TENNIS SENIORS QUEENSLAND INCORPORATED
CONDITIONS AND GUIDELINES FOR THE CONDUCT OF SENIORS ROUND ROBIN TOURNAMENTS
1.0
Tennis Seniors Queensland requires all Tennis Qld sanctioned seniors/veterans round robin tournaments to
adopt the following conditions and guidelines for the conduct of seniors/veterans tournaments.
The following tournament conditions must appear on the tournament entry form. insert applicable information
relating to your tournament in the highlighted sections. For information on fee charges, please contact the
Secretary of TSQ. For clubs/associations who have access to the internet, a template entry form is now available
on TSQ’s website www.tennisseniors.org.au/qld, click on Resources. also available are the revelant TQ
reporting forms.
1.1
Tournament Conditions:1.
This tournament is sanctioned by Tennis Queensland (TQ) and approved by Tennis Seniors Qld (TSQ) and shall be
conducted in accordance with the TSQ Conditions and Guidelines for the conduct of Seniors Round Robin
Tournaments and The Tennis Australia & Member Association Events Disciplinary Policy.
2.
The Tournament Management Committee, hereinafter referred to as the “Committee” shall have the entire control and
management of the Tournament. Any matter not specifically covered by these conditions shall be resolved by the
Committee, whose decision shall be final.
3.
All Queensland resident tournament players MUST be financial members of Tennis Seniors Qld (TSQ $20.00).
Players must produce their MYTENNIS ID card if requested. Special Condition: Players from other
states/countries who are NOT full members of a recognised Senior Club/Assoc, MUST pay a temporary
membership fee of $10.00 for this tournament ONLY.
4.
Players may enter one event ONLY from each session. A player entering in a Doubles Event without naming a
partner shall accept the partner allocated by the Committee. However this does not impose any obligation on the
Committee to find a partner.
5.
Tie-Break Rule. The Seniors tie-break rule will be used during this tournament, play one point and change ends and
then change after every four points. (New Rule)
6.
ENTRY FEES: Singles ($ fee); Doubles ($ fee) per player.
7.
Entries close (insert closing date), with the (insert name of person and address receiving entries). Cheques to
be made payable to (insert name of body conducting the tournament)
8.
All players must submit a separate entry form accompanied by fees and sign the Player Agreement and Release
Statement. No entry will be accepted unless accompanied by entry fees. Phone/Fax/Email entries will not be
accepted. Late entries will not be accepted. No refunds will be given after the draw has been made.
9.
Four or more entries must be received in an Event to guarantee the running of that event, otherwise age groups may
be combined.
10. If sufficient nominations are received, A and B grade divisions will be conducted.
11. Commencement time: Morning session 8.00 a.m. – Afternoon session 1.00 p.m. No morning matches/finals to
commence after 12.30 p.m. Any morning matches/finals not completed will be played at the completion of the
afternoon matches on the same day and under lights if necessary.
12. Play must commence on time. One 3 minute warm-up allowed per player per session.
13. Winners Formula: SETS WON, if equal – games won, if equal – games against, if equal – winner when the
player/pairs played.
14. It is the players responsibility to ascertain their draw and playing venue and be in attendance at the courts fifteen
minutes before their scheduled time of play.
15. This Tournament is open to all players who are 35 years and over as at 31 st December, (Year)
16. (insert ball name) balls will be used exclusively for the Tournament.
17. In entering the Tournament, a player automatically grants Tennis Queensland and Tennis Seniors Queensland the
right in perpetuity to make, use and show pictures of him/her, motion or still, taken during the competition without
compensation.
1
18. The draw will be available on (insert date), by phoning, (insert contact person and contact details) (insert website if
applicable).
1.2 The following entry form format should be used in all seniors/veterans round robin tournaments.
For 2 day tournaments delete the extra lines for events (ie Mon am and Mon pm) – insert applicable
information relating to your tournament in the highlighted sections. For information on fee charges, please
contact the Secretary of TSQ.
(Year)
(Name of Tournament)
Article I.
Entry Form
Surname ........................................................................... First Name ............................................................
Address ...............................................................................................................................................................
.......................................................................................... State .............................. Postcode ......................
