D i i o c e s e o f f C a l l i i f f o r r n i i a
The meeting was called to order at 4:00 PM by Shelton Ensley Chair of Executive
Council. Peter Jensen gave the Gospel reading and opening prayer.
Those Present:
1. ELECTED MEMBERS: Shelton Ensley, Kathy Ferrando, Vicki Gray, Peter Jensen,
David Lui, Jay Luther, Donald Mulliken, Lauren Pifke, Pamela Redding, Dianne Smith,
Tim Smith, Deborah White.
2.BISHOP’S APPOINTEES: Melissa Ridlon, Jay Watan., Donald White.
3. EX-OFFICIO MEMBERS: David Frangquist, Christopher Hayes, Bob McCaskill, Nina
Pickerrell.
4. DIOCESAN STAFF: Jim Forsyth, Sean McConnell.
5. ABSENT: Roulhac Austin, Paul Burrows, Len Johnson, Richard Patenaude, Dewitt
Bowman, Karen Swanson.
Agenda: It was MSC-1 to accept the revised agenda with the addition of extra time for
Melissa’s report on the Deanery Task Force.
Minutes: It was MSC-2 to accept the minutes of June 15, 2010 as published.
Report from the Treasurer/ June Financials: Bob McCaskill :

The Finance Committee convened (July 8) and reviewed in detail the 3 statements that were included in the Meeting packet.
1. Income Statement - Episcopal Diocese of California Summary of Revenues and Expenditures from 6/1/2010 Through 6/30/2010.
The assessment line shows that our YTD assessment receipts are on budget.

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Our YTD expenses are about 7% below budget. This is comparable to where we were last year at this time.
2. Aging Report - No significant changes this month. No parishes (only a few missions) are over 60 days delinquent in payroll and benefits. One mission (St.
Edmund’s) is over 90 days in arrears on payroll.
3. Union Bank Line of Credit - No significant changes this month.
We have received no further input from St. Dorothy’s Rest regarding its plans for using its approved line of credit.
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Seismic Study for Trinity Church San Francisco - Jim Forsyth expects that the engineer performing the seismic study should have an estimate of the costs for seismic upgrades available within the next two weeks.

Pending Sale of St. Christopher ’s (San Lorenzo) Property - This sale is in escrow and should close later this summer.

Episcopal Diocese of California Clergy Housing Resolution. July 20, 2010
WHEREAS the Rev. P. Joshua Griffin is employed by the Episcopal Diocese of
California which does not provide a residence for him, the Executive Council resolves that of the total compensation of approximately $13,335.00, $7,500.00 is to be designated a housing allowance within the meaning of that term as used in Section 107 of the Code of 1986.
Standing Committee Report: Nina Pickerrell.
Nina reported that the Standing committee held its regular meeting in July and that she has minutes of the meeting. Please ask her if you wish to read the minutes. St. Peter’s
San Francisco has asked to meet with the committee to talk about how to move forward.
Paul Evans and Ron Culmer will be rotating off the Committee after the elections at the
Diocesan Convention. To date Chris Butler and Anthony Turney have been nominated for Standing Committee. The Committee will meet and elect officers after the election.
Communications: Sean McConnell.
Sean reported that a downsizing of Diocesan House staff had happened and that some work would be contracted out. Greg Bilke, Network Administrator and Mary Beth Brown,
Vocations Coordinator (job eliminated) have both left. Ann Heminger, will be leaving the end of July to study at Cambridge. Francesca Pera has been hired as staff contact to the website and Council.

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Deanery Task Force: Melissa Ridlon.
The July 2010 Status Report of The Deanery Task Force was distributed.
Melissa reviewed the work of the committee for the year 2010. She reminded Council that the 160 TH diocesan Convention approved the extension of the Deanery Task Force
(DTF) for a one year period. The DTF has met regularly over the past seven months to address specific issues, keeping in mind the overriding goal of empowering deaneries to achieve their ministries of governance, Communications, leadership development and ministry support in furthering the mission and ministry of the Diocese of California.
Towards that goal, the following proposals / recommendations are being made:

The by-laws sub-committee of the DTF has reviewed the existing by-laws for all the deaneries and has drafted sample by-laws that could be adopted and /or modified by individual deaneries to meet their specific needs.

A canon change is being proposed that will require deaneries to submit their most current by-laws to the Secretary of Convention bi-annually for review and recommendation by the Executive Council Committee on By-laws and for posting on the Diocesan website.
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Sample responsibilities for deanery officers are being included in the sample bylaws.
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The job description for a Deanery Representative is being updated.
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Communications guidelines for improved communications between the Diocese and congregations are being drafted.
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A canon change is being proposed that will re-design the Diocesan Nominating
Committee to consist of two elected representatives from each deanery (one cleric and one lay), one representative elected by Executive Council and one representative elected by Standing Committee.

A curriculum for Deanery Education, Training and Resources is being drafted. It is intended that individual components will also be useful for congregations
(especially vestries). There is discussion of making some components available in on-line learning programs.
 A “Deanery Coordinating Committee” (DCC), made up of the presidents and vice-presidents of the individual deaneries, is being proposed. The DCC will meet quarterly for planning, information sharing and program development.

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Working with appropriate Diocesan staff, it will facilitate and implement programs in support of the deanery ministries of governance, communications, leadership development and ministry support.
 A “Chair of the DCC”, appointed by the Bishop with the approval of the Executive
Council for a term of no more than three years, is being proposed. It is intended that this individual will provide leadership, coordination and facilitation for the
DCC. The chair will not be one of the deanery presidents or vice-presidents.
He/she could be either a lay person or cleric who is knowledgeable about diocesan and deanery structure, process and programs. It is understood that the duties of the chair will take a significant amount of time. While we are not proposing it be a paid position, we do propose the person receive reimbursement for travel and business expenses incurred as part of the job.
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A change to the canons to mandate a minimum of four (rather than the current two) deanery meetings per year is being proposed.

