Vacancy Announcement Number
Post Number
Functional Title and Grade
11/GS/INT&EXT/047
510185
Office Assistant, G-4
Department/Service
Deadline for Applications
Office of the High Commissioner for Human Rights (OHCHR)
26 September 2011
Appointment is on a local basis. Internal and External candidates under serious consideration will be required to pass the UN Administrative Support Assessment Test (ASAT).
United Nations Core Values: Integrity, Professionalism, Respect for Diversity.
Candidates will be expected to move periodically to new functions throughout their careers and are subject to the assignment by the Secretary-General to any of the activities or offices of the United Nations.
This post is located in the Africa Branch, Field Operations and Technical Cooperation Division, Office of the High
Commissioner for Human Rights (OHCHR).
Under the overall supervision of the Chief of Branch, the incumbent:
- Prepares and sends internal notes, memoranda, facsimiles, answers telephone calls and queries, receives visitors (Govt. delegates, NGOs, IGOs and other partners), arranges appointments and meetings for the Section, answers queries, gives information on Section mandates and distributes relevant forms and documents, follows up and compiles Section assignment, as requested.
- Drafts, edits and corrects correspondence, reports and documents prepared by desk officers for format, spelling and grammar.
- Keeps leave records for the staff.
- Creates and maintains the office filing and reference system, liaises with UNOG archiving and other Section secretaries in order to ensure consistency in Branch filing practices.
- Assists in logistics-related work such as organizing office moves, requesting telephones and computers.
- Assists the Section with administrative tasks related to recruitment, including data entry.
- Assists in making all necessary arrangements for missions, meetings and consultations; searches for and assembles background materials and documentation for missions and meetings and provides secretarial assistance at or during missions and meetings.
- Performs other duties as requested.
Professionalism: Knowledge of general office and administrative support including administrative policies, processes and procedures; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Teamwork: Works collaboratively with colleagues to achieve organizational goals
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; allocates appropriate amount of time and resources to complete work; monitors and adjusts plans and actions as required
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within the prescribed time, cost and quality standards; and operates in compliance with organizational regulations and rules
Completion of secondary school or its equivalent commercial school. At least 4 years of administrative experience, of which 2 preferably within the UN.
HOW TO APPLY
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations-Chapter 3, article 8
All applicants are strongly encouraged to apply online at http://intranet.unog.un.org. Please submit your application before the deadline indicated in the vacancy announcement. Applications received after the deadline will not be accepted. Applicants must submit by internal mail their latest Performance Appraisal System (PAS) reports at the time of application to the following address:
HRMS, office PN 227, or send by fax at 70074, in duplicate, mentioning the vacancy announcement number.
THE UNITED NATIONS IS A NON-SMOKING ENVIRONMENT .
Date of issuance: 5 September 2011