SUPPLEMENTS AND SPECIAL ISSUES TO SERIALS
5/21/01spg, rev. 11/1//05
These guidelines should be applied when:

We do not have the main serial, or

Supplements or special issues of a serial are considered important enough to be
cataloged separately
For a supplement, "important enough" means that the supplement can be used independently of
the main resource. A serial supplement should not be cataloged separately simply because it
has a stated frequency. (e.g. an annual supplement to a monograph). If a supplement is not
important, simply mention it on the serial record, e.g.:
525
525
525
Supplements accompany some issues.
Supplements issued between editions.
Special issues accompany some numbers.
A supplement is usually classed to sit immediately following the main series.
Special issues are often cataloged and classified separately due to their special focus.
Information is drawn mainly from LCRI 21.30G, Related Works. The CONSER Cataloging
Manual, Module 17, Related Works, should also be consulted, especially when deciding whether
to catalog a supplement/special issue separately or on the record for the main serial. A major
difference between the two sources is that LCRI adds "Supplement" or "Special issue" in a 730
while CONSER does not. We prefer LCRI.
Main title (if we have an active, i.e. unsupressed, record)
The record for the main run of the serial should mention the presence of supplements, e.g.:
525
525
525
525
525
Supplements accompany some issues.
Supplements issued between editions.
Special issues accompany some numbers.
Some numbers issued as special issues with distinctive titles.
The Dec. issue is the annual Buying guide issue.
SUPPLEMENT/SPECIAL ISSUES ARE MONOGRAPHS
Numbered supplements
A supplement with its own numbering distinct from that of the parent title is usually treated as a
series (4xx/8xx); this is the familiar cat sep situation:
245 00
440 _0
Ethics.
Royal Institute of Philosophy supplement ; |v 35
245 00
440 _ 0
Studies in Islamic and Middle Eastern texts and traditions in memory of Norman Calder.
Journal of semitic studies. |p Supplement ; |v no. 12
245 00
490 1_
Trade and famine in classical antiquity.
Proceedings of the Cambridge Philological Society : Supplementary volume ; |v
no. 8
Cambridge Philological Society. |t Proceedings. Supplement ; |v no. 8.
810 2_
But see the asterisked example below.*
Supplement and special issues to serials -- p. 2
Unnumbered supplements
A supplement without its own numbering distinct from that of the parent title is treated as an
added entry (7xx). Added entries are usually, but not always, a 730 uniform title. A 500 note is
needed unless the same information is available in the 245:
245 00
Catching up with the vision : essays on the occasion of the 75th anniversary of the founding of the
History of Science Society.
500
“A supplement to Isis, volume 90, 1999.”
► When there is volume numbering, put “Supplement” in parentheses:
730 0_ Isis. |n Vol. 90 (Supplement)
245 00
500
730 0_
State-society synergy : government and social capital in development.
“The material in this volume first appeared as a special section of the June 1996 issue of
World development (vol. 24, no. 6)”--t.p. verso.
World development. |n Vol. 24, no. 6 (Supplement)
*245 00 Atomic energy levels of the iron-period elements, potassium through nickel.
500
"Journal of physical and chemical reference data, volume 14, 1985, supplement 2."
► When the supplement has sub-numbering, include it following “Supplement"; (while it has its
own numbering it is not really part of a cat-sep series):
730 0_ Journal of physical and chemical reference data.|n Vol. 14 (Supplement 2)
245 00 Foreign business investments in the United States : a supplement to the Survey of current business.
► 500 None needed when 245 is sufficiently explanatory.
► When there is no volume numbering, i.e. the supplement relates to the entire serial, “Supplement” goes in |p
without parentheses:
730 0_ Survey of current business. |p Supplement.
Numbered and unnumbered special issues
A special issue, numbered or not, is treated as an added entry (7xx). A 500 note is needed unless
the same information is available in the 245:
245 00
500
After slavery : emancipation and its discontents.
“This group of studies first appeared as a special issue of Slavery and abolition, vol. 21,
no. 2, August 2000”--T.p. verso.
► When there is volume numbering, put “Special issue” in parentheses:
730 0_ Slavery & abolition. |n Vol. 17, no. 1 (Special issue)
245 00
500
730 0_
Ethnic labor and British imperial trade : a history of ethnic seafarers in the UK.
Published as a special issue of the journal Immigrants & minorities, vol. 13, nos. 2 and 3,
July/November 1994.
Immigrants & minorities. |n Vol. 13, nos. 2 & 3 (Special issue)
245 00 Enquiries at the interface : philosophical problems of online education.
500
Special issue of The journal of philosophy of education.
► When there is no volume numbering,i.e. the special issue relates to the entire serial, “Special issue” goes in
|p without parentheses:
730 0_ Journal of philosophy of education. |p Special issue.
► Note: Plenty of OCLC member libraries, and sometimes TechPro, too, put the parent title in
4xx instead of 7xx for unnumbered supplements and for special issues. Correct any new records
and small numbers of old records if you encounter them. If there are large runs of old records (as
in this example of Journal of coastal research), identify them as a project and give to the
Cataloging Librarian:
245 00 Polish coast : |b past, present, and future.
Incorrect form:
440 _0 Journal of coastal research. |p Special issue ;|v no.22, Autumn, 1995
Correct form:
730 0_ Journal of coastal research. |n No. 22 (Special issue)
Supplement and special issues to serials -- p. 3
SUPPLEMENTS/SPECIAL ISSUES ARE SERIALS
Usually, the only serial supplements/special issues that are cataloged separately from the main
title are those which:
1) are important enough to be cataloged separately, and
2) have numbering distinct from that of the main title
For the vast majority that are simply part of the main title, add a a 525 Supplement note and, if
the run of supplements/special issues have a distinct title, record it as a 740 _2 analytical title.
When we have created a separate bib record for a serial supplement/special issues:


In the record for the supplement/special issues, make an added entry (usually a 730) for
the parent title, whether we own it or not, without the words “Supplement” or “Special
issue” added
In the record for the parent title, generally do not make an added entry for the
supplement/special issues title
Additionally, if we have active (unsuppressed) bib records for both the supplement/special issues
and the serial parent title, add a :


772 Parent record linking entry field in the record for the supplement/special issues, and
770 Supplement/Special issue linking entry field in the record for the parent
While we do not bother with linking entry fields for monographs, they are useful when the titles
involved are all serials. Generally, use first indicator 0 = display a note. If you cannot print an
intelligible note, put the relationship information in a 580 field and use 1 = do not display a note in
the 77x field.
In this example, Archaeoastronomy is a supplement to Journal for the history of astronomy. In
the supplement record there is a 730 added entry for the parent title. The linking entry fields 772
and 770 are used to generate intelligible notes.
245 00 Archaeoastronomy.
730 0_ Journal for the history of astronomy.
[Supplement to:] 772 0 |t Journal for the history of astronomy |x 0021-8286 |w (DLC)
80645136 |w (OCoLC)1784601
245 00 Journal for the history of astronomy.
[Has supplement:] 770 0 |t Archaeoastronomy |x 0142-7253 |w (DLC) 73618135
|w(OCoLC)5425881
In our public catalog, the 772/770 linking fields do not yet display to the public, because it is
impossible to limit the display based on indicators (display a note, do not display a note). If and
when this changes, the 772/770's with first indicator 0 will display as notes--not hypertext links
like the 780/785's. It is especially important, then, to make a 730 added entry in the record for the
supplement/special issues, as stated above. It is not necessary to make a similar added entry in
the parent record.