Diocese of California
THE EPISCOPAL CHURCH
Executive Council
Minutes
May 19, 2009
Corrected & Adopted June 15, 2009
Wilsey Conference Center A/B Grace
Cathedral
The meeting was called to order at 4:00 PM by Mr. Tim
Smith, President of Executive Council. The opening prayer
was offered by The Rev. Jay Watan.
1.Members Present.
The Rt. Rev. Marc Andrus.
Executive Council:
Class of 2009
The Rev. Chip Barker Larrimore, Convention
Representative;
The Rev. Mary Hintz, Alameda Deanery;
Mr. Jay Luther, Marin Deanery;
Mr. Bob Birss, Peninsula Deanery;
The Rev. Carol Cook, Southern Alameda Deanery;
Class of 2010
The Rev. Vicki Gray, Convention Representative;
Mr. Tim Smith(president)Convention Representative;
Mr. Shelton Ensley, Contra Costa Deanery;
Ms. Kathy Ferrando (Corresponding Secretary), Marin
Deanery;
The Rev. Paul Burrows, San Francisco Deanery;
Class of 2011
The Rev. David Lui, Convention Representative;
The Rev. Pam Redding, Contra Costa Deanery;
Our Mission: Embodied Justice for All People & for God’s
Creation • Church Vitality • Rooted Spirituality •
Transparent & Accountable Leadership •
Inclusive Community
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The Rev. Karen Swanson, Peninsula Deanery;
Ms. Roulhac Austin, San Francisco Deanery;
Ms. Teri Minnis, Southern Alameda Deanery.
Bishops Appointees:
The Rev. Amber Evans;
The Rev. Jay Watan;
Mr. DeWitt Bowman;
Mr. Donald White.
Standing Committee Representative:
Dr. Ronald Johnson.
Secretary of Convention:
Mr. David Frangquist.
Treasurer of the Diocese;
Mr. Bob McCaskill.
Diocesan House Staff:
Cn. Jim Forsyth, Controller;
The Rev. Cn. Michael Barlow, Congregational Development.
Absent:
Ms. Melissa Ridlon, Mr. Leonard Johnson,
Ms. Dianne Smith, Mr. William Orrick. Cn. Sean McConnell
I. Modification/ Adoption of Agenda:
The agenda was modified to include a report on Assessment
Appeals after the Treasurer's Report, and adopted as
amended.
II. Minutes of the April 21,2009 meeting.
It was MSC-1 to approve the minutes of the April 21, 2009
minutes with corrections.
III. Report of the Treasurer- April 2009 Financial Report:
Mr.Bob McCaskill.
The following 3 statements were distributed:
Executive Council Meeting Minutes
May 19, 2009
Corrected & Adopted June 15, 2009
Page 3 of 7
1. Episcopal Diocese of California Summary of Revenues and
Expenditures -2009-By Total Dept-Summary From 4/1/2009
Through 4/30/2009.
2. Episcopal Diocese of California- Ageing Report for May
8,2009
3. Corp Sole Line of credit-Approved Line Total$10,000,000.
There is no significant variance at this time. The Ageing
delinquent receivables are growing. The new policy becomes
effective May first. There is no change in the line of
credit. Ohlhoff Recovery Program will be asking for a small
loan of $20,000 to $30,000.
There were two requests for assessment relief under Canon
18, which mitigates the impact of assessments on increases
in personnel expenses related to new program-based
position. The congregations receiving relief were
Resurrection, Pleasant Hill and St. Stephen’s, Belvedere.
Because the terms of this relief is prescribed by Canon, no
Council action was required.
The application process for Assessment Appeals is in
process. Trinity San Francisco is in the process of
restructuring and may not continue regular operations going
forward.
IV. Report from Ohlhoff House : Jim Forsyth, Cynthia
Martin, Joe Golf.
Cynthia Martin thanked Council for their support. There has
been significant restructuring of the Ohlhoff Recovery
Programs over the past year. The new executive Director Joe
Gough was introduced. Programs of high financial risk have
been reduced. The Steiner Street Men’s program is now a six
month men’s residential program and is doing well.
