the keyboard in your lap.
6.
People who work in offices don’t have to worry about workplace health and safety. True or false?
7.
It is better to pound the keys when typing than to use a light touch. True or false?
8.
Sick Building Syndrome is caused by: a) improper lighting b) excessive noise c) poor indoor air quality d) all of the above.
9.
It is best to position your monitor so that: a) you have to lean forward to clearly see the text b) you can see overhead lights reflected on the screen c) you can clearly read the text without leaning forward, twisting your neck, or looking too far upwards.
10.
The best position for a document holder is below and to the right of the monitor.
True or false?
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BSBITU302B Create electronic presentations - Assessments
The following table maps the assessment activity in this chapter against the element and performance criteria of Element 2 in BSBITU302B Create electronic presentations.
The activity has been designed for all learners to complete.
Part
A
B
C
D
Element
2
2
2
2
Performance criteria
2.1
2.2
2.2, 2.3
2.4, 2.5
Read the case study. Write down, or tell your trainer, your answers to the questions.
Case study
Claire was told to prepare an electronic presentation to show to external clients. She knew that the clients wanted information about new legislation and how it was affecting the organisation. She found lots of legislative documents and used the fine details to fill the slides that made up the presentation.
Claire then produced speaker notes that contained additional, detailed information. When Claire delivered her presentation, the audience seemed confused and some clients appeared to fall asleep. She later found out that the audience wanted a general outline of the legislation and the details she presented to them on the slides and in her notes were too complicated.
1.
Describe what Claire should have done before producing the presentation.
2.
What were the consequences of Claire’s poor planning?
3.
How could Claire have made the presentation more successful?
4.
Why is it important to understand the purpose of a presentation, the audience it is for and the best method for its delivery? Write half an A4 page.
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BSBITU302B Create electronic presentations - Assessments
1.
Match each method of presentation with the appropriate situation.
Presentation method Situation
Face-to-face
Self-running
Use yourself
Online
Trade fair
Staff meeting
Conference in Shanghai
Training session
2.
The following tools and equipment are used to prepare and deliver presentations:
 data projector
 speaker notes

Internet access
 network access
 overhead transparencies
 overhead projector
 annotation pen
 digital pointer
 handouts.
Decide which of these tools and/or equipment would be needed for each of the presentations below.
Presentation 1
Presentation 2
Presentation 3
This presentation needs six transparencies. The presenter wants notes and the audience needs to have additional information. The presenter also wants to be able to point to information being projected.
This presentation uses PowerPoint. The presenter wants to be able to write on slides and give the audience a printed overview of the information.
This electronic presentation is going to be loaded on to the
Web and run continuously at a conference. Hard copy brochures are needed to distribute to clients.
3.
Use Word to design a template for an organisational handout. Use the following information about style and content. Print out your work and give it to your tutor.
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BSBITU302B Create electronic presentations - Assessments
Style and content guidelines
Corporate Logo: *Masons* (use this logo or make up your own)
Footer: with time, page number and date in Book Antiqua size 12
Header: with organisational name
4.
Why should an organisation have a preferred style and layout for its electronic presentations and hard copy handouts? Write half an A4 page.
You are going to produce a presentation using summary slides and custom shows. Use at least 12 slides for your presentation.
Think of a subject for your presentation. It can be about something you have studied or anything that interests you. Talk to your tutor or if you are working talk to your manager about your topic before you begin.
Follow these guidelines.
 Use consistent style in your title and body text.

Break up your presentation into three custom shows with a summary slide to introduce each custom show.

Create a table of contents slide at the beginning of your presentation that contains headings from all three summary slides.
 Use Rehearse Timings to pace your show.
 Write speaker notes and audience notes to support your presentation and print them out.

