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Trade Partner Vendor Extranet Process (NOVA & SOMA)
Created:
Modified:
Last Modified By:
Created by:
04/14/2004
11/13/2006
Process Improvement Manager
Chief Operating Officer
Description:
The Stanley Martin Vendor Extranet is a designated site where
contracted SMC Trade Partners can access company
information, lot specific information, and payment vouchers. It is
accessible via any valid world-wide web connection and can be
found under the [Extranet] button menu option on the company’s
primary web-site: http://www.StanleyMartin.com.
The login username is a valid email address supplied by the
Trade Partner. A password is assigned by SMC and is case
sensitive. Lost or forgotten passwords can be requested from
the Purchasing Department or by clicking on the “What’s my
password?” link on the site. Should a password need to be
changed, contact the Purchasing Department.
Abbreviations:
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CBO
NC
NCM
SMC
TP
VPO
Custom Built Option
Neighborhood Coordinator
Neighborhood Construction Manager
Stanley Martin Companies
Trade Partner
Variance Purchase Order
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Steps
Step
1
Obtain Password &
Login
Resource
POS
2
Access Vendor Extranet
TP
Description
Send an email to the Trade Partner listing basic Vendor
Extranet instructions along with their designated Login and
Password once they have been contracted by SMC (see
New Vendor Setup Process).
Enter Internet and go to www.StanleyMartin.com. Enter
designated Login and password to view the “Home Page”.
Vendor Extranet “Home Page”:
Navigate site using main menu bar at top of page:
1) “Home” – lists useful information such as news and announcements, along with new
projects about to open and informative “Did You Know” sections should you want more in
depth knowledge on a topic.
2) “Lot Info” – lists Project data such as Worksheets and schedules for the specific
neighborhoods a Vendor is contracted for.
3) “Reference” – lists contact information and links to documents published for easy access.
4) “Discussions” – provided as a future on-line forum for exchange amongst site users.
5) “About the Portal” – provided as an on-line help system for the site.
Step
3
Monitor New Starts and
Construction Activity
Resource
TP
Description
Perform the following steps on the Vendor Extranet:
Monitoring New Starts and Construction Activity on the Vendor Extranet:
1) Click “Lot Info” from the main menu bar, then click the desired project from the menu of
projects listed in the “Project Data” section of the screen. This will bring up all lots with
approved sales contracts and inventory (spec) homes.
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2) Monitor new starts by any of the following methods:
a)
Dragging the cursor over & clicking “SaleID”
ascending sales identification order.
b)
Dragging the cursor over & clicking “Lot”
number order.
c)
Searching the “Status” column
. This will sort the sales in
. This will sort the sales in ascending lot
for sales listed as “Not Started”.
3) Monitor construction activity by dragging the cursor over & clicking the magnifying glass
This will bring up the “Sale Details” menu.
.
a) The “Production Week by Project” report can be run by clicking the magnifying glass icon
to the left of the report. To print the report, select the print icon
.
4) Check the last time worksheets were modified by clicking “LastModified”
sort lots by date contract was last modified.
Step
4
Obtain Worksheets
Online
Resource
TP
Description
Perform the following steps on the Vendor Extranet:
Obtaining Worksheets Online on the Vendor Extranet:
1) Click “Lot Info” from the main menu bar, then click the desired project from the menu of
projects listed in the “Project Data” section of the screen. This will bring up all lots with
approved sales contracts and inventory (spec) homes.
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to
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2) Print Worksheets by dragging the cursor over and clicking the magnifying glass icon
This will bring up “Sale Details” menu.
.
3) Drag cursor over and click the magnifying glass icon
to print Worksheet screen. The
following formats are available:
a) “ExteriorSelectsByLot” for Vendors who may want to see only the exterior color selection.
Note: Exterior colors are also listed on Worksheet.
b) “Worksheet-Net” for Vendors wanting to see options without color selections, sorted by
option number.
c) “Worksheet-NetCat” for Vendors wanting to see options without color selections, sorted
by option category.
d) “Worksheet-NetCatSel” for Vendors wanting to see color selections for options sorted by
option category.
e) “Worksheet-Revision” for Vendors wanting to see the history of changes to the
Worksheet.