Executive Council Meeting Minutes
May 19, 2009
Corrected & Adopted June 15, 2009
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IV. Report from Ohlhoff House : Jim Forsyth, Cynthia
Martin, Joe Golf., continued
The six month men’s program in Marin will be closed and
sold. There are two interested buyers. Part of the proceeds
from this sale will help to repay the debt to the diocese.
It was MSC-2 to ratify the decision of the finance
committee to loan Ohlhoff Recovery Programs $30,000 from
the Diocesan line of credit.
V. Adoption of Bylaws: Jay Luther.
The Draft Bylaws proposed amendments were distributed by
Email.
There was extended discussion. It was MSC-3 to adopt the
bylaws with the proposed amendments.
VI. Bishop Marc’s Time:
Bishop Marc thanked Dewitt Bowman for taking ethical
investment in to a new area of social responsibility. He
also thanked Jay Luther for the presentation of the Bylaws.
The Bishop is currently reading “The Starfish and the
Spider”.
Discussion on Rules and Norms followed.
Health commission meeting- St Luke’s hospital (137 years
old)was founded as a diocesan facility by The Rev. Dr
Thomas Brotherton (Cleric and physician) with an initial
gift from a parishioner of a Five dollar- piece. The
hospital has always served the most vulnerable in San
Francisco. The relationship with CPMC and Sutter makes it
possible to build a new and updated hospital. The master
plan is now up for renewal. A meeting to continue the
ongoing conversation for a health plan for the city is
scheduled for June 16 Th. Bishop Marc has been asked to
lead this conversation.
Executive Council Meeting Minutes
May 19, 2009
Corrected & Adopted June 15, 2009
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VI. Bishop Marc’s Time, continued:
The Proposition 8 decision will be handed down on May 28Th.
There will be a vigil held at the Cathedral.
The board of trustees for Grace Cathedral has scheduled a
meeting for Tuesday May 26TH to start a conversation on the
consolidation of some of the functions that the Cathedral
and the Diocese have in common. Three council members were
invited to this meeting. The following volunteered: Bob
McCaskill, Teri Minnis, Tim Smith. The vision is to
establish a closer relationship between the Diocese and the
Cathedral that would include Episcopal Charities. The roll
of the Dean would change. The Dean could then be more
available to the people of the cathedral and Cathedral
events would also be Diocesan events. Bishop Marc commented
that the search committee for the new Dean is doing a
superb job.
VI. Group Picture:
The Group Picture for the Web Site was taken.
Executive Council Meeting Minutes
May 19, 2009
Corrected & Adopted June 15, 2009
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VII. Announcements:
1.Sowing the Seeds of Area Ministry in your congregation
This event will be held on June 6, 2009
Workshop from 9a.m.to3p.m.
Ordinations at 4p.m.
Grace Cathedral, San Francisco
2. General Convention ( GC) Forums& Information.
Thursday May 28,7to9p.m.- St. John the Evangelist, San
Francisco
Wednesday June 10,7to9p.m.- St. Paul’s Walnut Creek.
VIII. Discussion:
1. Area ministry will be the topic of the June 6 workshop.
A report from the Deanery Task Force and Area ministry will
be given at the Deanery Meetings.
2. Convention date change-the following were distributed:
Episcopal Diocese of California Change in the Date of
Convention
Draft-May 19, 2009.
DRAFT RESOLUTION Date of convention- Transition Rules.
3. Corp Sole Merger- A meeting with Bill Orrick is planned
in the next few months.
IX. Adjournment:
The meeting was adjourned in prayer by The Rev. Jay Watan
at 7:10 PM.
Executive Council Meeting Minutes
May 19, 2009
Corrected & Adopted June 15, 2009
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Respectfully Submitted
Mary Louise Gotthold
Recording Secretary
CERTIFICATION
I, Kathleen Ferrando, the undersigned Secretary of The Episcopal Church in the Diocese
of California, a nonprofit religious corporation organized and existing under and by virtue
of the laws of the State of California, hereby certify that I am the said Secretary of said
corporation, that the foregoing is a full, true and correct copy of these minutes approved
by the Executive Council (Board of Directors) of said corporation at a meeting of said
Board held on the day and at the place herein specified.
IN WITNESS WHEREOF, I have hereunto set my hand this 27th day of November ,
2009.
______________________________
Secretary
Executive Council Meeting Minutes
May 19, 2009
Corrected & Adopted June 15, 2009