JOB PROFILE
Job Title:
Senior Programme Design and Fundraising Manager
Job Group:
Country Programme Support
Duty Station:
Juba, South Sudan
Administrative Line Manager:
Country Director
Technical Line Manager:
Director of Programming
Line Management Responsibility:
Programme Officers, Communication Officer & M&E
Officer
JOB PURPOSE:
The programme development and fundraising role is based on collaborative work with the South Sudan
programme team to develop strategy and project ideas, turn them into proposals and secure suitable
donor funding. This involves facilitation of project design sessions and coordination of proposal
development processes with colleagues and partners. Through this work, s/he leads on the conversion
of programme concepts into feasible proposals which meet donor requirements. S/he also negotiates
with donors on contract details, and ensures engagement of relevant colleagues in finance and
programme departments in the review, sign-off and handover process. S/he proactively seeks new
donor opportunities and helps ensure the team is kept up to date with donor trends and opportunities.
Meanwhile s/he contributes to NP’s overall programme design and fundraising as a member of the
programme design and fundraising team. S/he will have supervisory responsibilities of programme
officers, communication officer and M&E officer.
KEY OBJECTIVES/RESPONSIBILITIES:
Support the South Sudan country team in defining strategy, preparing proposals for donors, and
negotiating contracts
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Contribute substantively to strategy development, and help ensure that programme
ideas are fundable within the donor opportunities available
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Coordinate the production of finalised proposals with the programme team
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Serve as the lead writer, contributing and soliciting ideas, text, editing and budget
design to the programme proposals being created, and package them to meet the
specific needs of different donors
Submit concept papers and proposals to donors, and follow-up with the donors on a
continuous basis to monitor progress and to answer questions and provide amendments
as necessary
Conduct and assist in the negotiations of donor contracts – within parameters agreed
with the Country Director, Finance Manager and programme managers, and ensuring
that costs including overheads are recovered, that NP systems are capable of generating
the compliance information required by the contract, and that NP’s best interests are
represented
Help programme colleagues ensure that all project costs are included in budgets and
funded – where necessary by submitting proposals to more than one donor
Lead the Grant Inception Process, ensuring that donor contracts are registered and well understood
by colleagues who will be responsible for their implementation, and that budgets can be managed
and monitored
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Maintain orderly files, and involve all internal stakeholders in communications on
fundraising issues
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Prepare a hand-over file for programmes and finance staff following the successful
negotiation of donor contracts, ensuring that salient information regarding grant
management is clearly flagged and communicated, and that all relevant paperwork is
made available
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Convert donor budgets into NP budgets, using internal budget formats and using budget
lines which allow the NP accounting system to be used to generate donor finance
reports
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Assist programmes in interpreting the terms of, and in re-negotiating ongoing donor
contracts when requested
Contribute to NP’s knowledge of donor priorities, opportunities and special needs/interests
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Be responsive to the leadership provided by the Country Director and the Director of
Programming and play a proactive role as a member of the fund-raising team, working
on specific tasks and internal projects as agreed
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Maintain a watching brief on donors and inform colleagues as necessary on specific
funding opportunities appropriate for NP, and on changes in donor strategy or rules and
guidelines
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Advise on decisions about which project ideas to submit for specific funding
opportunities
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Keep NP’s global fundraising team informed about fundraising plans of his/her
programmes dept., so as to anticipate any conflicts internally or confusion on the part of
donors
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Proactively seek information on potential donor opportunities for the programmes
within his/her dept., and help programme colleagues adapt their programming ideas to
suit particular donor interests
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Stay alert to funding opportunities other than direct grants from donors, e.g. as a sub
grantee or consortium member.
Personnel Management
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S/he will be the line manager for the Programme Officer (s), Communication Officer and
M&E Officer, providing leadership, motivation and coordination for this multifaceted team
Coordinate division of tasks and priorities among Program Development and Fundraising
Team, assuring overall priorities are met
Guide reportees in developing workplans, mentor them in skills development and lead
performance management process for them
Contribute to the organisation more broadly
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Take part in project design process for other NPSS programmes, or for cross
organisational projects, from time to time as agreed
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Prepare monthly fundraising reports to be submitted to HQ
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Provide data from proposals and concept papers regularly, for the purposes of
maintaining the organisational funding pipeline and individual programme funding
pipelines
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Take part in organisational initiatives such as working groups to contribute to broader
organization strategy
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Contribute to the promotion of cross-organisational work, e.g. by bringing colleagues
from different programmes together on project design processes
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Contribute to team-wide communications and knowledge management, and participate
in organisation-wide events and discussions on related topics/projects
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Undertake other tasks reasonably expected of her/him
QUALIFICATIONS AND COMPETENCIES:
A. Education, Knowledge and Experience
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A university degree in a relevant field
Experience of implementing programmes in the field, ideally in Africa
Demonstrable experience of designing project proposals for successful submission to
donors, including narrative, logframes and budgets
Experience of tracking donor trends and opportunities, and matching these with project
ideas
Significant experience negotiating contracts with donors
Experience working in a NGO dependent on restricted project funds
Has an ability to see and articulate a clear project idea within a broad strategic context
Excellent English writing skills and the ability to analyse and present a cogent argument both
in writing and orally (face to face and on phone)
Significant experience in preparing project budgets, computer literate in Excel
Knowledge or demonstrable interest in protection, violence reduction and/or peacebuilding
Skilled in the facilitation of meetings and processes
B. Skills
Independent Judgment/Analytical:
Ability to set priorities, solve problems and analyse data
Ability to manage information with discretion
Ability to be creative and innovative in generating new
ideas and undertaking research
Interpersonal:
Ability to communicate effectively with individuals and to
work in a multi-cultural environment
Ability to motivate and provide leadership to team in
constantly changing environment
A collaborative team player, willing to proactively help
colleagues
English Language:
Excellent written and spoken English skills, able to give
engaging public presentation to small and large audiences
Information Technology:
Good skills in Microsoft Office applications. Hardware IT
skills a definite asset
C. Other Specialized Requirements
 This posting will require occasional travel to remote field sites with challenging physical
conditions.