THE 21ST CENTURY INTEGRATION INTERNATIONAL SECONDARY SCHOOL
DP Coordinator job description
What is the role of The Diploma Programme Coordinator and what is his/her job
definition?
The job description varies depending on the size and needs of a particular school.
At “The 21st Century Integration” International Secondary School the DPC job
description looks as following:
The Diploma Programme Coordinator is the interlink between
teachers, students, parents, IBO and school administration
Teachers
Students
School
Administration
DP
Coordinator
IBO
Parents
The complication of DPC’s job is in its diversity and the amount of different tasks
the Coordinator has to be responsible for.
Below is the list of specific responsibilities:
1. Working with teachers
 Making sure the teachers fully understand the programme, its
philosophy and their responsibility
 Ensure that teachers understand their own subject requirements
 Organizing teachers meetings
 Providing access to OCC and IBIS websites
 Supervising the deadlines
 Creating the timelines the way that teachers have enough of time to
work together
 Encourage, supervise and take part in collaborative planning
2. Working with students
 Creating individual study plans
 Helping with course selection
 Attending classes
 Monitoring students’ academic performance
 Monitoring students’ attendance
 Organizing individual and group meetings
 Helping with university selection and admission
 Providing moral support
3. Recruiting prospective students
 Organizing DP promotional workshops for younger students and
school community
 Establishing contacts with students from other schools and countries
 Implementing IB Learner Profile and Philosophy throughout the
school
 Offering pre-IB courses for 8th-9th graders
 Creating and running placement tests for prospective DP students
 Setting up student interviews
4. Communicating with the school administration and the rest of the school
departments
 Ensuring that the schedule and calendar are set up the way that it is
convenient for all members of the school community
 Making sure that the Diploma Programme gets sufficient support
from other administration members and teachers
 Making sure that the administration is fully aware of DP financial and
educational needs
5. Working with parents
 Organizing parent meetings
 Writing weekly student reports
 Inviting parents to attend open lessons
 Making sure the parents are aware of what the IB DP is
 Involving parents into the school projects
6. Communicating with IB office
 Communicating via e-mail and phone; translating invoices
 Supervising the deadlines
 Reporting issues related to Diploma Programme at our school
 Making sure that the information which comes from IBO is spread
around the school community
7. Organizing Examinations
 Organizing mock written and oral examinations
 Informing students and invigilators about examination procedures
and regulations
 Providing students with individual examination schedules and
the IB handout on the conduct of the examinations, as well as all
necessary materials needed
 mailing examination scripts to examiners within 24 hours after each
examination
8. CAS; TOK ; EE courses supervision
 Working closely with teachers and supervisors
 Making sure that the philosophy and requirements of the courses are
clear to students and the rest of the teachers
 Implementing TOK course philosophy across the programme
 Encourage parents and other members of the school community to
participate in CAS activities
9. IB Learner Profile implementation
 Making sure the profile is accessible to the school community
 Constantly implementing the profile to the school philosophy
10. Professional Development
 Sending teachers to IB workshops and conferences
 Organizing internal IB oriented school workshops and seminars
 Recruiting perspective teachers for our school, including native
speakers from other countries
11. Collaboration with Universities
 Hosting visitors from different universities throughout the world
 Organizing workshops for current DP students about university
admissions
 Distributing promotional literature among the students and school
community
 Writing letters of recommendation for DP students
 Setting up and carrying meetings with students and their parents
regarding the universities
12. Monitoring expenses
 Paying the fees according to IBO requirements
 Creating annual budget
 Monitoring all expenses related to the program (such as postage,
courier, publications, promotional literature, books, etc)
13. Organizing school evaluation process
 Making the necessary documentation accessible to all school
stakeholders
 Setting up deadlines, meetings, personal responsibilities
 Monitoring the process throughout the 5-year period of time
 Meeting with all stakeholders on the regular basis
14. Developing Programme calendar
 The calendar is updated annually according to current
students’/teachers’ educational needs
 Making sure the calendar is accessible to all members of the school
community
15. Cooperation with MYP Coordinator
 Organizing weekly meetings
 Developing direct succession between MYP and DP Programmes
 Preparing for IB workshops and conferences in Russia and abroad
 Exchanging IB experience/useful information for students, teachers
and parents
16. Diploma Programme recognition at the school
 Making sure that the school community is fully aware of importance
of the Diploma Programme, its core requirements and philosophy.
 Working on constant improvement of the Diploma Programme
positions at the school
17.General Administration
 Registering students as examination candidates
 Entering data on the IBIS website
 Entering student marks/predicted grades
 Supporting students with special assessment needs
 Monitoring assessment tasks and sampling work to be send to the
IBO
___________________________________________________________
Bibliography:
 Handbook of Procedures for the Diploma Programme 2011
Publication, 2010
 The Diploma Programme: From principles into practice
IBO Publication, 2005
 http://occ.ibo.org
IBO