Phone No. (Home) ............................................................ Work .............................. Fax ...............................
Email. ................................................................................ Mobile ...................................................................
Contact phone no. during Tournament ............................. .................................................................................
Date of birth ...................................................................... Male or Female ....................................................
ITF World Ranking….….(S)……..(D) Australian Ranking….…...(S)…………(D)
Player Rating No. N…….
I am a Member ………………………………………………………of Tennis Club/Assoc.
Tennis Seniors Reg. No……………………….State MYTENNIS Players ID No. ...............................................
Event
No.
Name of Event
Partners Name
Fees
Sat am
$
Sat pm
$
Sun am
$
Sun pm
$
Mon am
$
Mon pm
$
(Year) Tennis Seniors Queensland Membership Fee – $20.00 (Refer Condition 3)
Please nominate which Seniors Club you wish your membership to be credited
to:_________________
SPECIAL CONDITION: Temporary membership for this tournament only $10.00
(for interstate/overseas players ONLY – Refer Condition 3)
Total Amount Enclosed
$
$
$
Entry Fees:
Singles (Fee)
Doubles (Fee) per player
_______________________________________________________________________________________
Office Use: Amount Rec’d $
Date Rec’d
Receipt No.
_______________________________________________________________________________________
Entries close (insert closing date)
Cheques payable to:
Send entries to:
(insert club/centre/assoc)
(insert Name,
Postal address,
Suburb, State, Postcode)
Player Agreement & Release must be signed by the entrant only or their entry will not be accepted.
See on reverse side.
2
(Year)
(Name of Tournament)
(Insert Dates of tournament)
Player Agreement and Release
In consideration of your agreement to allow me to participate in the (insert name of Tournament) at (insert Venue/City) in
(Year) (“The Event”), I hereby agree as a condition of participation in the Event, to waive, for myself, my executors,
administrators, heirs, and personal representatives, all claims of any kind, nature and descriptions including past, present
or future, including any claims in respect of injuries sustained in travelling to, from, or participating in the Event against
(insert name of club/assoc), Tennis Seniors Queensland Inc., Tennis Seniors Australia, Tennis Queensland, Tennis
Australia or participating Tennis Clubs.
I confirm I have read the above Terms, Rules and Conditions and agree to abide and be bound by them together with the
conditions of entry provided within this form.
Surname of Player ..............................................................
First Name ...........................
Signature .....................................................................................................
Initials ....................
Date .............. / ............ / .....................
Players History Form
For seeding purposes, please list below details of your relevant record of play including wins and losses for the past 12
months. Kindly include the name of your opponent in each case.
Date
2.0
Venue
Result
(including name of opponent)
Other
Guidelines:
An Official TA Referee must be appointed and must not be the Tournament Director or a player or club
member.
‘B’ Grade events to be held whenever entries justify, regardless of economics.
Commencement time: Morning session 8.00 a.m. Afternoon session 1.00 p.m.. No morning matches/finals
to commence after 12.30 p.m. Any morning matches/finals not completed will be played at the completion of
the afternoon matches on the same day and under lights if necessary.
Seedings: Tennis Seniors Australia and ITF Ranking Lists should be referred to regarding seedings, also the
Tournament Director should contact the TSQ State Secretary regarding assistance from the State Selectors
with seedings if required.
Events should be seeded as follows:
4 plus players
10 plus players
15 plus players
2 seeds minimum
4 seeds minimum
6 seeds minimum
3
20 plus players
8 seeds minimum
Seeded players should be drawn to play their last set against each other. (Where there is more than one
section, winners of each section should be available for semis/finals as soon as practicable).
Seeded players placement:
2 sections
Section 1
Section 2
No 1 seed v No 4 seed
No 2 seed v No 3 seed
3 sections
Section 1
Section 2
Section 3
Section 1
Section 2
Section 3
Section 4
No 1 seed v No 6 seed
No 2 seed v No 5 seed
No 3 seed v No 4 seed
No 1 seed v No 8 seed
No 2 seed v No 7 seed
No 3 seed v No 6 seed
No 4 seed v No 5 seed
4 sections
Finals: (incl. Semi’s)
3 sections
Winner of Section 1 straight to Final
Winners of Section 2 & 3 playoff (semi)
4 sections
Winner Section 1 vs Winner Section 4 (semi 1)
Winner Section 2 vs Winner Section 3 (semi 2)
Finals: (incl. Semi’s)
First to 6 games, tiebreak at 5 games all.
