European Economic and Social Committee
EESC 2015 "Europe in Harmony" video challenge
Notice to candidates
Candidates are herewith informed that, in accordance with Article 138(3) of Regulation (EU, Euratom) No
966/2012 of the European Parliament and of the Council of 25 October 2012 on the financial rules
applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No
1605/2002 (OJ L 298, 26.10.2012, p. 1) and Article 214 o the Rules of Application,
 Candidates have the sole liability in case of claim relating to the activities carried out in the
framework of the prize;
 The winners shall accept checks and audits by the EESC, the European Anti-Fraud Office (OLAF)
and the Court of Auditors and the publicity obligations as specified in EU financial rules;
 The 2015 "Europe in Harmony" video challenge shall be governed by EU law, complemented,
where necessary, by the national substantive law of Belgium;
 Candidates which are in one of the situations referred to in Article 106(1) and Articles 107, 108 and
109 of the Financial Regulation will be excluded from the prize;
 Financial or administrative penalties, or both, may be imposed on participants who have made false
declarations, or committed irregularities or fraud, in accordance with the conditions laid down in
Article 145 of the Financial Regulation and in proportion to the value of the prizes in question;
 If candidates believe that there was maladministration, they may lodge a complaint to the European
Ombudsman within two years of the date when they became aware of the facts on which the
complaint is based (see http://www.ombudsman.europa.eu);
 The court responsible for matters relating to this prize is the General Court of the European Union:
General Court
Rue du Fort Niedergrünewald
L-2925 Luxembourg
tel.: (+352) 4303 1 fax: (+352) 4303 2100
e-mail: GeneralCourt.Registry@curia.europa.eu
URL: http://curia.europa.eu
Candidates are furthermore informed that:
 Processing the application for the prize will involve the recording and processing of personal data
(such as name, address etc.). Such data will be processed pursuant to Regulation (EC) No 45/2001
on the protection of individuals with regard to the processing of personal data by the Community
institutions and bodies and on the free movement of such data. Unless indicated otherwise, the
replies to the questions and any personal data requested are required to evaluate the application and
will be processed solely for that purpose by the Communication Department.
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Candidates are entitled to obtain access to their personal data on request and to rectify any such data
that is inaccurate or incomplete by contacting the data controller (Communication Department, Mr
Peter Lindvald Nielsen, e-mail:eesc-social-media@eesc.europa.eu). In case of queries concerning
the
processing
of
their
personal
data,
candidates
may
address
them
to
data.protection@eesc.europa.eu. Candidates have the right of recourse at any time to the European
Data Protection Supervisor for matters relating to the processing of your personal data1.
For the purposes of safeguarding the financial interest of the Communities, personal data may be
transferred to internal audit services, to the European Court of Auditors, to the Financial
Irregularities Panel and/or to the European Anti-Fraud Office (OLAF).
Personal data (name, given name if natural person, address, legal form and name, and given name of
the persons with powers of representation, decision-making or control, if legal person) of candidates
which are in one of the situations referred to in Articles 106, 107, 109(1) and 109(2) of Regulation
No 966/2012 may be included in a central database managed by the Commission (CED) and
communicated to the designated persons of the Commission, other institutions, agencies, authorities
and bodies mentioned in Article 108 of Regulation No 966/2012. Any party entered into the database
has the right to be informed of the data concerning it, up on request to the accounting officer of the
Committee or directly to the accounting officer of the Commission.
Prior to the registration in the CED, the candidate concerned shall be given the opportunity to
express his/her view in writing (14 calendar days to do so). However, pending a possible decision on
the duration of the exclusion and in order to protect the Union's financial interest, it may be
requested a provisional registration of an exclusion warning already before having given the third
party concerned the opportunity to express its views.
The CED is operated by the Commission for which a specific privacy statement is available on the
europa website of this institution at the following address:
http://ec.europa.eu/budget/library/sound_fin_mgt/privacy_statement_ced_en.pdf
The undersigned (insert name of the signatory of this form):
 in [his][her] own name (if the nominee is a natural person)
acknowledges the above.
Full name
1
edps@edps.europa.eu
Date
Signature