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f)
“Worksheet-Strut” for Vendors who may want to see options separated into Structural &
Non-Structural options.
Note: Do not rely on Worksheet information unless “Selection Complete” date is
entered.
should be confirmed with the NCM.
Step
5
Obtain Worksheet
Inserts
Resource
TP
Worksheet information is subject to change and
Description
Perform the following steps on the Vendor Extranet:
Obtaining Worksheet Inserts on the Vendor Extranet:
1) Click “Lot Info” from the main menu bar, then click the desired project from the menu of
projects listed in the “Project Data” section of the screen. This will bring up all lots with
approved sales contracts and inventory (spec) homes.
2) Print Worksheets by dragging the cursor over and clicking the magnifying glass icon
This will bring up “Sale Details” menu.
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.
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3) Drag cursor over and click the magnifying glass icon
next to the desired lot.
4) Request Worksheet inserts from the Neighborhood Coordinator by dragging the cursor over
and clicking the “+” sign next to “Request Info”
. Click in the
appropriate box and the info will be faxed within 24 hours. The following information may be
requested:
a) “Master Permit” to obtain a copy of the building permit.
b) “Site Plan” to obtain a copy of the site plan.
c) “Wiring Locations” to obtain copies of electrical and multimedia locations.
d) “CustomBuilt Info” to obtain copies of CBO-Assumptions Sheets as related to CBO
information.
5) Vendors with additional requests may drag cursor over and click the letter icon
left of the Neighborhood Coordinator’s email address field.
Step
Resource
NC
6
Monitor Changes to
Worksheets
TP
located
Description
Fax requested insert information to Vendor within 24 hours
of receipt.
Perform the following steps on the Vendor Extranet:
Monitoring Worksheet Changes on the Vendor Extranet:
1) Click “Lot Info” from the main menu bar, then click the desired project from the menu of
projects listed in the “Project Data” section of the screen. This will bring up all lots with
approved sales contracts and inventory (spec) homes.
2) Drag the cursor over and click “LastModified”
ascending order of date Worksheet was modified.
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. This will sort sales in
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Note: Do not rely on Worksheet information unless “Selection Complete” date is
entered.
should be confirmed with the NCM.
Step
7
Obtain Purchase Orders
Online
Resource
TP
Worksheet information is subject to change and
Description
Perform the following steps on the Vendor Extranet:
Obtaining Purchase Orders Online on the Vendor Extranet:
1) Click “Lot Info” from the main menu bar, then click the desired project from the menu of
projects listed in the “Project Data” section of the screen. This will bring up all lots with
approved sales contracts and inventory (spec) homes.
2) Drag cursor over and click the magnifying glass icon
the “Sale Details” menu.
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select desired lot. This will bring up
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3) Print Purchase Orders by dragging the cursor over and clicking the magnifying glass icon
for “EVendorVoucher”.
Note: Because EVendorVoucher (Purchase Orders) can include more than one PO due to one
vendor performing multiple tasks at a neighborhood, the Print Preview feature provides an easier
method to isolate individual POs for print.
Step
8
Obtain Variance
Purchase Orders Online
Resource
TP
Description
Perform the following steps on the Vendor Extranet:
Obtaining Variance Purchase Orders Online on the Vendor Extranet:
1) Click “Lot Info” from the main menu bar, then click the desired project from the menu of
projects listed in the “Project Data” section of the screen. This will bring up all lots with
approved sales contracts and inventory (spec) homes.
2) Drag cursor over and click the magnifying glass icon
the “Sale Details” menu.
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select desired lot. This will bring up
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3) Print Variance Purchase Orders that have not yet been submitted by dragging the cursor over
and clicking the magnifying glass icon
for “VPOsByLot-Open”.
4) Print Variance Purchase Orders that have been paid by dragging the cursor over and clicking
the magnifying glass icon
for “VPOsByLot-PTD”.
Note: Because Variance Purchase Orders can include more than one VPO due to one vendor
performing multiple tasks at a neighborhood, the Print Preview feature provides an easier method
to isolate individual POs for print.
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