Use appropriate help sources when needed.
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BSBITU302B Create electronic presentations - Assessments
Imagine you have to teach a colleague one of the following subjects.
 How to create a basic custom show
 How to create a hyperlinked custom show
Write explanatory notes and create a step-by-step guide for the learner. Test your lesson by teaching it to a colleague or friend.
Write explanatory notes about the importance of preparing a presentation within organisational time lines to meet both client and organisational deadlines.
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BSBITU302B Create electronic presentations - Assessments
The following table maps the assessment activity in this chapter against the element and performance criteria of Element 3 in BSBITU302B Create electronic presentations.
The activity has been designed for all learners to complete.
Part
A
B
C
D
Element
3
3
3
3
Performance criteria
3.4
3.4
3.1, 3.2, 3.3
3.1, 3.2, 3.3
Describe how an organisation can organise and protect electronic information on a server and hard copy information in a filing cabinet. Write half an A4 page.
Read the case study. Write down, or tell your trainer, your answers to the questions.
Case study
Jonah has spent two hours working on a PowerPoint presentation for a meeting that afternoon. He has created 10 slides and has almost finished the presentation. Suddenly there is a power failure for five minutes. When the power is restored and he accesses his presentation he is alarmed to see that he has lost half of his presentation.
1.
Explain what steps Jonah could have taken to avoid losing work.
2.
Describe the importance of protecting information when using PowerPoint 2007.
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BSBITU302B Create electronic presentations - Assessments
Research an organisation or use your own workplace. Find out the answers to the following questions.
1.
Explain what methods of proofreading presentations are utilised within your organisation.
2.
Make an assessment of how foolproof these methods are. Are there times when errors are made and not detected prior to delivery of the presentation?
3.
How could proofreading be improved?
4.
Describe the methods used in your organisation for overcoming problems with design and production of an electronic presentation.
5.
What range of printed presentation materials are provided in your organisation?
Assume you are preparing a policy about finalising electronic presentations in an organisation. To make it comprehensive, logical and clear to read, include:
 methods of overcoming problems including user manuals, training documents, advice from colleagues and electronic assistance
 best practice advice for proofreading presentations including checking for spelling, consistency in presentation features and style, in accordance with task requirements
 options available for printing presentation materials.
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BSBITU302B Create electronic presentations - Assessments
To be assessed as competent in BSBITU302B Create electronic presentations you must provide evidence of the specified essential knowledge and skills. Details of the essential knowledge and skills can be found in the ‘Before you begin’ section of this workbook.
The following table maps this final assessment activity against the elements and performance criteria of BSBITU302B Create electronic presentations.
Part
A
B
Element
All
All
Performance criteria
All
All
C All All
Detailed mapping of this workbook against the methods of assessment, the elements, the performance criteria and essential skills and knowledge is available in the Aspire
Trainer’s and assessor’s guide for this unit.
The following activity forms part of your assessment of competence. You may also need to provide various workplace documents or third-party reports. Your trainer will give you guidance in this area.
The following activity has been designed for all learners to complete.
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BSBITU302B Create electronic presentations - Assessments
Your trainer needs to observe you demonstrating the following essential skills in your workplace or in a simulated environment.
Essential skills
Demonstrate how you apply:
 communication skills to clarify requirements of documents
Example
Arrange for your trainer to watch you as you clarify a presentation task with your supervisor or colleague. Show you understand the purpose, audience, method of presentation and legislative requirements.
Demonstrate how you apply:
 keyboarding skills to enter text and numerical data
Arrange for your trainer to watch you as you prepare a presentation. Demonstrate how you follow design requirements and use a range of software functions.
Demonstrate how you apply:
 literacy skills to read and understand organisational procedures, to use screen layout to support text structure, and to proofread and edit documents
Show your trainer/assessor the requirements for a presentation you have to prepare. Show an example of a presentation you have edited and proofread.
Demonstrate how you apply:
 problem-solving skills to use processes flexibly and interchangeably
Show your trainer/assessor an example of a time when you encountered a difficulty when preparing a presentation and what you did to resolve the problem/s.
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BSBITU302B Create electronic presentations - Assessments
1.
Read the case study. Write down, or tell your trainer, your responses to the tasks.
Case study
Kerrie has just started work as an office assistant in a large organisation.
She was given a workstation that has a monitor, a computer, a keyboard, a mouse, a telephone and an adjustable chair.
Her job will include handling a lot of files. Some files will have to be handled daily and others weekly. She will also be required to frequently use the phone. Kerrie’s role will involve a lot of repetitive tasks, such as data entry. She will also be required to organise meetings for a number of different teams.
Kerrie’s new office has large paper and power bills and her manager has asked her to think of ways to cut costs. a) Describe how Kerrie could adjust her workstation to make it comfortable for her to work. Write half an A4 page. b) Describe equipment that Kerrie could use to prevent injury while working. c)
Describe how Kerrie could plan a day so that she doesn’t have to do repetitive work for too long. d) Imagine that you are Kerrie and you have to present a list of ideas to your manager about conserving paper and energy. Make a list of paper- and powersaving ideas.
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BSBITU302B Create electronic presentations - Assessments
2.
a) You are going to create a PowerPoint presentation. Discuss the subject of your presentation with your manager to make sure it’s relevant to your organisation’s needs. Also discuss a suitable timeframe to have your presentation completed and how you should best store your work appropriately and safely. Make sure you identify your audience and the purpose of your presentation. Identify what your presentation requirements will be. Create a paper-based storyboard to help with the design of your content. Show that you are aware of any legislative requirements you must comply with, such as privacy and anti-discrimination laws or regulations. Use online and paper-based help materials to complete your presentation. Describe any difficulties you encountered and what you did to solve the problem; for example, the text wouldn’t fit on one page; you forgot how to include speaker notes.
You can be as creative as you like with this task, but it must contain the following criteria.

