EASTWICK AND GILSTON PARISH COUNCIL
CHAIRMAN
MARK ORSON
89 PYE CORNER
GILSTON
NR HARLOW
HERTS CM20 2RD
TELEPHONE 01279 453257
Email: marko@btinternet.com
PARISH CLERK
CHRISTINE LAW
9 CHURCH COTTAGES
GILSTON
NR HARLOW
HERTS CM20 2RH
TELEPHONE 01279 411646
Email: christine.law2@btinternet.com
DRAFT
EASTWICK AND GILSTON PARISH COUNCIL MEETING ON MONDAY 9TH
NOVEMBER 2015, 8.00PM, VILLAGE HALL, PYE CORNER.
PRESENT: Cllrs Geddes, Hughes, Orson,
In attendance: Christine Law (Parish Clerk), Robert Brunton (District Councillor), one member of
the public
PUBLIC PARTICIPATION
a. Water leak next to highway opposite St Mary’s Gilston – Affinity Water has
completed their repair but further work is required to repair a drainage pipe
before back filling. Cllr Orson will contact Highways about this matter.
This part of the meeting closed at 8.10pm and the Parish Council Business meeting commenced.
53. TO RECEIVE APOLOGIES FOR ABSENCE: Cllrs Litvinov and Olsen
54.RECEIVE COUNCILLOR’S DECLARATION OF INTERESTS.
a. None received.
55.MINTUES FOR APPROVAL
b. Minutes of the business meeting of the 12th October 2015 were proposed by Cllr
Geddes and seconded by Cllr Hughes. These were signed as a true record by
Chairman Cllr Orson.
56. ACCOUNTS
a. The Clerks report to the Council of Accounts was agreed (copy attached to these
minutes).
b. Budget and Precept for 2016-17 carried forward to the January 2016 meeting.
c. The Transparency Fund for Smaller Authorities – Funding Application. Cllr Orson
informed the meeting that a Transparency Fund application is being made to
contribute toward the cost of replacing the clerk’s obsolete computer, printer and
software. If approved the funding will meet £433.00 of the total cost of £607.00. It
was agreed by the full council to proceed with purchase of the computer, printer and
software in advance of any grant approval.
57. PLANNING AND ASSOCIATED APPLICATION
a. Pole Hole Restoration – The work on the site is very near completion and the
operator has advised should be finished by the end of the year.
b. Eastwick Hall Farm – change of use from a turkey barn (barn 2) into commercial
storage (B8 storage & distribution) retrospective is awaiting decision from Planning.
(Post meeting note this application has been refused by Development Control).
58. STOP HARLOW CAMPAIGN
a. Cllr Hughes informed the meeting that the Gilston Area Strategic Site Infrastructure
Assessment – section 6 of the East Herts. Strategic Sites Delivery Study final report
has been published and does not include solutions for the sewage or water
infrastructure deficit. The STOP Harlow North team are using this information and
the recent independent green belt report to support and develop the arguments
against large scale housing development in the Gilston area. There will be more
communication from the campaign in the coming months before the next
consultation of the draft local plan expected in Spring 2016.
59. PARISH PATHS
a. Footpath brochure. Cllr Orson reported that the footpath brochure will now be
printed from a scan of the existing brochure. Hunsdon Parish Council has applied for
a P3 grant to cover the cost. There have been some minor changes to the footpath
network and a revised map and artwork should be considered for a future version.
60. NEIGHBOURHOOD PLAN
a. Cllr Geddes informed the meeting that Neighbourhood Plan preparation work is
continuing and there is nothing new to report.
b. Cllr Orson informed that meeting that a letter had been received from a resident of
Widford suggesting that the six parishes involved in the STOP Harlow North
campaign should develop a joint neighbourhood plan. Eastwick and Gilston is
already working with Hunsdon on a joint Neighbourhood Plan and it was agreed that
there is no additional value in extending this approach to include other parishes.
61. HIGHWAYS
a. Carried forward to January meeting.
62. VILLAGE HALL
a. We have been informed that the October meeting of the Village Hall Management
Committee appointed a contractor to carry out village hall grounds maintenance on a
regular basis.
b. Clerk to write to the Village Hall Management Committee Chairman asking for dates
of their 2016 meetings and to confirm Cllr Olsen as the Parish Council
representative.
63. LEGAL DOCUMENTS TO BE ADOPTED TO THIS MEETING
a. Parish Council – Discipline and Grievance Procedure was presented and proposed by
Cllr Geddes, seconded by Cllr Hughes and resolution passed.
64. LOCAL COUNCIL AWARD SCHEME
a. Local Council Award Scheme – The Clerk informed the meeting that the Local
Council Award Scheme has been introduced as replacement to the Quality Parish
Council scheme. The Clerk has been preparing for the Foundation level of the
scheme and is now ready to submit documents already passed by resolution.
Proposed by Cllr Geddes and seconded by Cllr Hughes.
b. The Councils Action Plan for this year and forthcoming years was discussed and
passed by resolution, proposed by Cllr Geddes and seconded by Cllr Hughes.