Playing Format:
3 players/pairs, play each player/pair twice, first to 6, tiebreak 5 all
4 players/pairs, 1 section, first to 8, tiebreak at 7 all
4 players/pairs, 2 or 3 sections first to 7, tiebreak at 6 all.
4 players/pairs, 4 or more sections, first to 6, tiebreak at 5 all
5 or 6 players/pairs, first to 6, tiebreak at 5 all.
Events with uneven players/pairs, place the greater number of players/pairs in Section 1 with the no.1 seed.
(i.e. 9 players/pairs - 5 in Section 1 and 4 in Section 2 OR 13 players/pairs – 5 in Section 1 and 4 in Sections 2
& 3 – refer to the seedings placement above)
Maximum players/pairs per section of each event:
6 player/pairs maximum in each section – except for special format for one Section with 7 players
ONLY (see below).
SPECIAL FORMAT FOR 7 PLAYERS/PAIRS:
7 players/pairs in one section, if courts are available (3 courts required) tournaments may play this format:
7 players/pairs, first to 5 games, tiebreak at 4 all.
Players should not be relocated in an event more that 10 years below the age nominated by them, without
notification. Also Players must be notified if a lack of entries cancels their event.
Winners Formula: SETS WON, if equal – games won, if equal – games against, if equal – winner when the
player/pairs played each other.
Court allocation formula: (minimum) 4 players/pairs
5 players/pairs
6 players/pairs
7 players/pairs
3.0
1 court
1½ courts (3 adjacent courts)
2 courts
3 courts
Recommended Events: For Two+ and Three Day Tournaments:
MS and MD
35, 40, 45, 50, 55, 60, 65, 70, 75, 80
LS
35, 40, 45, 50, 55, 60, 65, 70
LD
35, 40, 45, 50, 55, 60, 65, 70, 75
CMD
90, 100, 110, 120, 130, 140, 150
CLD
90, 100, 110, 120, 130, 140
XD
35, 40, 45, 50, 55, 60, 65, 70, 75
4
CXD
90, 100, 110, 120, 130, 140
Recommended program for Two and 2½ day events:FRI PM
CMD 90, 110, 130, 150
CLD 90, 110, 130
SAT AM
MS
40, 50, 60, 70,
LS
40, 50, 60
SAT PM
MD
35, 45, 55, 65, 75
LD
35, 45, 55, 65
SUN AM
MS
35, 45, 55, 65, 75,
LS
35, 45, 55
SUN PM
MD
40, 50, 60, 70
LD
40, 50, 60
XD 35, 45, 55, 65
XD 40, 50, 60, 70
Another Suggestion for Two Day event:SAT AM
MS 35, 40, 45, 50, 55, 60, 65, 70, 75, 80
CLD 90, 100, 110, 120, 130, 140
LS
35, 40, 45, 50, 55, 60, 65, 70
SAT PM
XD
35, 40, 45, 55, 60, 65, 70, 75
CMD 90, 100, 110, 120, 130, 140, 150
SUN AM
MD
35, 40, 45, 50, 55, 60, 65, 70, 75, 80
LD
SUN PM
CXD
90, 100, 110, 120, 130, 140
35, 40, 45, 50, 55, 60, 65, 70, 75
Suggested program for Three Day event:SAT AM
MS
40, 50, 60, 70, 80
LS 40, 50, 60, 70
SAT PM
MD
35, 45, 55, 65, 75, 80
LD 35, 45, 55, 65, 75
SUN AM
MS
35, 45, 55, 65, 75
LS 35, 45, 55, 65
SUN PM
MD
40, 50, 60, 70, 80
LD 40, 50, 60, 70
MON AM
CMD 90, 100, 110, 120, 130, 140, 150 CLD 90, 100, 110, 120, 130, 140
MON PM
CXD
90, 100, 110, 120, 130, 140
5
XD 35, 45, 55, 65, 75
XD 40, 50, 60, 70