Consistent style with no spelling or grammatical errors.
 Balanced presentation features including animations, transitions, graphics and set timing.

Advanced software features using either basic or hyperlinked custom shows.

Printouts of handouts and speaker notes.

Be aware of avoiding distractions such as irrelevant animation, crowded slides, overly busy background etc.
 Feedback from a work colleague or fellow learner that identifies any potential problems, missing elements or suggestions for presentation.
OR b) You are going to create a PowerPoint presentation. Imagine that this presentation is to be loaded onto the Web, and that it will also be used by your manager to present information to clients. Identify what your presentation requirements will be and what is an appropriate timeframe within which to complete it. Create a paper-based storyboard to help with the design of your content. Use online and paper-based help materials to complete your presentation. Explore various options available to ensure you store your work safely.
You can be as creative as you like with this task, but it must contain the following criteria.
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BSBITU302B Create electronic presentations - Assessments

Consistent style with no spelling or grammatical errors.

Balanced presentation features including animations, transitions, graphics and set timing.

Advanced software features using either basic or hyperlinked custom shows.
 Printouts of handouts and speaker notes.

Be aware of avoiding distractions such as irrelevant animation, crowded slides, overly busy background etc.
Below is the (fictitious) content of your presentation. You must use all the headings provided. You will have to decide how many slides are needed for each heading. You must also use all the information below each heading. You can only alter the text if you think it could be written better for a PowerPoint slide. Finally, you must think of a title for your presentation that suits the content and store it appropriately.
Flourish Plant Suppliers
 Established in 1850 as a supplier of plants to botanical gardens around
Australia
 Supplied plants from all over the world for botanical gardens in all
Australian cities
 Retail and wholesale premises first established in 1940
 Worldwide nurseries started to open in 1950
 Now one of the largest plant suppliers and landscape artists in the world
Nursery locations
Australia 30 nurseries
United Kingdom 40 nurseries
Germany
France
Spain
Malaysia
New Zealand
12 nurseries
12 nurseries
12 nurseries
12 nurseries
10 nurseries
Singapore
America
Canada
8 nurseries
50 nurseries
12 nurseries
Major accomplishments
 Supplied and created the exotic gardens in Singapore’s Majestic Hotel
 Supplied and created the gardens in Australia’s Parliament House
 Won best Plant Supplier award in America in 2002
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BSBITU302B Create electronic presentations - Assessments
 Supplied plants for Canada’s famous Quebec railway station
 Supplied plants for Melbourne’s Spring Racing Carnival
 Won first prize for best exotic garden in the Kew Gardens competition
2004
Most popular products
 Indoor plants
 Outdoor ornamental plants
 Grasses and legumes
 Nectar-producing plants
 Summer-fruiting plants
 Winter-fruiting plants
 Nut and acorn plants
 Conifers
How to contact us
Australia 9555 0798
United Kingdom
Germany
France
Spain
43574 8902
45748 7150
09987 4737
67598 0710
Malaysia
New Zealand
Singapore
America
Canada
14758 4750
75043 5405
51587 5098
95747 7845
47574 5798
Further information
If you would like a brochure that lists products and prices please contact one of the following headquarter addresses.
Flourish Plant Suppliers
23 Rose Bank
Fresh Creek 1610 VIC Australia
Flourish Plant Suppliers
50 Garden Drive
Daisy Place London NE12 England
Through the completion of the practice tasks and assessment activities in this workbook, you have now gathered a variety of documents, reports and other documentation relevant to this competency.
Present this information in a portfolio to your trainer.
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