65. TERLINGS PARK RESIDENTS ASSOCIATION
a. Carried forward to January meeting.
66. VILLAGE SIGN
a. Cllr Orson reported that the parish council has been offered £2,500.00 by Frank
Lyons Plant Services Group as contribution toward the cost of funding the village
sign project. Work has now started on design options.
67. FUTURE EVENTS
a. Carried forward to January meeting.
68. CORRESPONDENCE
a. None.
69. ITEMS BROUGHT FORWARD AT THE DISCRETION OF THE CHAIRMAN FOR
INFORMATION ONLY
a. The Chairman informed the meeting that he had attended the Rural Broadband
presentations at Ware Priory hosted by Mark Prisk MP. The presentation by
Gigaclear on their plans for installation of fibre broadband in Eastwick and Gilston
were of particular interest and he had invited them to attend a future parish council
meeting.
70. ITEMS COUNCILLORS WOULD LIKE O BE ADDED TO THE NEXT AGENDA
a. Cllr Hughes would like to discuss the parish council’s use of the website and
internet.
71. DATE OF NEXT MEETING
a. The date of the next meeting is on Monday 11th January 2016
b. The dates for 2016 presented to the meeting our agreed by full council.
Meeting closed at 9.00pm
EASTWICK AND GILSTON PARISH COUNCIL
CLERKS REPORT TO COUNCIL ON ACCOUNTS
Appendix 1
RECONCILIATION SHEET
DATE PAYMENT DETAILS
MADE
1st April
7th April
27th April
30th April
1st May
5th May
5th May
13th May
13th May
29th May
1st June
9th June
28th June
29th June
29th June
29th June
29th June
29th June
29th June
29th June
29th June
30th June
1st July
6th July
6th July
6th July
13th July
24th July
31st July
1st Aug
3rd Aug
3rd Aug
3rd Aug
23rd Aug
28th Aug
31st August
1st September
25th September
30th September
30th September
30th September
1st October
5th October
12th October
1st November
2015-2016
METHOD OF EXPENDITURE INCOME
PAYMENT
B/FWD
Clerks Salary
SO
Con Stock
income
East Herts Council - 1/2 yearly Precept
income
Nat West - Bank Interest
income
Clerks Salary
SO
Cornerstone Print - Parish Magazine
bacs
Petty Cash
bacs
Magazine Advert
income
War Memorial maintenance
bacs
Nat West - Bank Interest
income
Clerks Salary
SO
Cornerstone Print - Parish Magazine
bacs
Cornerstone Print - Parish Magazine
bacs
Village Hall yearly hire
chq 549
HAPTC membership
chq 550
CDA membership
chq 551
Parishcounil.net - web site maintenance
chq 552
Amberol - supply of village planters
chq 553
Zurich Insurance
chq 554
Eastwick & Gilston churchyard maintenance chq 555
Expenses re village planters
bacs
Nat West - Bank Interest
income
Clerks Salary
SO
War Memorial maintenance
bacs
Con Stock
income
Con Stock - final
income
Clerks back salary
bacs
New Homes Bonus
income
Nat West - Bank Interest
income
Clerks Salary
SO
War Memorial maintenance
bacs
Maintenance of village planters
bacs
Cornerstone Print - Parish Magazine
bacs
Cornerstone Print - Parish Magazine
bacs
Nat West - Bank Interest
income
Maintenance of village planters
bacs
Clerks Salary
SO
East Herts - 1/2 year precept
income
Cornerstone Print - Parish Magazine
bacs
Maintenance of village planters
bacs
Nat West - Interest
income
Clerks Salary
SO
Village Planters - winter bedding
bacs
Audited Accounts
chq 556
Clerks Salary
SO
£
189.36
£
1.66
£ 2,450.00
£
0.28
£
£
£
189.36
65.00
200.00
£
45.00
£
£
£
£
£
£
£
£
£
£
£
£
60.00
£
0.27
189.36
82.50
58.00
210.00
227.25
30.00
300.00
1,221.60
243.80
800.00
188.88
0.30
£
£
189.36
123.00
1.66
333.23
£
43.89
1,071.00
0.29
£
£
£
195.63
45.00
70.00
£69.00
£69.00
£
£
0.25
£70.00
195.63
£ 2,450.00
£72.50
£70.00
£
£
£
£
£195.63
94.97
120.00
195.63
0.29
TOTAL
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
11,800.00
11,610.64
11,612.30
14,062.30
14,062.58
13,873.22
13,808.22
13,608.22
13,668.22
13,623.22
13,623.49
13,434.13
13,351.63
13,293.63
13,083.63
12,856.38
12,826.38
12,526.38
11,304.78
11,060.98
10,260.98
10,072.10
10,072.40
9,883.04
9,760.04
9,761.70
10,094.93
10,051.04
11,122.04
11,122.33
10,926.70
10,881.70
10,811.70
10,742.70
10,673.70
10,673.95
10,603.95
10,408.32
12,858.32
12,785.82
12,715.82
12,716.11
12,520.48
12,425.51
12,305.51
12,109.88