A change to the canons to strengthen the expectation that clergy will participate in deanery meetings is being proposed.
Report on St. Dorothy’s Rest:
They are still trying to acquire land. There is a higher bid from a buyer that wishes to do considerable development. This is a group of three wealthy families who want to development residents and possibly other development.
St. Dorothy’s does not want to develop or see development of the property.
Assessment Formula Review Committee: Shelton Ensley
The Dept. of Finance will present the new Assessment Formula resolution at the
Diocesan Convention. There will be a Town Hall meeting in each deanery in the next couple of months to talk about the formula and explain what has been done and why.
This is separate from the regular September deanery meetings at which the diocesan budget and convention resolutions for the Diocesan Convention will be discussed.
Brief/No Reports:
Audit Committee - No report.
Department of Congregational Development - Not present.
Diocesan Committee on Governance - If there are issues, please let a member of the
Committee know.

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Diocesan Institutions Working Group - No report.
Executive Council Bylaws & Policies - No report.
General Convention Resolutions - The deadline for changes to the Canons is August 13 th. The necessary responses will be sent to the General Convention.
Investment Committee - The committee is working on a new set of Guidelines.
Racial Reconciliation Task Force - The task Force has met twice and is working on the response that will go to the General Convention.
Deanery Reports:
Alameda The report was given by Deborah White. Deborah commented that not all the delegates came to meetings and that there was difficult to find people to serve as officers. Communication is through a yahoo group.
Contra Costa - Pam Redding reported that the Nomination Committee and the Deanery task Force have reported to the deanery. There have been the following two programs: one from the Companion Diocese on the mission trip to Curitiba last Nov. and one about
The “New Sudan Generation” from Dug Merrill and founder Silvestro Akara Bakhiet.
G rant’s have been given to the following three recipients: 1. St. Luke’s Walnut Creek, for Supply priest to hold services at the four assisted living facilities near Rossmoor; 2.
St. Albans & St. George’s area ministry program; 3. Honduras Mission for a truck to haul building materials to build a store in Honduras.
Marin
–
Jay Luther reported that there is lots of energy at the deanery meetings. They have had discussion on the diocesan income statement, transparency, the Deanery
Task Force, and By-laws. They have heard updates from the Deanery Churches and considered Grants.
Peninsula - Donald Milliken reported that most of the churches in the deanery were represented at meetings and that there were usually 40 to 50 in attendance. The agenda of the May meeting included the report from Executive Council and Discussion of grants. The deanery meets four times a year and has talked about adding one or two more.
San Francisco - There was no report at this time.
Southern Alameda The deanery has not had many regular meetings. They are working on a house in Mexico and are planning a picnic and celebration of the Eucharist in August. Thanks to Richard Patenaude for his coordination of the AIDS Walk for the diocese. So far $16,000 has been raised and it is not too late to make a pledge. There are still green shirts available.

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Old Business:
Report on the Ad Hoc Committee on Financial Viability:
It was MSC-3 to hold the motion that was tabled at the May meeting over until a future meeting.
New Business:
1. Program and Budget Committee: Bob McCaskill
The program and Budget committee will be appointed as soon as possible. P&B will meet on one of the following dates: Thurs. August 19 or Thurs. August 24. The proposed Budget will be ready to go out to the Deaneries for approval at the September
Deanery meetings.
2. Senior Outreach Discussion: Kathy Ferrando.
St. Francis, Novato is interested in starting a ministry to give relief to people who serve as caregivers. There was discussion and suggestions. Suggested for information:
Department of Elders - Nina Pickerrell, Seniors of Grace;
St. Marks, Palo Alto- John Stranberg.
Episcopal Charities – Jan Parkin;
Caregivers Alliance;
Julia McCray Goldsmith - information on insurance and background checks.
Announcements:
1. Teri Minnis has resigned from Council. She will be missed. The Southern Alameda
Deanery will appoint a new representative as soon as possible.
2. The Rev. Dr. Jane Shaw has been called as Dean of Grace Cathedral.
Soundbytes for Diobytes:
Watch for upcoming news for times and places of meetings throughout the Diocese regarding the proposed new assessment formula, the proposed budget, and upcoming resolutions for Convention. Clergy, Vestry members, Deanery representatives and all members of the Diocese are encouraged to come to the meetings in their Deanery areas.
Adjournment/ closing prayer:
Deborah asked for prayers for her daughter who is suffering from an allergic reaction.
Peter Jensen gave the closing prayer.
The meeting was adjourned at 6:15 PM.

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Respectfully Submitted
Mary Louise Gotthold
Recording Secretary
Note - The following statement will be included with the approved copy because it has a resolution.
It doesn’t need to be on the others per Jay at our last Council meeting. Kathy
Secretary's Certificate
I, Kathleen Ferrando, the undersigned Secretary of The Episcopal Church in the Diocese of California , a nonprofit religious corporation organized and existing under and by virtue of the laws of the State of California, hereby certify that I am the said
Secretary of said corporation, that the foregoing is a full, true and correct copy of the resolution duly passed by the Executive Council (Board of Directors) of said corporation at a regular meeting of said Board held on July 20, 2010, and that said resolution has never been revoked, rescinded or set aside, and is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand this ____ day of
_______________, 20__.