European Economic and Social Committee
EESC Civil Society Prize
Notice to candidates
Candidates are herewith informed that, in accordance with Article 138(3) of Regulation (EU,
Euratom) No 966/2012 of the European Parliament and of the Council of 25 October 2012 on the
financial rules applicable to the general budget of the Union and repealing Council Regulation (EC,
Euratom) No 1605/2002 (OJ L 298, 26.10.2012, p. 1) and Article 214 of the Rules of Application:
 Candidates have sole liability in case of a claim relating to the activities carried out in the
framework of the prize.
 The winners shall accept checks and audits by the EESC, the European Anti-Fraud Office
(OLAF) and the Court of Auditors and the publicity obligations as specified in EU financial
rules.
 The civil society prize shall be governed by EU law, complemented, where necessary, by the
national substantive law of Belgium.
 Candidates who are in one of the situations referred to in Article 106(1) and Articles 107, 108
and 109 of the Financial Regulation will be excluded from the prize.
 Financial or administrative penalties, or both, may be imposed on participants who have made
false declarations, or committed irregularities or fraud, in accordance with the conditions laid
down in Article 145 of the Financial Regulation and in proportion to the value of the prizes in
question.
 If candidates believe that there was maladministration, they may lodge a complaint to the
European Ombudsman within two years of the date when they became aware of the facts on
which the complaint is based (see http://www.ombudsman.europa.eu).
 The court responsible for matters relating to this prize is the General Court of the European
Union:
General Court
Rue du Fort Niedergrünewald
L-2925 Luxembourg
tel.: (+352) 4303 1
fax: (+352) 4303 2100
e-mail: GeneralCourt.Registry@curia.europa.eu
URL: http://curia.europa.eu
EESC-2015-02467-00-00-INFO-TRA (EN) 1/3
EN
Candidates are furthermore informed that:
 Processing the application for the prize will involve the recording and processing of personal
data (such as name, address, etc.). Such data will be processed pursuant to Regulation (EC)
No 45/2001 on the protection of individuals with regard to the processing of personal data by
the Community institutions and bodies and on the free movement of such data. Unless
indicated otherwise, the replies to the questions and any personal data requested are required
to evaluate the application and will be processed solely for that purpose by the
Communication Department.
Candidates are entitled to obtain access to their personal data on request and to rectify any
such data that is inaccurate or incomplete by contacting the data controller (Communication
Department, Mr Peter Lindvald-Nielsen, e-mail: civilsocietyprize@eesc.europa.eu). In case of
queries concerning the processing of their personal data, candidates may address them to
data.protection@eesc.europa.eu. Candidates have the right of recourse at any time to the
European Data Protection Supervisor for matters relating to the processing of your personal
data1.
For the purposes of safeguarding the financial interest of the Communities, personal data may
be transferred to internal audit services, to the European Court of Auditors, to the Financial
Irregularities Panel and/or to the European Anti-Fraud Office (OLAF).
Personal data (name, given name if natural person, address, legal form and name, and given
name of the persons with powers of representation, decision-making or control, if legal
person) of candidates which are in one of the situations referred to in Articles 106, 107,
109(1) and 109(2) of Regulation No 966/2012 may be included in a central database managed
by the Commission (CED) and communicated to the designated persons of the Commission,
other institutions, agencies, authorities and bodies mentioned in Article 108 of Regulation
No 966/2012. Any party entered into the database has the right to be informed of the data
concerning it, up on request to the accounting officer of the Committee or directly to the
accounting officer of the Commission.
Prior to the registration in the CED, the candidate concerned shall be given the opportunity to
express his/her view in writing (14 calendar days to do so). However, pending a possible
decision on the duration of the exclusion and in order to protect the Union's financial interest,
a provisional registration of an exclusion warning may already be requested before the third
party concerned has been given the opportunity to express his/her views.
The CED is operated by the Commission for which a specific privacy statement is available
on the europa website of this institution at the following address:
http://ec.europa.eu/budget/library/sound_fin_mgt/privacy_statement_ced_en.pdf
1
edps@edps.europa.eu
EESC-2015-02467-00-00-INFO-TRA (EN) 2/3
The undersigned (insert name of the signatory of this form):
☐ in [his][her] own name (if the nominee is a natural person)
or
☐ representing the following civil society organisation (if the nominee is a civil society
organisation):
full official name:
official legal form:
full official address:
VAT registration number:
acknowledges the above.
Full name
EESC-2015-02467-00-00-INFO-TRA (EN) 3/3
Date
Signature