HR191
NOTES
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JOB DESCRIPTION
Forms must be downloaded from the UCT website: http://www.uct.ac.za/depts/sapweb/forms/forms.htm
This form serves as a template for the writing of job descriptions.
A copy of this form should be kept on file in your office.
For re-evaluations, this form must be sent to your relevant HR Advisor/Officer
POSITION DETAILS
Position Title (current title)
Status of Post (tick)
Postgraduate Administrative Assistant
√
New Post
Re-evaluation
Job Grade (current grade)
Pay Class 7
Faculty (if applicable)
Health Sciences
Department
Paediatrics and Child Health
Section (if applicable)
Child Nurse Practice Development Initiative
Date of Compilation
1st November 2012
FOR OFFICE USE
Position Title
Job Title
Date of Grading
Grading Result
ORGANOGRAM
PURPOSE
The main purpose of this position is:
To provide administrative support to Child Nurse Practice Development Initiative
activities
19 June 2012
HR191
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JOB CONTENT
Key Performance
Areas (4 – 6)
% of
time Activities / Objectives / Tasks
spent
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1) Office
Administration
45
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2) Administration
of African
Paediatric
Nurse Fellow
(APFP)
Registrations
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35
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19 June 2012
Results / Outcomes
Responding to and redirecting as
appropriate day to day queries
Keep stock of & ordering of office
supplies and equipment
Book venues for meetings
Arrange catering for meetings
Typing, minute taking
Photocopying and filing
Assist with tracking and complete
paperwork for purchase orders and
reimbursements
Maintain all necessary documentation for
APFP Nurse Fellows
Provide APFP Nurse Fellows with all
required information prior to arrival
Send applicants all necessary
information re UCT registration, SAQA &
SANC, and bursary, APFP scholarship
Liaise with Africa Health Placements and
track applicants progress with SANC
registration
Arrange accommodation and ensure
flights, health insurance, professional
indemnity insurance arranged
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Competencies
All supplies and
equipment to be
appropriately maintained
All venues and catering for
meetings to be timeously
arranged
Accurate recording of
minutes
All purchasing and
reimbursements to be
clearly documented and
processed
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All APFP Nurse Fellows to
be UCT and SANC
registered prior to
beginning of programme
every year
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Good communication
skills
Electronic data
management
Excellent telephonic
relational skills
English speaking
preferably with
IsiXhosa or Afrikaans
as strong second
language
Communication
Perseverance &
diplomacy
Administration skills
All APFP Nurse Fellows to
remain updated with
registration progress and
be fully prepared with all
necessary information
prior to arrival
HR191
3) Administration
of Short Term
Exchange Nurses
& other Visitors
10
 To facilitate arrangements for exchange
nurses and other visitors
 To process applications, provide
necessary information regarding
exchange visit and for visas
 To arrange flights, accommodation,
medical insurance and bursaries as
necessary
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4) Administration
for Masters
Programme
19 June 2012
10
Provide administrative support to
Masters Lecturer
Upload documents onto VULA
Liaise with potential applicants, tracking
application forms and UCT registration
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For all arrangements to be
in place prior to staff /
student arrival
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Set up and maintain
systems of tracking
applications and
applicants
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Organisation
Communication
Administration skills
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Excellent
communication and
liaison skills
Word processing
Electronic calendar
management
Excel proficient
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HR191
MINIMUM REQUIREMENTS
Minimum Qualifications
Matric
Word processing, Excel proficient
Minimum Experience
2 years administrative experience
Preferably with UCT experience
AUTHORITY
PRINT NAME
SIGNATURE
CONTACT NO.
DATE
1/11/2012
Compiled by
Approved by
Reviewed by
19 June 2012
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HR191